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  • April 09, 2019 9:51 AM | Anonymous member (Administrator)

    Pay Range:  $17.73 - $20.64 Hourly

    Closing Date:  Open Until Filled (Subject to Close Without Notice)

    For more information and to apply go to City of Athens Jobs


    JOB SUMMARY

    Under supervision of the Finance Director, the Court Administrator manages the professional services of the Municipal Court. Plans, coordinates and directs the non-judicial services, activities, and operations of the Court. Establishes, develops, monitors, interprets and enforces policies and procedures set by the judge, prosecutor, and State and Local law. Responsible for supervising and training of court personnel. Acts as the court coordinator and the court’s project manager. Researches, compiles, evaluates and analyzes the court statistical data. Produces reports for local and state agencies. Responsible for the maintenance of the computer software program in conjunction with updates to legislation. Responsible for case management and records management. Acts as the Court Clerk of the Municipal Court in accordance with State law, City Charter and Ordinances.

    This position requires extensive knowledge of municipal court operations and municipal court law. Performs a wide variety of complex, responsible, and confidential administrative duties in direct support of the municipal court. Must exercise a high degree of independent judgment and discretion. Handles issues and information of a sensitive nature.

    QUALIFICATIONS

    Education and Experience:

    The position requires an Associate’s degree in a paralegal, public administration, or business discipline and four years of progressively responsible management/supervisory experience in a court environment. Preference will be given to holders of the Court Clerk Level I Certification through the Texas Courts System, which may also be considered a substitute for higher education.

    Must have a working knowledge of the Texas Code of Criminal Procedures, Texas Penal Code, Texas Motor Vehicle Laws, Alcohol Beverage Code, Education Code, City Ordinances and other laws applicable to Class C misdemeanors.

    Special Qualifications:

    Must attend the State's yearly required training. Court Clerk Level I Certification is required of the position and if not already held, applicant must be able to obtain within 1 year. Level II Certification through the Texas Courts System must be obtained within 3 years. Must have a valid Texas driver's license. Bilingual abilities preferred.

    Knowledge, Skills and Abilities:

    • The position requires in-depth knowledge of business & management principles involved in strategic planning, resource allocation and internal controls.
    • Manages the trial dockets and court calendar. Coordinates the availability of the courtroom, judge, prosecutor, and police officers. Sets cases on the trial dockets. Summons the jury panel. Prepares cases for trials including preparing all legal documents, processing summons and subpoenas, reviewing complaints, and creating jury charges.
    • In depth knowledge of the organizational and operational requirements, procedures, characteristics, services and activities of a municipal court.
    • Requires knowledge of legal terminology, court policies, procedures and practices, and record retention schedules.
    • Requires knowledge of the laws, codes, ordinances, and regulations served by the court.
    • Cash handling experience and the ability to resolve issues in processing payments.
    • Requires knowledge of modern office organization, information flow, and equipment.
    • Requires well-developed knowledge of personal computer-based information systems used in the courts, including specialized databases for storing and retrieving information and common office productivity software.
    • Researches, complies, evaluates court statistical data and prepares monthly reports including reports to the Texas Judicial Council/Office of Court Administration, the State Comptroller, the Department of Public Safety and others. Prepares statistical reports for various city departments.
    • Requires well-developed skill using the English language to prepare paralegal correspondence.
    • Requires well-developed human relations skills to make present a positive image of the department, convey technical information to others, review performance, and use patience and sensitivity in dealing with angry/hostile/upset customers.

