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Closing: Open Until Filled (Subject to Close Without Notice)
The City of Arcola Municipal Court is accepting applications for the position of Deputy Court Clerk. Under the supervision of the Court Administrator, this position is an entry-level, full-time, and professional position. The clerk provides administrative support to the City’s court system by processing payments of fines and fees, warrants, and cases set on arraignment, trial, and juvenile dockets. Other duties include a variety of clerical duties related to the procedures, laws, record-keeping tasks required of the Texas statute.
The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.
· Must be able to understand state law and have the ability to explain legal options to defendants;
· Posses time management & organizational skills and can prioritize work assignments with accuracy and detail;
· Prepares, processes, maintains, files, and distributes as appropriate various legal records and documents related to Municipal Court, including but not limited to citations, warrants, dockets, offense and accident reports, complaints, etc.
· Performs computer data entry to record and retrieve court information and to prepare required reports and correspondence;
· Monitor and maintain adult and juvenile offenders;
· Verify the defendant’s filings, state motions, and court judgments;
· Regular, reliable and punctual attendance is an essential function of this job;
· Maintain, Add, and Update Records Management programs. Assembles complete case files and forwards to appropriate personnel;
· Calculates, collects, receipts, balance, and reconciles various fines and fees received;
· Assist defendants, attorneys, and parent/legal guardians on the telephone as well as the clerk’s window;
· Assists Judge and Court Administrator in the courtroom;
· Acts in a civil, respectful manner at all times to management, co-workers, and others;
· Exercise considerable discretion when handling confidential information;
· Utilize LT Systems (court software system) and other networks to research, compile, prepare, file, and maintain municipal court documents;
· Ability to learn and utilize new skills and information to improve job performance and efficiency.
· Keeps abreast of new ordinances and laws affecting Municipal Court;
· Performs other non-judicial duties and fulfills responsibilities as required.
· High School diploma or equivalent;
· 1-2 years of clerical experience;
· Handle hostile or difficult customers;
· Possession of a valid Texas Driver’s License;
· Learn department policies, procedures, organization, and operating details promptly;
· Handle multiple tasks and prioritize duties;
· Exercise discretion in confidential matters;
· Self-starter, ability to work independently;
· Any equivalent combination of education and experience, which provides the required knowledge, skill, and ability to perform the work.
· Obtain Level 1 Municipal Court Clerk Certification within two years of the date of hire.
· Required annual training with the Texas Municipal Court Education Center and some travel required.
· A desirable candidate has a working knowledge of court operations, policies, and procedures.
· Bilingual English/Spanish strongly preferred.
Tasks require color, sound, depth, texture and visual perception, and discrimination, as well as oral communication ability.
SUPERVISOR – CITY SECRETARY
FLSA STATUS - Non-Exempt
Job descriptions are intended to present a descriptive list of the range of duties performed by employees in the job and are not intended to reflect all duties performed within the job.
Performs a wide variety of clerical duties in support of the Municipal Court including the initiation, processing, and maintenance of legal documents, correspondence and statistics; coordination of the docket with the City Secreary, Municipal Judge, City Attorney and other Attorney’s; maintain and monitor all payment plans and community service workers; provides information and assistance to the public; receives and posts payments for fines and bonds; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the Municipal Court Judge and direct supervision from the City Secretary. Exercises no supervision. Has frequent contact with members of the legal profession and the general public.
ESSENTIAL FUNCTION STATEMENTS – Essential duties may include, but are not limited to, the following:
1. Prepares court dockets for citations issued by the Police Department; processes necessary documentation for each case; files dockets according to status; calls insurance companies to verify auto coverage for dismissal of ‘no insurance’ citations; assists customers in person and on the telephone.
2. Coordinates court activities with the City Secretary, Municipal Court Judge and Attorneys as required; provides information to individuals concerning their citations including payment options and community service; provides information to individuals over the phone and in person concerning ways to resolve a citation such as driver safety courses, deferred disposition requirements, and/or the appeal process.
3. Notifies defendants and jurors of mandatory court appearances and the penalties for failure to show in court; informs the defendants of Municipal Court procedures.
4. Provides all case documents, including bonds and transcripts of the court proceedings, to the County Court or Justice of the Peace upon appeal of a case; processes capiases and arrest warrants for the Municipal Court Judge.
5. Receives and posts payments for fines and bonds; accepts appearance bonds; transmits fines accepted to the Municipal Judge for case disposition.
6. Prepares all warrants and subpoenas, as needed.
7. Maintains accurate records for the court which include dockets, minutes of court proceedings, fee book, receipt books, and a file of prior violators; transfers all closed case dockets to storage boxes and labels with appropriate destruction date.
8. Performs some duties of the Clerk/Receptionist as needed.
9. Performs related duties and responsibilities as required.
INCODE system softwarae. Modern principles and practices of Municipal Court operations. Methods and techniques of providing efficient court clerk services. Modern office procedures, methods and equipment. Basic municipal government practices and operations. Pertinent Federal, State and Local laws, codes and regulations. English usage, spelling, grammar and punctuation. Principles of business letter writing and report preparation. Principles and practices of mathematics. Customer service and conflict resolution techniques.
