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  • May 20, 2020 9:28 AM | Anonymous member (Administrator)

    Closing: Open Until Filled (Subject to Close Without Notice)

    JOB SUMMARY:

    The City of Arcola Municipal Court is accepting applications for the position of Deputy Court Clerk. Under the supervision of the Court Administrator, this position is an entry-level, full-time, and professional position. The clerk provides administrative support to the City’s court system by processing payments of fines and fees, warrants, and cases set on arraignment, trial, and juvenile dockets. Other duties include a variety of clerical duties related to the procedures, laws, record-keeping tasks required of the Texas statute.  

     

    ESSENTIAL JOB FUNCTIONS:

    The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

    ·         Must be able to understand state law and have the ability to explain legal options to defendants;

    ·         Posses time management & organizational skills and can prioritize work assignments with accuracy and detail;

    ·         Prepares, processes, maintains, files, and distributes as appropriate various legal records and documents related to Municipal Court, including but not limited to citations, warrants, dockets, offense and accident reports, complaints, etc.

    ·         Performs computer data entry to record and retrieve court information and to prepare required reports and correspondence;

    ·         Monitor and maintain adult and juvenile offenders;

    ·         Verify the defendant’s filings, state motions, and court judgments;

    ·         Regular, reliable and punctual attendance is an essential function of this job;

    ·         Maintain, Add, and Update Records Management programs. Assembles complete case files and forwards to appropriate personnel;

    ·         Calculates, collects, receipts, balance, and reconciles various fines and fees received;

    ·         Assist defendants, attorneys, and parent/legal guardians on the telephone as well as the clerk’s window;

    ·         Assists Judge and Court Administrator in the courtroom;

    ·         Acts in a civil, respectful manner at all times to management, co-workers, and others;

    ·         Exercise considerable discretion when handling confidential information;

    ·         Utilize LT Systems (court software system) and other networks to research, compile, prepare, file, and maintain municipal court documents;

    ·         Ability to learn and utilize new skills and information to improve job performance and efficiency.

    ·         Keeps abreast of new ordinances and laws affecting Municipal Court;

    ·         Performs other non-judicial duties and fulfills responsibilities as required.

     

    REQUIRED EDUCATION, EXPERIENCE, KNOWLEDGE, SKILLS & ABILITIES:

    ·         High School diploma or equivalent;

    ·         1-2 years of clerical experience;

    ·         Handle hostile or difficult customers;

    ·         Possession of a valid Texas Driver’s License;

    ·         Learn department policies, procedures, organization, and operating details promptly;

    ·         Handle multiple tasks and prioritize duties;

    ·         Exercise discretion in confidential matters;

    ·         Self-starter, ability to work independently;

    ·         Any equivalent combination of education and experience, which provides the required knowledge, skill, and ability to perform the work.

    ·         Obtain Level 1 Municipal Court Clerk Certification within two years of the date of hire.

    ·         Required annual training with the Texas Municipal Court Education Center and some travel required.

    PREFERRED QUALIFICATIONS:

    ·         A desirable candidate has a working knowledge of court operations, policies, and procedures.

    ·         Bilingual English/Spanish strongly preferred.

    WORKING CONDITIONS:

    • Work in confined mainly to an office setting and is subject to sitting, standing, walking, bending, filing, reading, data entry, decision making, and reaching for extended periods.
    • Stressful situations are inherent to this position.
    • Must be able to safely lift and carry equipment and materials up to thirty (30) pounds.

    Sensory Requirements:

    Tasks require color, sound, depth, texture and visual perception, and discrimination, as well as oral communication ability.

    Please Note – This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and actions may change at any time 


  • May 19, 2020 8:41 AM | Anonymous member (Administrator)

    Closing: Open Until Filled (Subject to Close Without Notice)

    SUPERVISOR – CITY SECRETARY

    FLSA STATUS - Non-Exempt

    Job descriptions are intended to present a descriptive list of the range of duties performed by employees in the job and are not intended to reflect all duties performed within the job.