    ESSENTIAL JOB FUNCTIONS

    • Requires the ability to perform all duties of the position efficiently and in an open environment with interruptions and distractions.
    • Requires the ability to plan, coordinate and supervise the activities of a municipal court system that includes jury selection, records management, restitution and probation, accounts receivable, and leadership over general Court clerical work.
    • Requires the ability to select, supervise and review the performance of assigned staff.
    • Requires the ability to define issues, analyze problems, evaluate alternatives and develop sound, independent conclusions and recommendations in accordance with laws, regulations, rules and policies.
    • Ability to set goals and objectives, motivate employees to excel and meet expectations.
    • Must be able to interpret, explain and apply knowledge of department organization, operations, programs, functions and special terminology when performing assignments.
    • Requires the ability to plan, organize and prioritize work to meet schedules and timelines.
    • Requires the ability to work cooperatively with members of the news media and the public.
    • Requires the ability to work as contributing member of a team, work productively and cooperatively with other teams and external customers, and convey a positive image of the City and its services.
    • Requires the ability to utilize computers & systems including hardware & software to set up functions, enter data & process information to serve departmental user’s needs & to conduct data searches and produce correspondence and reports.
    • Requires the ability to maintain confidentiality of private and sensitive information.

    PHYSICAL REQUIREMENTS

    The position incumbent must be able to function indoors in a fast paced and stressful office environment. Requires ambulatory ability to sit and stand for extended periods of time, to use microcomputers and peripheral equipment, accomplish other desktop work, and to move to various City locations. Requires the ability to use near vision to read printed materials. Requires auditory ability to carry on conversations in person and over the phone. Requires manual and finger dexterity to write, use a pointing device and keyboard at an advanced rate, operate microcomputer, and to operate other standardized office equipment, almost constantly requiring repetitive motions.



  • April 05, 2019 3:18 PM | Anonymous member (Administrator)

    Pay Range:  $18.77 - $21.87 Hourly

    Closing Date:  April 19, 2019 (Subject to Close Without Notice)

    For more information and to apply go to City of Denton Jobs

    JOB DESCRIPTION:

    Performs administrative clerical duties for the Denton Municipal Court. Responsible for preparing case files for various courtroom dockets, trials, and hearings. Also responsible for monitoring, screening, & assessing juvenile cases filed in the Municipal Court. Provides recommendations to

    the Court and monitors compliance. Serves as Juvenile Case Manager and Teen Court Administrator.

    ESSENTIAL FUNCTIONS:

    • Performs duties as a Deputy Court Clerk in the Municipal Court
    • Swears to or affirms complaint filing and probable cause affidavits
    • Prepares and coordinates court dockets including jury and non-jury trials, juvenile proceedings, non-compliance hearings, environmental, insurance, special motions, attorney dockets, arraignments, civil nisi and bond forfeiture processes, property and dangerous animal hearings, red light camera and parking hearings
    • Prepares documents and forms such as subpoenas, summons, and affidavits for failure to appear warrants, as needed by the judges, attorneys, defendants, witnesses, jurors, etc.
    • Processes representation letters, motions, and summons requests received from attorneys.
    • Prepares and processes cases for bond forfeiture and monitors compliance
    • Functions in a paperless environment utilizing macros in a queue-based workflow
    • Assists judges, attorneys, citizens and defendants in the Courtroom; communicates with public regarding court procedures
    • Prepares and processes cases before and after plea bargains; maintains communication with attorneys and bondsmen regarding defendant appearances and case processing
    • Utilizes and monitors electronic recording system for trials, arraignments, and other hearings and maintains security and tracking for court of record requirements
    • Maintains case management for non-traffic offenses and monitors compliance with court orders to final disposition
    • Utilizes and monitors electronic recording system for trials, arraignments, and other hearings
    • Provides customer service to defendants, parents of defendants, officers, citizens, and other parties as needed via in person and by the phone
    • Manages and coordinates all functions of jury notification, selection and utilization activities
    • Arranges for defendant special needs or interpretation in the courtroom
    • Answers Municipal Court phone line assisting the public with questions regarding citations
    • Maintains regular and punctual attendance.
    • Assists in other dockets and special hearings as needed
    • Archives court recordings and processes requests for motion for new trial
    • Provides individual assessment of juvenile offenders to the Municipal Court Judge and State Prosecutor.
    • Prepares recommendations and referrals to state-mandated programs and community resources to increase awareness and decrease delinquent behavior for juvenile cases.
    • Performs clerical duties as required for maintenance of juvenile cases and dockets.
    • Manages, schedules, and conducts Teen Court Program.
    • Provides case management for juvenile and minor cases in the Municipal Court and monitors compliance with Court orders. Serves as Juvenile Case Manager for the Court.
    • Develops and maintains an approved community service provider listing for the Court.
    • Verifies community service compliance from community service providers.
    • Performs other duties as assigned

