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If you have an open job for posting, please send the posting to Jeremy Leonard, Job Posting Website Editor at JLeonard@desototexas.gov   
Jobs without a closing date will be removed after 60 days.  

  • October 18, 2019 2:48 PM | Anonymous member (Administrator)

    Pay Range:  $15.41 - $19.16 Hourly

    Closing Date:10/21/19 (Subject to Close Without Notice)

    For more information and to apply go to City of DeSoto Jobs

    The purpose of this position is to complete administrative assistance to the court.  This is accomplished by responding to requests and inquiries; processing and entering court information; processing payments, subpoenas and warrants; setting cases for trial; processing subpoenas and summons; working with court dockets; and responding to attorneys.  Other duties include maintaining records and information.


     Specific Duties and Responsibilities:
    • Sets cases for trial by reviewing information; entering data; setting dates and times; notifying potential jurors; informing defendants of case dates; preparing dockets; and processing post-trial monies and records.
    • Completes administrative duties by sorting and distributing mail; processing judicial correspondence; updating court calendars; processing warrant, bonds, accident and jail information; answering the phone and responding to inquiries; communicating with outside agencies; and ensuring all records are filed and retained.
    • Provides customer service by answering the phone and referring callers; processing correspondence and requests from defendants; receiving payments; scheduling payment plans; processing deferred disposition cases; and responding to defensive driving inquiries.
    • Completes administrative duties by sorting and distributing mail; processing judicial correspondence; updating court calendars; processing warrant information, bonds, accident and jail information; answering the phone and responding to inquiries; communicating with outside agencies; and ensuring all records are filed and retained.

     Qualifications:
    • High School graduation or equivalent
    • Three years of administrative experience

     Supplemental Information:
    • Ability to effectively communicate, both verbally and in writing, with co-workers, the public, and elected and appointed officials
    • Ability to be certified for TCIC/NCIC and TLETS
    • Skill in the operation and use of standard office software which includes databases and presentation programs, along with standard Microsoft products


  • October 16, 2019 5:01 PM | Anonymous member (Administrator)

    Pay Range:  $15.83 - $18.20 Hourly

    Closing Date: 10/21/19 @ 5pm (Subject to Close Without Notice)

    For more information and to apply go to City of Sugar Land Jobs

    POSITION DESCRIPTION:

    At the City of Sugar Land, we are looking for people driven by a desire to contribute, possess a willingness to be challenged, and are committed to public service. Our champion employees are a driving factor for making Sugar Land "One of America's Best". The Finance Department has an opening for a Compliance/Collections Specialist in the Municipal Court Division.

    The Compliance/Collections Specialist will be primarily responsible for monitoring judge ordered extensions, payment plans and community service for compliance. They will also perform in-house collection duties such as application interviews, conducts collection calls, and send delinquent notices to defendants who are past due.

    SUMMARY OF DUTIES:

    • Interview all defendants who request an extension or a monthly payment plan to determine whether or not the defendant needs more time to pay and provide a recommendation to the judge.
    • Process payments and post the payments to defendant's cases.
    • Monitor compliance of all defendants that have been placed on an extension to pay or payment plan.
    • Mail delinquent notices to defendants who fail to pay their fines in full by their due date.
    • Conduct outbound collection calls when the defendant is delinquent and handle all inbound collections inquiries.
    • Be the defendant's direct contact if they need additional time to pay or if their payment plan needs to be re-evaluated.
    • Process show cause orders.
    • Process capias pro fines for the judge if the defendant fails to comply with the judge's orders regarding payment.
    • Verify the last known address and all personal information before the warrant information is forwarded to the Warrant Officers.
    • Regular attendance is an essential function of this position.
    • Required to work as an essential employee before, during and after an emergency or disaster, whether natural or acts of war.
    • Stay abreast of, and comply with, all City and departmental policies and procedures.
    • Performs all other duties as assigned by the Court Administrator, Compliance/ Collections Supervisor or other designee.

    MINIMUM QUALIFICATIONS:

    Formal Education:

    • High school diploma or equivalent GED supplemented with course work in typing, business machine and personal computer operations.
    • Some college and/or continuing education coursework is desirable.