    DEFINITION

     Performs a wide variety of clerical duties in support of the Municipal Court including the initiation, processing, and maintenance of legal documents, correspondence and statistics; coordination of the docket with the City Secreary, Municipal Judge, City Attorney and other Attorney’s; maintain and monitor all payment plans and community service workers; provides information and assistance to the public; receives and posts payments for fines and bonds; and performs related work as required.

     SUPERVISION RECEIVED AND EXERCISED

     Receives general supervision from the Municipal Court Judge and direct supervision from the City Secretary.  Exercises no supervision. Has frequent contact with members of the legal profession and the general public.

    ESSENTIAL FUNCTION STATEMENTS – Essential duties may include, but are not limited to, the following:

     1. Prepares court dockets for citations issued by the Police Department; processes necessary documentation for each case; files dockets according to status; calls insurance companies to verify auto coverage for dismissal of ‘no insurance’ citations; assists customers in person and on the telephone.

     2. Coordinates court activities with the City Secretary, Municipal Court Judge and Attorneys as required; provides information to individuals concerning their citations including payment options and community service; provides information to individuals over the phone and in person concerning ways to resolve a citation such as driver safety courses, deferred disposition requirements, and/or the appeal process.

    3. Notifies defendants and jurors of mandatory court appearances and the penalties for failure to show in court; informs the defendants of Municipal Court procedures.

     4. Provides all case documents, including bonds and transcripts of the court proceedings, to the County Court or Justice of the Peace upon appeal of a case; processes capiases and arrest warrants for the Municipal Court Judge.

    5. Receives and posts payments for fines and bonds; accepts appearance bonds; transmits fines accepted to the Municipal Judge for case disposition.

    6. Prepares all warrants and subpoenas, as needed.

     7. Maintains accurate records for the court which include dockets, minutes of court proceedings, fee book, receipt books, and a file of prior violators; transfers all closed case dockets to storage boxes and labels with appropriate destruction date. 

     8. Performs some duties of the Clerk/Receptionist as needed.

    9. Performs related duties and responsibilities as required.

     

    QUALIFICATIONS

     Knowledge of:

    INCODE system softwarae.  Modern principles and practices of Municipal Court operations. Methods and techniques of providing efficient court clerk services.  Modern office procedures, methods and equipment. Basic municipal government practices and operations. Pertinent Federal, State and Local laws, codes and regulations. English usage, spelling, grammar and punctuation. Principles of business letter writing and report preparation. Principles and practices of mathematics. Customer service and conflict resolution techniques.

     Skills:

    Possesses strong analytical, organizational and computer skills. Able to type 45 words per minute and able to operate assigned office equipment. Presents good interpersonal and communication skills. Self-motivated and capable of functioning effectively in an independent situation. Able to cope with stressful situations. Inclined to accuracy, efficiency and courtesy toward the public.

    Additional Court Incentive Pay

    [all values shown are annually/ these are paid out in 26 pay periods unless specified differently]

    v  Municipal Court Clerk Certification:  Level One $780.00 / Level Two $1040.04 / Level Three $1299.96>>Must attend all necessary seminars and pass testing for each level.  Any employee in the Administration or Court area may apply for this certification. 

    v  Education Incentives:  Associates Degree $300.00 / Bachelors Degree $600.00 / Masters Degree $900.00

    BENEFITS

                    Medical and Life Insurance

    The Town of Hollywood Park provides group hospitalization and medical insurance coverage, which includes dental and vision as well as life insurance and accidental death and dismemberment insurance for regular full-time employees.  Premiums for employees are paid for by the City.  An eligible employee may add medical/hospitalization coverage for his or her spouse and dependents at the employee's expense.  Effective Date of Coverage - New Employee. An employee must satisfy a 30-day waiting period before he/she is eligible for coverage.

                    Retirement

    The City is a member of the Texas Municipal Retirement System (TMRS).  Membership in the retirement system is mandatory for all regular full-time employees (defined by TMRS as an employee who works in excess of 1,000 hours per year).  Both employee and the City contribute to the employee's retirement account at a rate of 1&1/2 to 1 .  Employees who leave City employment prior to retirement will, after filing a request with TMRS, be refunded their portion of the retirement account plus interest earned on their portion.  Town of Hollywood Park employees are vested in the TMRS system after 5 years of service.  Retirement benefits are determined by a formula that involves age at the time of retirement and the amount deposited in the employee's account.  Each new employee receives a brochure about the City's specific retirement coverage and options under TMRS at the time of employment.