    MINIMUM QUALIFICATIONS:

    • Bachelor's Degree in Criminal Justice, Social Work, Sociology, or related field
    • Three years of experience working in a Court or a Court related field including one year of experience with docket processes in a courtroom environment
    • 1 year of experience working with a Juvenile Case Management Program or Teen Court Program.
    • Level 1 certification through TMCEC

    OR

    • Any combination of related education, experience, certifications and licenses that will result in a candidate successfully performing the essential functions of the job

    Core Competencies:

    • Ability to communicate effectively both verbally and in writing
    • Ability to form and maintain effective relationships with co-workers and customers
    • Ability to find creative solutions to routine challenges and demonstrate initiative to follow through.
    • Ability to demonstrate punctuality to assignments and personal organization.
    • Ability to work quickly and modify the routine to fit the needs of the court on a day to day basis.
    • Displays high standards of ethical conduct and confidentiality

    CONDITIONS OF EMPLOYMENT:

    • Must have a valid Class "C" Driver's License and valid state required minimum automobile liability insurance prior to employment (must obtain Texas Class "C" driver's license and state required minimum automobile liability insurance within 30 days of hire per state law)
    • Must pass a drug test, driver's license check, criminal history background check, and social security number verification check
    • Must be able to work overtime when requested
    • Must currently hold Level I Court Clerk Certification through TMCEC
    • Must obtain level ll certification through TMCEC within two years of employment.

    Preferences:

    • Bilingual in Spanish and English
    • Experience working in a paperless court
    • Working knowledge of Incode Court Software and Laserfiche or another imaging system
    • Level ll clerk certification through TMCEC
    • Individual with docketing experience in a medium to large Court
    • Previous experience in Juvenile Case Management


  • April 05, 2019 8:29 AM | Anonymous member (Administrator)

    Pay Range:  $43,411.72 - $54,264.65 Annually

    Closing Date:  April 17, 2019 (Subject to Close Without Notice)

    For more information and to apply go to City of Fort Worth Jobs

    About Us

    The City of Fort Worth is the 15th largest city in the U.S. and the fastest growing among large cities. Fort Worth has received multiple accolades, including number one Downtown (Livability), and the second-best City in the nation for Job Seekers (Forbes). Our employees serve the needs of over 800,000 residents. We are seeking individuals that reflect our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability.

    The City of Fort Worth is seeking candidates for our Deputy City Marshal position.  You will be responsible for ensuring the physical security of the City of Fort Worth’s Municipal Courts.  You will also be responsible for affecting arrests, transporting prisoners and enforcing traffic law in accordance with state law and department policies. 

    Deputy City Marshal job duties include:

    • Transport prisoners to and from surrounding jurisdictions; ensures proper restraint of prisoners during transportation

    • Enforce various traffic, water or boating ordinances; issues citations as required.

    • Serve as court bailiff in assigned court and perform related duties; Ensures the safety and security of the courtroom and trial participants at all times

    • Detain and investigate persons suspected of violating certain court orders; obtains detailed information from suspect

    • Escort defendants, witnesses and the public to assigned areas during trials. Inspects packages entering courtroom for weapons or explosives and monitors persons entering court for possible possession of weapons

     

    Minimum job requirements include:

    • High School Diploma/GED.

    • At least two years of experience in a law enforcement related field, or security of governmental buildings/structures, or active duty military police experience.

    • Possession of a valid driver’s license.

    • Possession of a valid Texas Peace Officer’s license.

     

    Work Conditions include:

    Environmental Conditions:  Field environment, courtroom environment, travel from site to site; exposure to potentially hostile environments. 

    Physical Conditions:  Essential and marginal functions require maintaining physical condition necessary to function as a peace officer and sitting, walking, and standing for prolonged periods of time; moderate or light lifting; operating motorized equipment and vehicles; the ability to discharge a firearm.  