    Relatable Work Experience:

    • Three years experience dealing with the public/customer service, data entry, handling cash, and preparing deposits on a daily basis.
    • Municipal Court experience is preferred.
    • Experience working with warrants preferred.
    • At least one year collections experience preferred.

    Training (License and/or Certification):

    • Valid Class "C" Texas Driver's License.
    • Must be able to obtain a Certified Court Clerk I (CCCI) certification within one year of hire.
    • Must be able to obtain a Certified Court Clerk II (CCCII) certification within two years of hire.


  • September 28, 2019 4:19 PM | Anonymous member (Administrator)

    Pay Range:  $43,624.00 - $57,693.00 Annually

    Closing Date: Open Until Filled (Subject to Close Without Notice)

    For more information and to apply go to City of Jersey Village Jobs

    Job Summary

    Under general supervision of the Municipal Court Administrator, maintains all court records using required knowledge of court operations, policies and procedures; performs clerical and secretarial duties, including typing, filing, data entry, and various other clerical duties; deals effectively and courteously in person, on the telephone, and in writing with judges, customers, supervisors, and staff.

    Essential Job Functions

    • Read and understand complex policies and procedures.
    • Prepares court dockets, records disposition, and takes appropriate action.
    • Prepares bench warrants and issues show cause orders.
    • Receives inquiries from the public by letter, telephone or in person and furnishes the proper information or directs inquiry to the proper source.
    • Assists in the coordination of court matters with defendants, defense counsel, City Prosecutor, Public Safety Department, jail and other levels of the criminal justice administration system.
    • Accepts, receipts, and accounts for all court fines and fees.
    • Prepares correspondence and maintains records.
    • Answers telephones and acts as relief cashier.
    • Receives, logs and indexes incoming filings, citations, and complaints
    • Interacts with internal and external stakeholders in a professional and efficient manner.
    • Performs other related duties as deemed necessary or as required.

    Position Requirements

    PHYSICAL REQUIREMENTS: Sit for extended periods of time inputting data on personal computer and/or assisting customers; ability to safely lift, hold, and carry items weighing up to 30 pounds; read complex source documents on both paper and computer screens; stand for extended periods of time filing.        

    REQUIRED EDUCATION, DEGREES, CERTIFICATES, AND/OR LICENSE:  A high school diploma or its equivalent.  Must possess a valid Texas Driver's License.  Must be able to obtain at minimum Level I TCCA/TMCEC Court Clerk Certification within 2 years of employment. Courses in personal computing; Associates degree and/or coursework with concentration related to position duties. Previous court experience preferred.
     

    Experience/Training/Knowledge/Skills

    1-3 years of experience in a municipal court room environment preferred; types 30 words per minute; experience in the use of Microsoft Applications; experience with INCODE software; ability to deal effectively and courteously with public and communicate in a clear voice; ability to handle difficult court situations with diplomacy and ability to maintain confidentiality of all aspects of job assignments; reads, writes, and converses in the English language. 


  • September 23, 2019 9:14 AM | Anonymous member (Administrator)

    Pay Range:  $21.45 Hourly

    Closing Date: 9/30/2019 (Subject to Close Without Notice)

    For more information and to apply go to City of San Antonio Jobs

    Work Hours: 24/7 operation, which involves shift-work and rotating work schedules, including weekends and holidays

    JOB SUMMARY:

    Under direction, is responsible for coordinating magistration efforts in the City Magistrate/Detention Center and coordinating with the Bexar County Sheriff's Office. This position is responsible for performing a wide variety of professional, and administrative duties. Working conditions are primarily inside an office environment. Exercises functional supervision over assigned staff. WORK HOURS: This position supports 24/7 operation, which involves shift-work and rotating work schedules, including weekends and holidays.

    ESSENTIAL JOB FUNCTIONS:

     Assists in the formulation of policies and procedures for the assigned department; endures compliance with the current City and department rules and regulations.

     Supervises assigned staff.

     Assists with monitoring and reviewing expenditures; provides information to appropriate department staff; and performs general administrative support functions.

     Provides assistance to the public and law enforcement agencies.

     Prepares correspondence for communication with other City departments.

     Determines priority magistration for judge and moves processes in a timely manner.

     Oversees and processes arrested persons into the Detention Center and complete all necessary reports, documents, and paperwork.

     Intakes and updates municipal court violations when arrested party arrives in the City Magistrate/Detention Center.