                    Longevity

    All regular full-time employees are provided a bi-weekly increment of $4.62 per pay period for each year of continuous employment completed, in addition to his/her regular salary.  This amount equals to $120.00 per year of service.  The longevity pay benefit will begin the first of the month following the first anniversary date of full time (6-18-13) employment.  In computing actual continuous service, time spent on authorized leaves of absence without pay will not be included.

                    Vacation

    All regular, full-time employees of the City are entitled to take accrued vacation earned after completion of their 6 (six) month probationary period. Vacation is accrued on a bi weekly basis.  Employees can be paid in lieu of taking vacation leave if at annual anniversary date there is any additional vacation leave not taken over the capped amount.  Sick Leave cannot be used for vacation purposes when vacation leave is exhausted.  (12/17/91)  Vacation leave will accumulate but not be granted during probationary period.  Temporary and part-time employees do not earn vacation leave.

                    Sick Leave

    Regular full-time employees are entitled to paid sick leave benefits from the employee's date of employment.  Sick leave accrues at a rate of eight (8) hours per month (3.69 hours bi-weekly) for regular employees, twelve (12) hours per month (5.54 hours bi-weekly) for Firefighters, and 10 hours per month (4.62 hours bi-weekly) for Police.

                    Personal Business Leave

    Each full time employee will earn two (2) days of personal business leave annually at the beginning of each fiscal year. Such leave is limited to a total accumulation of two days and can be taken in conjunction with vacation leave.(9/24/14)  Personal leave must be requested at least one (1) day in advance and is subject to supervisor approval. (06/17/03)


  • May 08, 2020 9:08 AM | Anonymous member (Administrator)

    Closing: Open Until Filled (Subject to Close Without Notice)

    The Deputy Court Clerk reports to and works under the direct supervision of the Court Administrator.

    This individual provides excellent customer service and a variety of administrative duties in support of the Municipal Court. The Clerk will also assist the Judge and Prosecuting Attorney.

    EDUCATION & EXPERIENCE

    • High School diploma or GED required, plus two years of office and clerical experience required.
    • One year of Municipal Court experience preferred.
    This is a part time position without benefits.

    Part-time Salary is $15.00 - $17.00 per hour depending on experience.

    Email contact: rasmith@lago-vista.org


  • May 08, 2020 8:57 AM | Anonymous member (Administrator)

    Closing: June 5, 2020 (Subject to Close Without Notice)

    CITY OF JOHNSON CITY JOB DESCRIPTION

    COURT CLERK / DEPUTY CITY SECRETARY

    SUMMARY

    This is an administrative position. The court clerk/deputy city secretary is responsible for performing various tasks in support of the activities and operations of the City and City Council, and of the municipal court. This position requires a working knowledge of local and state laws relating to city government, and of municipal operations, policies and procedures.

    ESSENTIAL DUTIES

    Court Clerk

    1. Assemble and process court cases; set court dates; prepare court dockets; prepare and send notices and other court correspondence.
    2. Interact with attorneys, pro se defendants, witnesses, and police officers.
    3. Issue summons and subpoenas for defendants and witnesses.
    4. Process complaints, judgments,
    5. Accept payments of bonds and fines; reconcile cash drawer daily.
    6. Input and retrieve various data using a computer and Incode court software.
    7. Prepare and submit required state reports.
    8. Maintain files; process court mail.
    9. Provide court information to the public in person and by telephone.
    10. Perform other related court duties as assigned.
    Deputy City Secretary (duties performed under the direction of the City Secretary)
    1. Compile agenda items for city council meetings; prepare and distribute agenda packets; post notice of council meetings.
    2. Attend meetings, take and prepare minutes.
    3. Serve as general accountant of the City and keep regular accounts of city receipts and disbursements by performing bookkeeping and accounting tasks and maintaining fiscal records and accounts; secondary co-signor of checks in absence of Chief Administrative Officer/city secretary.
    4. Prepare and publish legal and public notices.
    5. Serve as the election coordinator in the administration and conduct of municipal elections.
    6. Perform as the city’s public information officer; coordinate responses to open records requests.
    7. Provide information regarding city ordinances and regulations to the public.
    8. Maintain official city documents and records and computerized backup systems in accordance with the city’s records retention policy.
    9. Oversee codification and publication of city ordinances.
    10. Perform other duties as assigned.