     

    Applicants for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility.  Due to CJIS requirements related to system access, the following will result in being disqualified for this position:  Felony Convictions, Felony Deferred Adjudication, Class A Misdemeanor Conviction, Class B Misdemeanor Convictions in the last 10 years, Class A Misdemeanor Deferred Adjudication, Class B Misdemeanor Deferred Adjudication in the last 10 years, an Open Arrest for Any Criminal Offense (Felony or Misdemeanor), and ALL Family Violence Convictions regardless of class.


  • April 03, 2019 1:07 PM | Anonymous member (Administrator)

    Pay Range:  $14.49 - $16.31 per hour

    Closing Date:  April 12, 2019 (Subject to Close Without Notice)

    For more information and to apply go to City of Temple Jobs

    Qualifications:

    Two years Municipal Court or comparable experience.

    High School Diploma or equivalent required.

    Core Competencies:

    • ·         General office procedures,
    • ·         Operate standard office equipment,
    • ·         Excellent customer service skills,
    • ·         Critical thinking skills,
    • ·         Communicate verbally and in writing,
    • ·         Accurate cash handling,
    • ·         Multi-tasking,
    • ·         Detail Oriented,
    • ·         Self-motivated,
    • ·         Punctuality and regular attendance required.

    Conditions of Employment

    • ·         Must pass a drug test, typing test (30wpm), and background check.


  • April 03, 2019 12:59 PM | Anonymous member (Administrator)

    Pay Range:  Depending on Qualifications

    Closing Date:  Open Until Filled (Subject to Close Without Notice)

    The City of Montgomery has an immediate opening for a full time Deputy Court Clerk position. Required: one to three years Municipal Court experience. Submit resume and letter of interest via email to shensley@ci.montgomery.tx.us  or mail to: City of Montgomery, Attn: City Secretary Susan Hensley, P.O. Box 708, Montgomery, Texas 77356. Full job description attached. Pay is DOQ.

    SUMMARY

    The primary function of the Deputy Court Clerk is to support the daily operations of the City of Montgomery Municipal Court. The Deputy Court Clerk will report directly to the Court Administrator.  

    ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE THE FOLLOWING

    Deputy Court Clerk functions include the following:

    Court Related Duties:

    • Collect and post payments for traffic violations from defendants in person and by mail
    • Process driving safety course requests
    • Process payment plans under judge’s standing orders
    • Set court dates for defendants
    • File documents and process judgments for judge’s signature
    • Process general court correspondence
    • Assist court clerk in court with pre-trial hearings and trials
    • Prepare notices for mailing
    • Answer court telephone and assist defendants
    • And all other duties as assigned

    EDUCATION and/or EXPERIENCE

    High school diploma or general education degree (GED); and one to three years related experience and/or training; or equivalent combination of education and experience, familiarity with Incode, Ability to learn new technology, Experience working in an office environment.  Court Clerk Certification Level I highly recommended or must be obtained within the first year of employment.  


  • March 19, 2019 12:01 PM | Anonymous member (Administrator)

    Pay Range:  $88,779.00 - $110,973.00 Annually

    Closing Date:  April 15, 2019 (Subject to Close Without Notice)

    For more information and to apply go to City of Arlington Jobs

    Under general direction manages, monitors and directs all operations of the Municipal Court to ensure efficient
    operation of the Municipal Court in accordance with all applicable laws.

    Essential Funcitons:

    1. Ability to actively select, train, manage, motivate and evaluate assigned personnel; manage personnel matters,
    including policy interpretation, discipline and termination; plan, direct and coordinate department operations
    through subordinate supervisors and staff and the department’s work plan; assign projects and programmatic
    areas of responsibility; review and evaluate work methods and procedures; meet with key staff to identify and
    resolve problems.
    2. Ability to direct and coordinate all court programs, activities, dockets and pre-trial conferences with judges,
    Department Heads, City Attorneys, management staff, attorneys, litigants and law enforcement departments;
    ability to coordinate collections and customer service, court services and warrant activities through subordinate
    supervisors to assure timely adjudication of cases; ability to direct activities to ensure existing program and
    operations meet the needs of the department as determined by state legislation, judicial decisions, and changes
    in policies, procedures and personnel requirements. Coordinate and serve as liaison between Court Services
    and the judiciary.
    3. Ability to direct the development of policies and procedures to maximize the opportunity for collection of fines,
    fees and bonds and mandated record retention within the framework of federal, state and local statutes; ability to
    review policies and procedures of other departments affecting Court Operations.
    4. Ability to resolve difficult and sensitive citizens' inquiries and complaints; assist complainants, defendants and
    attorneys as necessary and advise the public on Municipal Court policies, procedures, rules and regulations.
    5. Ability to prepare and submit detailed budget requests and forecast funds needed for staffing, equipment,
    materials, and supplies: monitor and approve expenditures; and implement mid-year adjustments.