     Prepares payment agreements based on court orders, interview, and application

    information.

     Oversees and facilitates phone access for parties to obtain commercial bonds and/or pay fines.

     Performs administrative duties including, but not limited to report writing, activity documentation, statistical reporting, case processing, and filing; may organize and maintain filing systems; and maintain records related to specific areas of assignment.

     Reviews National Crime Information Center, Texas Crime Information Center, and Texas Department of Public Safety (NCIC/TCIC/DPS) databases for criminal histories, warrant records, and driving records; updates NCIC/TCIC databases with warrant records, and conviction records reported to DPS.

     Performs related duties and fulfills responsibilities as required.

    JOB REQUIREMENTS:

     Two (2) years of college (60 or more credit hours) from an accredited college or university.

     Two (2) years of experience in administrative/office support.

     Applicants for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following will result in being disqualified for this position: Felony Convictions, Felony Deferred Adjudication, Class A & B Misdemeanor Deferred Adjudication, Class B Misdemeanor Convictions, an Open Arrest for Any Criminal Offense (Felony or Misdemeanor), and Family Violence Convictions.

     Valid Texas Crime Information Center and National Crime Information Center (TCIC/NCIC) Certification within one (1) year of employment and re-certified yearly.

     Must maintain Texas Law Enforcement Telecommunications System Access (TLETS) eligibility for continued employment in position (TLETS provides access to TCIC and NCIC).

     Must obtain the Municipal Court Clerk Certification, Level II within 18 months of date of hire.

     Any applicant selected for this position must have a background check completed with results satisfactory to the City of San Antonio and successfully complete the City of San Antonio's Cash-Handling Certification Training.

    PREFERRED QUALIFICATIONS:

     Experience working in a court room and detention setting.

     Experience providing customer service.

     Ability to work a flexible schedule, including shift-work, rotating schedules, holidays, and weekends.

    WORK HOURS:

     This position supports 24/7 operation, which involves shift-work and rotating work schedules, including weekends and holidays.

    APPLICANT INFORMATION:

     Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification. Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application.

     Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university.

     Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted.

     If selected for this position, official transcripts, diplomas, certifications, and licenses must be submitted at the time of processing. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance.

    KNOWLEDGE, SKILLS, AND ABILITIES:

     Knowledge of court procedures.

     Knowledge of principles and practices of organization and management.

     Knowledge of Code of Criminal Procedures, regarding laws governing Class 'C' misdemeanors.

     Knowledge of city, building, and fire codes.

     Knowledge in deciphering court judgments.

     Skill in utilizing a personal computer and associated software programs.

     Ability to operate a computer keyboard and other basic office equipment.

     Ability to interpret court documents and understand legal terminology.

     Ability to communicate effectively, both verbally and in writing.

     Ability to perform physical requirements of the position.

     Ability to perform customer service.

     Ability to establish and maintain effective working relationships with co-workers, supervisors, judges, and the general public.

     Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university.

     Applicants selected for employment with the City of San Antonio must receive satisfactory results from pre-employment drug testing, references, background checks, and credential verification, as required by the position. Depending on the position, selected applicants may be required to comply with any state and federal requirements for the position and may be subject to interval criminal background checks in accordance with relevant regulations.


  • September 16, 2019 4:40 PM | Anonymous member (Administrator)

    Pay Range:  $21.45 Hourly

    Closing Date: 9/30/2019 (Subject to Close Without Notice)

    For more information and to apply go to City of San Antonio Jobs

    Work Hours: 7:30 a.m. - 4:30 p.m., Monday - Friday (Hours subject to change based on department need.)

    JOB SUMMARY:

    Under general direction is responsible for providing lead support, guidance, and informal training to a group of employees, in an assigned section, who perform a variety of clerical and/or technical duties in support of Municipal Courts. Exercises functional supervision over assigned staff.

    ESSENTIAL JOB FUNCTIONS:

     Acts as a lead in the direction and guidance of work activities including assigning, monitoring, and reviewing the tasks and duties performed by employees in assigned section.

     Trains employees on procedures, and methods used in assigned section.

     Ensures calculations and collection of fees, fines, and court costs received are based on judicial orders, and are in compliance with state laws and City ordinances.