    QUALIFICATIONS REQUIREMENTS

      1. Education; Experience

    • Bachelor’s Degree.
    • 2 years experience in municipal administration as city secretary or similar position.
    • 2 years experience in municipal court operations as court clerk.
    • Proficiency in computer skills and software programs: Microsoft Word, Excel, and Outlook and quickbooks.
    • Experience with Incode court software preferred
       2. Knowledge/Skills/Ability
    • Demonstrated knowledge of municipal laws, regulations, ordinances, etc.
    • Demonstrated knowledge of court procedures and requirements.
    • Considerable knowledge of general office procedures.
    • Verbal fluency, good grammatical and numerical skills.
    • Ability to understand governmental accounting standards and accounting standards.
    • Ability to exercise good judgment, tact, and diplomacy with the public.

       3) Certifications; License

    • Texas Municipal Clerks Certification preferred.
    • Texas Municipal Court Level I Certification preferred.
    • Notary certification preferred.
    • Texas Driver’s License (Class C).

    4) Working Conditions

    • Ability to lift twenty-five (25) lbs.
    • Ability to alternatively sit and stand eight to ten (8-10) hours per day.
    • Noise level in the work environment is usually moderate.

    Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    Disclaimer: This job description is subject to modification by the City Council at any time. This document is not a contract for employment. Nothing herein shall be construed as modifying the at-will employment policy of the City.



  • April 06, 2020 8:20 AM | Anonymous member (Administrator)

    The City of Iowa Colony is seeking applicants for the position of Municipal Court Administrator. The person appointed by the Mayor, subject to confirmation by the City Council, to this position will be responsible to plan, direct, manage and oversee and perform municipal court administrative duties of the City of Iowa Colony in accordance with a job description that has been prepared for that position.

    The Municipal Court Administrator should possess at least an Associate degree or equivalent from an accredited institution. (Exceptional work experience and certifications may substitute.) Possession of a college degree in a related field is desirable, or in the alternative a history of continued growth in management and leadership responsibilities and a record of and continued desire for personal and professional growth opportunities. The Municipal Court Administrator should have at least 5 years’ broad experience in all aspects of managing a municipal court and have a record of seeking increasing levels of certifications.

    Apply at once by sending a cover letter, and complete resume of experience, education and background, current salary and a list of three personal references with contact information to the following. Sending the information via email is required. Do not send resume’s or applicant information to City Hall.

    Ron Cox

    Ron Cox Consulting

    mailto:rcox@roncoxconsulting.com


  • March 16, 2020 8:17 AM | Anonymous member (Administrator)

    Salary:  $36,354 - $53,078

    Closing: Open Until Filled (Subject to Close Without Notice)

    The City of Fredericksburg is currently accepting applications for a Municipal Court Clerk.   Under administrative direction of the Municipal Court Judge, this position will perform administrative, clerical and accounting work in the Municipal Court.  Duties include, but are not limited to, providing customer service to the public in person and on the telephone, preparing and processing court documents, assistance in scheduling/coordinating court proceedings, payment plans, and /or deferred disposition.  Additional duties include preparing assigned court dockets, sending correspondence to defendants, and responding to inquiries from the Judge regarding individual cases. Individual must be able to work independently under limited supervision and maintain an organized and efficient operation of office. Bilingual communication is strongly preferred.  Preference will be given to those who have a Level I or Level II Court Clerk Certification or those willing to obtain certifications. Applications may be picked up and returned to City Hall, 126 W. Main St. Fredericksburg, TX. 78624 or downloaded from our website at http://www.fbgtx.org  and emailed to tloth@fbgtx.org.  For additional information regarding this position please contact Tammie Loth, HR Manager, at 830-990-2017. Benefits include paid time off, group health insurance, retirement, and paid holidays. EOE


    JOB SUMMARY

    Under administrative direction of the Municipal Judge, performs administrative, clerical and accounting work in the Municipal Court.