    6. Ability to attend staff meetings, budget hearings and other conferences or training seminars concerning the
    administrative operations of the Municipal Court. Ability to perform special projects as required maintaining the
    efficient functioning of the Municipal Court.
    7. Ability to stay abreast of all changes in the law relating to Municipal Court operations and communicate those
    changes to the staff.
    8. Ability to assist Information Technology and Finance in the development and maintenance of effective court
    software and personal computer capabilities for the department.
    9. Ability to manage and administer contracts for services rendered by third parties to the Court.

    Knowledge, Skills and Abilities

    Knowledge of the principles of management techniques, public administration, and the development and
    administration of program objectives and policies.
    Knowledge of the principles and practices of municipal budget preparation and administration, and controls.
    Knowledge of Municipal Court Operations including function, organization and operating procedures.
    Knowledge of federal and state laws, regulations and codes affecting warrant enforcement, collection of fines,
    fees and bonds.
    Knowledge of law enforcement, judicial system, court operations and legislative guidelines.
    Knowledge of Microsoft Office software.

    Skill in reading and interpreting legal terminology.
    Skill in communicating effectively orally and in writing with city employees, the public, judges, attorneys and others
    in the legal profession.

    Ability to manage a comprehensive municipal court services program.
    Ability to manage the receipting, depositing and accounting of monies for fines, forfeitures and other court
    receipts.
    Ability to generate or conceive new or innovative ideas or solutions to problems.
    Ability to analyze complex municipal problems, identify alternative solutions, project consequences of proposed
    actions and implement recommendations in support of goals.
    Ability to work in a fast paced environment with multiple challenges.
    Ability to identify and respond to sensitive community and organizational issues, concerns and needs.
    Ability to manage and supervise subordinate staff and monitor subordinates' work assignments to accomplish unit
    objectives.
    Ability to perform a variety of physical skills including, but not limited to seeing, sitting, filing, typing and writing.
    Ability to operate a variety of office equipment including but not limited to a personal computer, calculator and
    copier.

    Working Conditions:

    Ability to work in an indoor environment.

    Minimum Requirements:

    A Bachelor's Degree in Criminal Justice, Urban Affairs or related field.

    Five years related experience with a minimum of 4 years in a supervisory capacity. Level 3 of the Texas Municipal Court Clerk Certification required within 3 years from the date of employment.


  • March 14, 2019 11:35 AM | Anonymous member (Administrator)

    Pay Range:  $62,451 - $81,187 Annually

    Closing Date:  March 26, 2019 (Subject to Close Without Notice)

    For more information and to apply go to City of Fort Worth Jobs

    About Us

    The City of Fort Worth is the 15th largest city in the U.S. and the fastest growing among large cities. Fort Worth has received multiple accolades, including number one Downtown (Livability), and the second-best City in the nation for Job Seekers (Forbes). Our employees serve the needs of over 800,000 residents. We are seeking individuals that reflect our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability.

    What We’re Looking For

     

    The Municipal Court Services Department is recruiting for an experienced Customer Solutions Analyst who has a Bachelor’s degree from an accredited college or university with major course work in Public Administration, or a related field and four (4) years of increasingly responsible customer service and conflict  resolution experience. The candidate will specifically manage the Municipal Court Training Unit.  This unit will work with subject matter experts to design, develop and maintain educational material while contributing substantive expertise to program and material development. 