     Assists in the formulation of policies and procedures for the assigned department; ensures compliance with current City and department rules and regulations.

     Monitors, reviews, and ensures administrative dismissals for customers are based on orders issued by the Presiding Judge.

     Performs general administrative support functions.

     Responds to inquiries from the general public, attorneys, police, and other agencies.

     Researches, compiles and analyzes data for special projects and various reports; prepares reports outlining progress of projects; documents, problems and issues.

     May participate in the preparation of the division budget; assists with monitoring and

    reviewing expenditures; provides information to appropriate department staff.

     May oversee the proper discarding of archived files for the Municipal Courts.

     May organize and maintain filing systems; maintain records related to specific areas of assignment.

     May respond to and resolve difficult and sensitive citizen inquires and complaints.

     Reviews National Crime Information Center, Texas Crime Information Center, Texas Department of Public Safety (NCIC/TCIC/DPS) databases for criminal histories, warrant records and driving records.

     Updates NCIC/TCIC databases with warrant records and conviction records reported to DPS.

     Performs related duties and fulfills responsibilities as required.

    JOB REQUIREMENTS:

     Two (2) years of college from an accredited college or university.

     Two (2) years of general office or administrative experience to include one (1) year of lead work experience.

     Applicants for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following will result in being disqualified for this position: Felony Convictions, Felony Deferred Adjudication, Class A & B Misdemeanor Deferred Adjudication, Class B Misdemeanor Convictions, an Open Arrest for Any Criminal Offense (Felony or Misdemeanor), and Family Violence Convictions.

     This position requires a valid Class "C" Texas Driver's License OR valid driver's license from another state with the ability to obtain a valid Class "C" Texas Driver's License within 30 days of becoming a Texas resident. Use of your own personal vehicle may at time be required and proof of Liability Insurance will be required.

     Valid Texas Crime Information Center and National Crime Information Center (TCIC/NCIC) Certification within one (1) year of employment and re-certified yearly.

     Must maintain Texas Law Enforcement Telecommunications System Access (TLETS) eligibility for continued employment in position (TLETS provides access to TCIC and NCIC).

     Must obtain the Municipal Court Clerk Certification, Level II, within eighteen (18) months of date of hire.

     Any applicant selected for this position must have a background check completed with results satisfactory to the City of San Antonio and successfully complete the City of San

    Antonio's Cash-Handling Certification Training.

    PREFERRED QUALIFICATIONS:

     Certified Court Clerk II Supervisor experience.

     Supervisory experience.

     Bilingual in English and Spanish.

     Cash handling experience.

     Experience with Microsoft Word and Excel.

     Strong customer service experience.

    APPLICANT INFORMATION:

     If selected for this position, official transcripts, diplomas, certifications and licenses must be submitted at the time of processing. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance.

     Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification. Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application.

     Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university.

     Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted.

    PHYSICAL REQUIREMENTS:

     Physical requirements include occasional lifting/carrying of 10 pounds; visual acuity, speech and hearing; hand and eye coordination and manual dexterity necessary to operate a computer keyboard and basic office equipment. Subject to sitting, standing, reaching, stooping, walking, twisting and kneeling to perform the essential functions. Working conditions are primarily inside an office environment.

    KNOWLEDGE, SKILLS, AND ABILITIES:

     Knowledge of principles and practices of organization and management.

     Knowledge of computer and software applications.

     Knowledge of English usage, spelling, and punctuation.

     Knowledge of research, statistical and data collection methods.

     Knowledge of business letter writing and basic report preparation.

     Knowledge of business mathematics.

     Knowledge of record keeping procedures and practices.

     Knowledge of applicable Federal, State and local news and regulations.

     Knowledge of the court system.

     Knowledge of legal terminology.

     Ability to provide excellent customer service.

     Ability to become a Notary Public in the State of Texas.

     Ability to maintain confidential data and information for division, section, or office staff.

     Ability to read and interpret judicial orders.

     Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university.

     Applicants selected for employment with the City of San Antonio must receive satisfactory results from pre-employment drug testing, references, background checks, and credential verification, as required by the position. Depending on the position, selected applicants may be required to comply with any state and federal requirements for the position and may be subject to interval criminal background checks in accordance with relevant regulations.