Possesses strong analytical, organizational and computer skills. Able to type 45 words per minute and able to operate assigned office equipment. Presents good interpersonal and communication skills. Self-motivated and capable of functioning effectively in an independent situation. Able to cope with stressful situations. Inclined to accuracy, efficiency and courtesy toward the public.
Additional Court Incentive Pay
[all values shown are annually/ these are paid out in 26 pay periods unless specified differently]
v Municipal Court Clerk Certification: Level One $780.00 / Level Two $1040.04 / Level Three $1299.96>>Must attend all necessary seminars and pass testing for each level. Any employee in the Administration or Court area may apply for this certification.
v Education Incentives: Associates Degree $300.00 / Bachelors Degree $600.00 / Masters Degree $900.00
Medical and Life Insurance
The Town of Hollywood Park provides group hospitalization and medical insurance coverage, which includes dental and vision as well as life insurance and accidental death and dismemberment insurance for regular full-time employees. Premiums for employees are paid for by the City. An eligible employee may add medical/hospitalization coverage for his or her spouse and dependents at the employee's expense. Effective Date of Coverage - New Employee. An employee must satisfy a 30-day waiting period before he/she is eligible for coverage.
The City is a member of the Texas Municipal Retirement System (TMRS). Membership in the retirement system is mandatory for all regular full-time employees (defined by TMRS as an employee who works in excess of 1,000 hours per year). Both employee and the City contribute to the employee's retirement account at a rate of 1&1/2 to 1 . Employees who leave City employment prior to retirement will, after filing a request with TMRS, be refunded their portion of the retirement account plus interest earned on their portion. Town of Hollywood Park employees are vested in the TMRS system after 5 years of service. Retirement benefits are determined by a formula that involves age at the time of retirement and the amount deposited in the employee's account. Each new employee receives a brochure about the City's specific retirement coverage and options under TMRS at the time of employment.
All regular full-time employees are provided a bi-weekly increment of $4.62 per pay period for each year of continuous employment completed, in addition to his/her regular salary. This amount equals to $120.00 per year of service. The longevity pay benefit will begin the first of the month following the first anniversary date of full time (6-18-13) employment. In computing actual continuous service, time spent on authorized leaves of absence without pay will not be included.
All regular, full-time employees of the City are entitled to take accrued vacation earned after completion of their 6 (six) month probationary period. Vacation is accrued on a bi weekly basis. Employees can be paid in lieu of taking vacation leave if at annual anniversary date there is any additional vacation leave not taken over the capped amount. Sick Leave cannot be used for vacation purposes when vacation leave is exhausted. (12/17/91) Vacation leave will accumulate but not be granted during probationary period. Temporary and part-time employees do not earn vacation leave.
Regular full-time employees are entitled to paid sick leave benefits from the employee's date of employment. Sick leave accrues at a rate of eight (8) hours per month (3.69 hours bi-weekly) for regular employees, twelve (12) hours per month (5.54 hours bi-weekly) for Firefighters, and 10 hours per month (4.62 hours bi-weekly) for Police.
Personal Business Leave
Each full time employee will earn two (2) days of personal business leave annually at the beginning of each fiscal year. Such leave is limited to a total accumulation of two days and can be taken in conjunction with vacation leave.(9/24/14) Personal leave must be requested at least one (1) day in advance and is subject to supervisor approval. (06/17/03)
The Deputy Court Clerk reports to and works under the direct supervision of the Court Administrator.
This individual provides excellent customer service and a variety of administrative duties in support of the Municipal Court. The Clerk will also assist the Judge and Prosecuting Attorney.
EDUCATION & EXPERIENCE
Part-time Salary is $15.00 - $17.00 per hour depending on experience.
Email contact: email@example.com
Closing: June 5, 2020 (Subject to Close Without Notice)
CITY OF JOHNSON CITY JOB DESCRIPTION
COURT CLERK / DEPUTY CITY SECRETARY
This is an administrative position. The court clerk/deputy city secretary is responsible for performing various tasks in support of the activities and operations of the City and City Council, and of the municipal court. This position requires a working knowledge of local and state laws relating to city government, and of municipal operations, policies and procedures.
1. Education; Experience
3) Certifications; License
4) Working Conditions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Disclaimer: This job description is subject to modification by the City Council at any time. This document is not a contract for employment. Nothing herein shall be construed as modifying the at-will employment policy of the City.
The City of Iowa Colony is seeking applicants for the position of Municipal Court Administrator. The person appointed by the Mayor, subject to confirmation by the City Council, to this position will be responsible to plan, direct, manage and oversee and perform municipal court administrative duties of the City of Iowa Colony in accordance with a job description that has been prepared for that position.