     

    The position will perform/coordinate a wide variety of responsibilities related to (not all inclusive):

     

    • Act as a resource by providing information regarding trends in continuing professional education, best practices, best methods and techniques to engage Municipal Court staff.

    • Provide training as necessary and appropriate in program design and delivery, including eLearning delivery.

    • Consult with the IT department when necessary to design and document basic workflows to ensure proper application/user interface; may create document links.

    • Generate or direct necessary correspondence related to program development and implementation as well as other appropriate marketing materials and strategies.

    • Serve as the liaison between Judicial Education Officer with court community, managers, specialists and support staff.

    • Provide training to end-users and may provide basic desktop and mobile-user training on new systems and hardware.

    • Perform quality assurance and control data integrity.

    • Lead project meetings to capture decisions, needed actions, issues and risks.

    • Ensure timely and accurate status reports within the expectations and constraints of a well- defined communication plan.

    • Perform other related duties as required.

    • Adhere to assigned work schedule as outlined in the Department and city attendance policies and procedures; ensures all behaviors comply with the City’s Personnel Rules and Regulations.

    Preference may be given to applicants who possess the following:

    • Skill in limited jurisdiction court processes

    • Texas Court Clerk Certification

    • Advanced experience with eLearning software

    • Advanced experience with SharePoint

    • Proficiency in problem solving ability

    • Initiative and self-motivation with the proven ability to achieve results

    Other Requirements:

    Valid Texas Driver’s License

    Must be able to pass a CJIS fingerprint background check


  • March 13, 2019 10:17 AM | Anonymous member (Administrator)

    Pay Range:  $31,191.20 - $38,989.00 Annually

    Closing Date:  Open Until Filled (Subject to Close Without Notice)

    For more information and to apply go to  City of Burleson Jobs

    Job Description Summary

    The purpose of this position is to provide clerical, administrative, and quasi-judicial services through assistance in all facets of the operations of the Municipal Court including court in administering the court’s juvenile dockets and supervising the court orders in cases involving juvenile offenders. The Municipal Court Clerk will be responsible for maintaining records of court process, filing complaints, and providing premier customer service while coordinating activities with the general public.

    Qualifications

    EDUCATION AND EXPERIENCE:

    • High school diploma or equivalent.

    • Two years experience in municipal court or working for a municipality.

    CERTIFICATES AND LICENSES REQUIRED:

    • Texas Court Clerk Level 1 Certification; or ability to achieve in 12 months.

    • Valid Texas Driver’s License with a good driving record


    Benefits

    For benefit information, go to https://www.burlesontx.com/163/Benefits.


  • March 13, 2019 10:08 AM | Anonymous member (Administrator)

    Pay Range:  $47,826 - $62,174 Annually

    Closing Date:  March 22, 2019 (Subject to Close Without Notice)

    For more information and to apply go to City of Fort Worth Jobs

    About Us

    The City of Fort Worth is the 15th largest city in the U.S. and the fastest growing among large cities. Fort Worth has received multiple accolades, including number one Downtown (Livability), and the second-best City in the nation for Job Seekers (Forbes). Our employees serve the needs of over 800,000 residents. We are seeking individuals that reflect our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability.

    What We’re Looking For

    The Municipal Court Services Department is recruiting for an experienced Training Specialist who has a Bachelor’s degree from an accredited college or university with major course work in business administration, public administration, engineering, industrial technology or a related field and two (2) years of increasingly responsible experience in developing and conducting training programs for educational related purposes. The candidate will be a part of the Municipal Court Training Unit.  This unit will work with subject matter experts to design, develop and maintain educational material while contributing substantive expertise to program and material development. 

     

    The position will perform/coordinate a wide variety of responsibilities including but not limited to:

    • Provide training as necessary and appropriate for new hires and current staff, including eLearning delivery.

    • Provide training to end-users; may provide basic desktop training on new systems and hardware.

    • Perform quality assurance checks and control data integrity.

    • Oversee data tracking, including education records tracking

    • Make necessary changes and improvements based upon feedback and lessons learned.

    • Monitor compliance with mandated training requirements.

    • Perform other related duties as required.