  • September 09, 2019 3:59 PM | Anonymous member (Administrator)

    Pay Range:  $39,580 - $59,371  Annually

    Closing Date: 9/24/2019 (Subject to Close Without Notice)

    For more information and to apply go to City of San Antonio Jobs

    Job Summary

    Under general direction, is responsible for administrative and supervisory work formulating and coordinating the Juvenile program and other programs associated with juvenile court referrals.  Working conditions are primarily inside an office environment.  Exercises direct supervision over assigned staff.

    This position is a "grant funded" position and has no disciplinary appeal rights to the Municipal Civil Service Commission. This position is likewise subject at-will employment status and can be terminated at any time for any reason.

    Essential Job Functions
    • Directs and supervises staff to ensure the Juvenile program and other programs associated with juvenile court referrals' goals and objectives are met.
    • Monitors and evaluates staff.
    • Collects and reports data relating to the Juvenile program and other programs associated with juvenile court referrals activities.
    • Develops and presents statistical reports.
    • Acts as liaison between Federal, State, and local agencies concerned with the functions and operations of the programs.
    • Coordinates and implements a variety of community programs.
    • Serves as a resource to service providers regarding policies and procedures.
    • Submits reports and other pertinent information as required.
    • Reviews National Crime Information Center, Texas Crime Information Center, Texas Department of Public Safety (NCIC/TCIC/DPS) databases for criminal histories, warrant records and driving records.
    • Updates NCIC/TCIC databases with warrant records and conviction records reported to DPS.
    • Performs related duties and fulfills responsibilities as required.
    Job Requirements
    • Bachelor's Degree from an accredited college or university.
    • Four (4) years of experience in Social Services, Administration or related field.
    • Valid Texas Crime Information Center and National Crime Information Center (TCIC/NCIC) Certification within one (1) year of employment and re-certified yearly.
    • Must maintain Texas Law Enforcement Telecommunications System Access (TLETS) eligibility for continued employment in position (TLETS provides access to TCIC and NCIC).
    • Applicants for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility.  Due to CJIS requirements related to system access, the following will result in being disqualified for this position:  Felony Convictions, Felony Deferred Adjudication, Class A & B Misdemeanor Deferred Adjudication, Class B Misdemeanor Convictions, an Open Arrest for Any Criminal Offense (Felony or Misdemeanor), and Family Violence Convictions.
     PREFERRED QUALIFICATIONS:
     
    • Valid Class "C" Texas Driver's License OR valid driver's license from another state with the ability to obtain a valid Class "C" Texas Driver's License within 30 days of becoming a Texas resident.  Use of your own personal vehicle may at time be required and proof of Liability Insurance will be required.
    • Knowledge of Texas Education Agency (TEA) Chapter 25.
    • Knowledge of Database software and ability to generate reports.
    • Familiarity of all school Districts in Bexar County.
    • Bilingual (English/Spanish).
    • Two years of direct supervision experience.
    • Knowledge of HB 2398.
    • Knowledge of NXT Level/ Reengagement Center.
    • Knowledge of Administrative Policies & Procedures.
    APPLICANT INFORMATION:
    • If selected for this position, official transcripts, diplomas, certifications and licenses must be submitted at the time of processing.  Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance.
    • Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification. Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application.
    • Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months.  One year of higher education is defined as 30 credit hours completed at an accredited college or university.
    • Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks.  If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted.
    Knowledge, Skills, and Abilities
    • Knowledge of program regulations, guidelines, and requirements.
    • Knowledge of basic accounting procedures and practices.
    • Knowledge of applicable funding sources and City policies and procedures.
    • Knowledge of information gathering techniques, procedures and practices.
    • Skill in utilizing a personal computer and associated software programs.
    • Ability to establish and maintain effective working relationships with public agencies, City departments, and the general public.
    • Ability to communicate clearly and effectively, both verbally and in writing.
    • Ability to monitor program expenditures.
    • Ability to supervise, evaluate and monitor performance in accordance with City policies and procedures.
    • Ability to plan written strategies to be used in completing, monitoring, and evaluating reports.
    • Ability to exercise considerable individual judgment and initiative in completing the necessary operations within the program.