The Municipal Court Administrator should possess at least an Associate degree or equivalent from an accredited institution. (Exceptional work experience and certifications may substitute.) Possession of a college degree in a related field is desirable, or in the alternative a history of continued growth in management and leadership responsibilities and a record of and continued desire for personal and professional growth opportunities. The Municipal Court Administrator should have at least 5 years’ broad experience in all aspects of managing a municipal court and have a record of seeking increasing levels of certifications.
Apply at once by sending a cover letter, and complete resume of experience, education and background, current salary and a list of three personal references with contact information to the following. Sending the information via email is required. Do not send resume’s or applicant information to City Hall.
Ron Cox Consulting
Salary: $36,354 - $53,078
The City of Fredericksburg is currently accepting applications for a Municipal Court Clerk. Under administrative direction of the Municipal Court Judge, this position will perform administrative, clerical and accounting work in the Municipal Court. Duties include, but are not limited to, providing customer service to the public in person and on the telephone, preparing and processing court documents, assistance in scheduling/coordinating court proceedings, payment plans, and /or deferred disposition. Additional duties include preparing assigned court dockets, sending correspondence to defendants, and responding to inquiries from the Judge regarding individual cases. Individual must be able to work independently under limited supervision and maintain an organized and efficient operation of office. Bilingual communication is strongly preferred. Preference will be given to those who have a Level I or Level II Court Clerk Certification or those willing to obtain certifications. Applications may be picked up and returned to City Hall, 126 W. Main St. Fredericksburg, TX. 78624 or downloaded from our website at http://www.fbgtx.org and emailed to firstname.lastname@example.org. For additional information regarding this position please contact Tammie Loth, HR Manager, at 830-990-2017. Benefits include paid time off, group health insurance, retirement, and paid holidays. EOE
Under administrative direction of the Municipal Judge, performs administrative, clerical and accounting work in the Municipal Court.
ESSENTIAL JOB FUNCTIONS
Education and Experience:
High school diploma and two (2) years of general office experience; or any combination of education and experience that would provide the applicant with the desired skills, knowledge, and ability required to perform the job.
Knowledge, Skills and Abilities:
Work is generally performed while standing or sitting in an office environment with a computer and telephone.
Salary: $10 - $15 per hour
Statements are intended to describe the general nature and level of work being performed by employees assigned to this job title.
To perform a wide variety of specialized clerical duties in support of the municipal court including the initiation, processing and maintenance of legal documents, correspondence, statistics, and to provide information and assistance to the public. Also provides support to the City Secretary.
Direct supervision is provided by City Secretary. General supervision is by the Mayor.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The duties described are not intended to
OTHER DUTIES AND RESPONSIBILITIES
MINIMUM JOB REQUIREMENTS
· High School Diploma or GED.
· Two years of progressively responsible secretarial and clerical experience. Type 45 wpm.
LICENSES and CERTIFICATES
· Must possess a valid Class C Texas driver’s license.
· Required to obtain TMCEC Level 1 certification within first year of hire.
· An employee’s performance will be evaluated based on five competencies: (1) job knowledge; (2) teamwork; (3) customer service; (4) flexibility; (5) work ethic.
KNOWLEDGE, SKILLS, AND ABILITIES
· Proper public contact and telephone etiquette.
· Modern office procedures, methods and equipment including computers and associated equipment.
· English usage, spelling, grammar and punctuation.
· Bilingual in Spanish is preferred.
· Business letter writing and report preparation.
· Principles and procedures of record keeping.
· Typing various reports and correspondence.
· Operating various types of office equipment including typewriters, computers, facsimile machines, and photocopiers.
· Operate computer Microsoft Office Work and Excel.
· Must be competent in the police operating system.
· Processing court documents accurately and efficiently.
· Tactfully respond to requests and inquiries from the general public.
· Simultaneously perform a variety of clerical and secretarial functions.
· Establish and maintain cooperative working relationships with those contacted in the course of work.
· Flexibly adapt to a variety of work situations and interruptions
· Organize work for appropriate and timely completion.
· Compose, prepare and review a variety of correspondence and reports.
· Type at a speed necessary for successful job performance.
· Work independently in the absence of supervision.
· Communicate clearly and concisely, both orally and in writing.
· Pass a random drug test.
PHYSICAL REQUIREMENTS/WORK ENVIRONMENT
Maintain effective audio-visual discrimination and perception needed for:
· Making observations.
· Reading and writing.
· Communicating with others.
· Operating assigned equipment.
· Maintain physical condition appropriate to the performance of assigned duties and responsibilities which may include the following:
o Occasionally bending, stooping, twisting, squatting, reaching above the shoulders, and sitting for extended periods of time.
o Lifting and carrying objects weighing up to 25 pounds.
The job description is:
The City of Brookside Village is an Equal Opportunity Employer. In compliance with the American with Disabilities Act, the City of Brookside Village will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
Closing: (Subject to Close Without Notice)
Apply online at: City of Pleasanton Jobs
JOB FUNCTION: Serves in an executive officer capacity to the presiding judge and provides all clerical and quasi-judicial administrative functions of the City’s Municipal Court.