    • Adhere to assigned work schedule as outlined in the Department and city attendance policies and procedures; ensures all behaviors comply with the City’s Personnel Rules and Regulations.

    Preference may be given to applicants who possess the following:

    • Skill in limited jurisdiction court processes

    • Texas Court Clerk Certification

    • Advanced experience with eLearning software

    • Advanced experience with SharePoint

    • Proficiency in problem solving ability

    • Initiative and self-motivation with the proven ability to achieve results

    • Experience in public speaking and/or presenting to large and small group

      Other requirements:

    • Valid Texas Driver’s License
    • Must be able to pass a CJIS fingerprint background check


  • March 05, 2019 9:48 AM | Anonymous member (Administrator)

    Pay Range:  $24.55 - $30.07 hourly

    Closing Date:  March 18, 2019 (Subject to Close Without Notice)

    For more information and to apply go to http://www.coppelltx.gov/


    JOB DESCRIPTION

    Basic Function

    The Court Supervisor oversees the customer service and courtroom support divisions. This supervisor is responsible for coordinating and monitoring all activities related to court records, including processing new case files, retention of files, and case-flow management.

    Essential Job Functions

    ▪Provide supervision to the Municipal Court Coordinator and the Deputy Court Clerks.

    ▪Process warrants for judge’s signature.

    ▪Oversee the operations of the customer service area and the courtroom.

    ▪Serve as a liaison between the clerk, judge and defendants.

    ▪Organize and conduct ongoing training for Deputy Court Clerks and Municipal CourtCoordinator.

    ▪Prepare and conduct performance evaluations.

    ▪Process and prepare deposits.

    ▪Maintain cash control and performance cash drawer audits.

    ▪Provide customer service at the window if needed.

    ▪ Assist the Judge in the courtroom if needed.

    ▪ Locate and inventory all active files.

    ▪ Prepare record control schedules for all active and inactive records. Ensure compliance with State of Texas requirements and rules.

    ▪ Regularly audit the case management software to ensure that the physical files accurately reflect computer records.

    ▪ Process all records requests as needed, including preparing necessary correspondence.

    ▪ Perform all duties related to jury summons and empaneling jurors, as needed.

    ▪ Assist the Municipal Court Administrator with technology enhancement projects for the court.

    ▪ Answer phones.

    ▪ Serves as the primary back-up for the Deputy Court Administrator.

    ▪ Serves as secondary back-up to the Deputy Court Clerks and Municipal Court Coordinator.

    ▪ Perform other related duties as requested, required or assigned.

    Technical Competencies

    Knowledge and ability to correctly apply professional/specialized expertise; skillfully manage information; properly use tools, equipment and technology; effectively allocate resources; proactively identify and resolve issues; consistently make sound decisions; correctly execute policy processes and procedures; strictly adhere to/enforce safety polices; consistently produce quality results; proactively plan and organize; consistently provide exceptional customer service.

    Human Competencies

    Motivation of Self & Others: We demonstrate a core desire to serve the Public and the Organization through our commitment, passion, initiative and drive.

    Leadership of Self & Others: We motivate, inspire and influence others to strive towards excellence by being participatory, positive, accountable, team focused, influential in goal achievement, and empowering.

    Service –Oriented: We behave in a friendly and professional manner centering on a desire to address the needs of internal and external customers while respecting their rights and dignity by being people-oriented, helpful, understanding and compassionate.

    Trustworthy: We earn the confidence of others by demonstrating both the character and the competence to fulfill our obligations with both integrity and honesty along with ethical, credible behavior.

    Relational: We establish trust, cooperation, mutual respect and support with an objective to improve relationships by valuing diversity and being diplomatic/tactful, cooperative, empathetic, broadminded, flexible, respectful and compassionate/caring.

    Communication: We exchange information and ideas in a manner which results in mutually supported decisions for the greater good by sharing thoughts & feelings, and through persuasiveness, assertiveness, empathic listening, conflict resolution and deliberating/debating.

    Emotional Maturity: We demonstrate the ability to manage and monitor our emotions and to assess the emotional state of others by understanding stress management, balance and consistency.