  • July 31, 2019 8:12 AM | Anonymous member (Administrator)

    Pay Range:  $13.07 Hourly

    Closing Date: Open Until Filled (Subject to Close Without Notice)

    For more information and to apply go to City of Copperas Cove Jobs

    DEFINITION / GENERAL PURPOSE:      
    Performs clerical duties for the Court, assists with Court procedures, processes Court documents and provides customer service to the Public.

    SUPERVISION RECEIVED AND EXERCISED:
    Works under the general supervision of the Court Clerk.

    ESSENTIAL DUTIES AND RESPONSIBILITIES:
    Performs clerical duties by processing and scanning various court records, reports, citations, summons, warrants and other documents into the computer, ensuring accurate record keeping, transferring electronic and manual tickets into the proper software system.

    Mails late notices, summons and restitution checks.

    Files paperwork, processing outgoing and incoming complaints from the Police Department, processing and logging incoming information obtained through letters, fax, or email, preparing monthly reports and check requests, and preparing daily deposits.

    Provides customer service to the Public by serving as Cashier, colleting fines and fees, answering questions, providing information and answering telephones.

    Assists with Court procedures and processes Court documents by entering plea agreements into the computer, referencing defendant name in software for existing file or making a new file, placing defendants on dockets, instructing defendants on court procedures and paperwork.

    Prepares documents for Court hearings as instructed.

    Preparing paperwork for Defensive Driving, deferred adjudication, and payment arraignments, and presenting receipts to customers.

    Attends to the jury, and assembling witnesses and jurors.

    Initiates related paperwork as needed by defendants to facilitate their response to a citation or complaint.

    Responds to counter, telephone and written inquiries.

    Must have the ability to work well with others and have a good/pleasant attitude.

    Regular and timely attendance is an essential job function.

    PERIPHERAL DUTIES:
    Other Duties as assigned.
    Must be able to follow directions.

    DESIRED MINIMUM QUALIFICATIONS:
    Graduation from high school or GED equivalent with course work in typing and/or general office practices required;

    Two (2) years prior work experience in secretarial, clerical, paralegal or administrative work, including One (1) year in a court environment;

    Any equivalent combination of education and experience.

    SPECIAL REQUIREMENTS:
    Level I Court Clerk Certification required.

    Valid State Driver's License, or ability to obtain one prior to employment.

    KNOWLEDGE, SKILLS AND ABILITIES:
    Knowledge of legal language and legal procedures related to municipal court functions;

    Knowledge of the collection, accounting and submission of court fines, cost and fees.

    Knowledge of general office procedures;

    Knowledge of basic bookkeeping practices;

    Knowledge of criminal, traffic and infraction procedures;

    Knowledge of Windows, MS Word and Excel required;

    Skill in the operation of the listed tools and equipment;

    Ability to effectively communicate on a one to one basis with the public;

    Ability to maintain effective working relations with employees, other departments, officials and public;

    Ability to type and enter data accurately and to maintain accurate records;

    Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form;

    Ability to deal with problems involving several concrete variables in standardized situations;

    Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals;

    Ability to write routine reports and correspondence;

    Ability to add, subtracts, multiply, and divides in all units of measure, using whole numbers, common fractions, and decimals;

    Ability to speak effectively before groups of citizens, customers or employees of the organization;

    Ability to compute rate, ratio, and percent and to draw and interpret bar graphs;

    Ability to perform related duties and responsibilities as required.

    SELECTION GUIDELINES:
    Formal application, rating of education and experience; oral interview and reference check; job related tests may be required.

    TOOLS AND EQUIPMENT USED:
    Personal computer system, including word processing and specialized court software; 10-key calculator; phone; copy and fax machine; scanning devices; recording system.

    PHYSICAL DEMANDS:
    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

    While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms.

    The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

    WORK ENVIRONMENT:
    The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    The noise level in the work environment is usually quiet.

    The employee must have the ability to work well with others and have a good/pleasant attitude.

    The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

    No one will perform the duties of a higher position without prior authorization from an individual authorized to approve.

    The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.


  • July 18, 2019 8:20 AM | Anonymous member (Administrator)

    Pay Range:  $18.00- $20.00 Hourly

    Closing Date: 8/9/19 at 5pm

    Applicant Instructions

    The City of West Lake Hills seeks to hire a professional, experienced Deputy Court Clerk provides quality customer service while performing the duties of a clerk in the Municipal Court. The attached Job Description explains the duties and responsibilities of the position and identifies the ideal background and experience for candidates, including the necessary hard and soft skills needed to be successful in the role.