    Development of Self & Others: We are committed to improving the knowledge, skills, personal qualifications and performance of ourselves and others through coaching, counseling/discipline, delegation and self-development.

    Conceptual Competencies

    Organizational Awareness: We are aware of the Organization’s structure and culture for how we do business by understanding organizational structure, departmental impact on organization, interdepartmental relations, organizational culture, organizational development and leadership style.

    Global Awareness: We stay informed of issues and trends that may impact the Organization by understanding intergovernmental relations, political awareness, and media/public relations.

    Community Awareness: We have a sense of the community’s culture and its impact on service delivery by understanding purpose of service, citizen/stakeholder expectations, demographics and branding.

    Professional Insight: We thoroughly understand our particular professions and apply the principles and ethics required in the professions’ service delivery by applying principles, professional ethics and by understanding future/profession trends, legal implications and resource planning.

    Innovation: We successfully implement ideas that improve and/or add value to service delivery through creative thinking, risk taking, continuous improvement and by being quality minded and a change agent.

    Critical Thinking: We actively and skillfully conceptualize, apply, analyze, synthesize, and evaluate information to reach a sound answer or conclusion by understanding issue/problem identification, analysis, consequences, and by balancing decision factors.

    Visioning: We understand the future direction of the Organization and understand the efforts and processes needed to achieve it through goal setting and by following the mission/values.

    Skills/Abilities

    The Court Supervisor works closely with others as part of a team and performs essential job functions, which require frequent changing of focus and performing multiple tasks simultaneously under time pressures, and statutory time guidelines. Essential job functions require frequent repetitive motion ability in order to operate a personal computer with word processing, record management, database, spreadsheet and other software products, as well as basic office equipment. This employee must be able to effectively plan and prioritize tasks, and oversee the compliance of other City personnel with required record management processes and procedure. The employee frequently lifts file boxes and documents. The Court Supervisor must interact and effectively communicate using the English language, both verbally and in written correspondence.

    Physical Requirements

    In order to successfully perform the daily tasks of this position, the employee needs to be able to: lift and carry various objects and equipment weighing up to 40 pounds for a distance up to 10 feet; exert a pull/push force up to 40 pounds; and employ various static and dynamic postures such as standing, walking, forward and overhead reaching, handling (gripping & grasping), fingering, turning, talking, hearing, near and far acuity, depth perception, peripheral and color vision, sitting, squatting, kneeling, bending, stooping, twisting, balancing, climbing ladder/stairs, and bending.

    Knowledge

    The Court Supervisor should be thoroughly familiar with and have an excellent working knowledge of comprehensive records management techniques and municipal court record types. This employee must be familiar with personal computer operations and various software products related to database development and document management. The Court Supervisor must be able to read and comprehend City ordinances and State guidelines and subsequently implement a record management program in compliance with those parameters.

    Experience

    ▪ A high school diploma or educational equivalent is required, but college is preferred.

    ▪ At least three (3) years of court experience.

    ▪ At least three (3) years of customer service experience, preferably in a municipal court setting.

    ▪ At least three (3) years of cash handling experience (i.e., processing payments, balancing a cash drawer, and preparing deposits.

    ▪ At least three (3) years of records management experience (i.e., maintaining accurate court records, processing records requests, records retention (archiving), conducting quality control audits on court records, etc.).

    ▪ At least one (1) year of supervisory experience.

    ▪ Must be a Certified Court Clerk Level II (CCCII), or ability to obtain within two (2) years of hire.

    ▪ Possess a track record of being able to adapt to new court technology is preferred.

    ▪ Experience using MCRS or Incode case management software is preferred.

    ▪ Bilingualism is preferred.

    ▪ Any equivalent combination of education, experience and training which provides the knowledge and abilities necessary to perform the duties for this position.

    Working Environment

    The Court Supervisor performs a vast majority of task in an indoor work environment. Due to the function of the Municipal Court, customers may be difficult and hostile and times. The work environment is diverse and can be very busy and hectic. Some customers may be non-English speakers.

    Reporting Relationship

    The Court Supervisor reports directly to the Deputy Court Administrator.


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