    Due to the large volume of applicants that we are expecting to receive, interested candidates must apply for the position via email. Applications delivered in person or by mail will not be accepted.

    To apply, please send an email to rmartinez@westlakehills.org with the following information:

    1.      A one-page cover letter explaining why you are interested in the position and pointing out any relevant experience or special qualifications that you may have;

    2.      An electronic copy of your resume in PDF (preferred) or Microsoft Word format;

    3.      A list of at least three professional references including phone number and email address for individuals who can attest to your suitability for this position and who have personal knowledge of your professional accomplishments in similar, previous roles;

    4.      Any other information or materials that you believe will help us evaluate your candidacy.

    Submission of an application is deemed consent for the City to conduct pre-employment background checks and the applicant’s intention to grant the City access to the applicant’s social networking sites.

    If you have questions about the job description or application process, you may email them to  rmartinez@westlakehills.org. The City of West Lake Hills is an equal employment opportunity employer.


    Job Summary

    Under the general supervision of the Municipal Court Clerk, the Deputy Court Clerk provides quality customer service while performing the duties of a clerk in the Municipal Court. Prepare, review, process and monitor criminal cases filed in the Municipal Court. Contact is usually structured and routine but may occasionally involve conflict and require considerable tact and judgment.

    Essential Job Functions

    ·         Provides support for the West Lake Hills Municipal Court, and in the absence of the Municipal Court Clerk is in charge of the function of the Municipal Court.

    ·         Must possess time management & organizational skills and have the ability to prioritize work assignments with accuracy and detail.

    ·         Must be able to understand state law to assist customers and callers regarding court procedures, payments, citations, and warrants; responds to requests for information within scope of authority.

    ·         Regular, reliable and punctual attendance is an essential function of this job.

    ·         Effectively and efficiently process cases and provide superior customer service and respond to customers who may be uncooperative, irate, or wanted for arrest.

    ·         Exercise considerable discretion when handling confidential information.

    ·         Prepares and processes complaints, summons, writs, warrants, and other court orders as assigned.

    ·         Collects payments of fines at the customer service counter and maintains and balances cash drawer on a daily basis.

    ·         Processes all incoming mail daily, prepares and sends notices and other court correspondence.

    ·         Utilizes INCODE (court software system) and other systems to research, compile, prepare, file, and maintains municipal court documents and records.

    ·         Update case files in INCODE as contact is made with customers, judges, prosecutors, defense attorney, and others.

    ·         Prepares and submits required state reports and stays up-to-date on Legislative changes.

    ·         Use scanners to convert paper court cases into electronic format.

    ·         Works closely with Travis County Constable #5 to ensure accurately and legally prepared warrants. Maintains accurate data of monies collected and owed to Travis County.

    ·         Performs other non-judicial duties as may be delegated by the judge and the Municipal Court Clerk.

    Education

    ·         High School Diploma or equivalent

    ·         Must possess a valid Driver’s License

    Experience

    ·         A desirable candidate should have at least two years’ clerical, cashiering and working knowledge of court operations, policies and procedures.

    ·         Level I Court Clerk certification preferred or the ability to obtain within 1 year of employment. Certification must be maintained to continue employment.

    ·         Bi-lingual English/Spanish communication skills preferred.

    Knowledge

    ·         Microsoft Office software, primarily Word and Excel.

    ·         Proper cash handling procedures and basic mathematical calculations.

    ·         INCODE software preferred.

    Skills

    ·         Provide excellent public relations and customer service, often to multiple customers during the same time.

    ·         Self-starter, ability to work independently with minimal supervision.

    ·         Proficiently use general office machines, such as a computer, calculator, copier, scanner and fax machine.

    ·         Effectively respond to a stressful or high-pressure environment; meet deadlines and perform multiple tasks under pressure; work with frequent interruptions and changes in priorities.

    Working Conditions

    ·         Work is confined mainly to an office setting and is subject to sitting, standing, walking, bending, filing, reading, data entry, decision making and reaching for extended periods of time.

    ·         Must be able to safely lift and carry equipment and materials up to forty (40) pounds.

    ·         Stressful situations are inherent to this position.

    ·         Work may occasionally require travel, including over-night stays, involving training and conducting City business.

    ·         Forty-hour workweek, however, comp time will be given to accommodate court hearings.

    Compensation & Benefits

    This position works a forty-hour week. Court hours of operation are 7:00 AM – 5:00 PM Monday – Friday. Full Time – Hourly $18.00 - $20.00.  Benefits include: Employer-paid medical, vision, and dental insurance; Texas Municipal Retirement System retirement plan; and paid vacation, sick, and holiday leave.  The Deputy Court Clerk is a full-time, non-exempt employee as defined by the Fair Labor Standards Act.

    Disclaimer

    Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time and should not be interpreted as all-inclusive. This description reflects management’s assignment of essential functions; it does not proscribe or restrict the tasks that may be assigned. This job description is subject to change at any time.

    The City of West Lake Hills is an Equal Opportunity Employer.


  • July 18, 2019 8:15 AM | Anonymous member (Administrator)

    Pay Range:  $16.00 - $20.00 Hourly

    Closing Date: Open Until Filled (Subject to Close Without Notice)

    APPLY ONLINE BY CLICKING THE FOLLOWING LINK:


    CONTACT US:

    1522 Texas Parkway

    Missouri City, TX 77489

    (281) 403-8500


     DEFINITION:

    This is an entry-level, professional, full-time position with the City's Municipal Court. This position is primarily responsible for providing defendants with their options to take care of their citations. These options include: driver safety course (DSC), deferred disposition, payment plan, community service, or contesting the citation. This position is also responsible for processing payments; and posting the payments to defendant's cases; processing payment plans and extensions, DSC orders and deferred orders; and processing dismissals. The Court Clerk also performs a variety of clerical duties related to the procedures, laws, and record keeping tasks required of a Texas statute

    EXAMPLES OF WORK:

    • Must be able to understand state law and have the ability to explain possible legal options to defendants;
    • Provide defendants with their options in order to take care of their citations. These options include: driver safety course (DSC), deferred disposition, payment plan, community service, or contesting the citation;
    • Process payments and post the payments to defendant's cases;
    • Process driver safety course and deferred orders;
    • Receive requests and motions for dismissal. Clerk accepts documents for compliance dismissals. If a request or motion is denied, the clerk must set the defendant for a new court date and send written notification to the defendant;
    • Process cash bonds, bail bonds, and attorney bonds in accordance with the judge's standing orders;
    • Post cash bonds and prepares all supporting documentations;
    • Complete the insurance verification process per judge's orders daily;
    • Performs extensive data entry such as entering tickets/sworn complaints, importing citations from OSSI, scanning documents to case files;
    • Effectively and efficiently process cases and provide superior customer service;
    • Review appeal bonds for accuracy before receiving;
    • Process all payments received via drop box and mail;
    • Process payments paid by credit card via telephone, and the internet; and process driver safety course and extension requests received via the internet;
    • Process and reconcile daily cash receipts and balance cash drawer daily;
    • Assist with generating and mailing out option brochures daily;
    • Prepare and send Juvenile Letters and Parking Letters;
    • Assist defendants on the telephone as well as at the clerk's window;
    • Process Statements of Intent filed by Missouri City Peace Officers, Code Enforcement Officers, Animal Control and the public and legally summons all parties in a timely manner;
    • Event monitoring on all cases past due;
    • Submit various forms to the Texas Department of Public Safety;
    • Check defendants and attorneys in for court;
    • As assigned, responsible for juror check-in and summons;
    • Process incoming faxes to the court;
    • Process jail and bonding paperwork; attach original warrants to corresponding files; process credit for jail time served; clear warrants and holds from the Police Department and surrounding agencies; and prepare hold notices on defendants as requested;
    • Issue Failure to Appear letters;
    • Performs all other duties as assigned
    • Subject to 24-hour recall.

    EDUCATION, EXPERIENCE, OR CERTIFICATION:

    Clerk I - High School Diploma or General Educational Development (GED) Certificate and 0-2 years of court related professional experience required. Level I Court Clerk certification preferred or the ability to obtain Level I certification within first 2 years of employment.

    SUPPLEMENTAL INFORMATION:

    The Department of Human Resources & Organizational Development may consider an equivalent combination of education, training and/or experience.


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