    ESSENTIAL JOB FUNCTIONS

    • Responsible for the support of the operation of Municipal Court.
    • Processes traffic citations, constructs files, etc.
    • Develops court dockets and maintains court records and warrant control.
    • Monitors case dispositions for compliance with court orders.
    • Receives, logs, and indexes incoming filings, citations and complaints.
    • Processes juror subpoenas and supervises juror response and service.
    • Assists the public by checking records and files for requested information.
    • Receipts and disburses payments, sets up time payment accounts, prepares deposits and maintains accurate accounting for all funds collected, processed and disbursed.
    • Takes appropriate action for delinquent payments.
    • May assist Municipal Court Judge during trials.
    • Answers the telephone; responds to complaints or inquiries and screens and routes calls as appropriate.
    • Operates a variety of office equipment including computers, copiers, facsimile machines; inputs and retrieves data, text and graphics.
    • Performs other duties as required or assigned.

                                                                QUALIFICATIONS

    Education and Experience:

    High school diploma and two (2) years of general office experience; or any combination of education and experience that would provide the applicant with the desired skills, knowledge, and ability required to perform the job.

    Knowledge, Skills and Abilities:

    • Knowledge of business English, composition, spelling and punctuation; basic mathematics.
    • Knowledge of the functions and procedures of the court.
    • Knowledge of modern office procedures, methods and equipment including computers.
    • Knowledge of business letter and report writing; filing and indexing procedures.
    • Ability to understand and correctly execute verbal and written instructions,
    • Ability to handle multiple tasks while meeting all deadlines and properly documenting actions, calls, and court orders.
    • Ability to maintain a professional demeanor while dealing with angry or difficult customers.
    • Ability to operate office equipment including adding machine, photocopier, and personal computer with respect to word processing, electronic spreadsheets, basic database management and integrated accounting systems.
    • Ability to accurately prepare and maintain correspondence, files, reports, and statistical information.
    • Ability to work cooperatively as a member of a service-oriented team.
    • Ability to communicate clearly and concisely, both orally and in writing.
    • Ability to fluently speak and understand the Spanish language and act as the Court’s interpreter.
    • Ability to courteously respond to requests and inquiries from the general public and staff.

    PHYSICAL DEMANDS

    • Ability to sit for long periods, as necessary.
    • Must use eyes, ears, hands and fingers to perform assigned duties and responsibilities; occasional lifting over 20 pounds.

    WORK ENVIRONMENT

    Work is generally performed while standing or sitting in an office environment with a computer and telephone.


  • March 05, 2020 12:56 PM | Anonymous member (Administrator)

    Salary:  $10 - $15 per hour

    Closing: Open Until Filled (Subject to Close Without Notice)


    JOB DESCRIPTION 

    Statements are intended to describe the general nature and level of work being performed by employees assigned to this job title. 

    GENERAL SUMMARY

    To perform a wide variety of specialized clerical duties in support of the municipal court including the initiation, processing and maintenance of legal documents, correspondence, statistics, and to provide information and assistance to the public.  Also provides support to the City Secretary.

    SUPERVISION

    Direct supervision is provided by City Secretary.  General supervision is by the Mayor.

    SUPERVISOR TO

    None

    ESSENTIAL DUTIES AND RESPONSIBILITIES

    The duties described are not intended to

    • All behaviors comply with the Code of Conduct and Rules of Behavior outlined in the Brookside Village Ordinances and Employee Manual.
    • Assist the public in person and by phone including retrieving information and files, and providing general information regarding scheduling of court dates, defensive driving, warrants, and granting extensions.  Ability to explain possible legal options to defendant.
    • Adheres to assigned work schedule as outlined in city and department attendance policies and procedures.
    • Compile, type, record, file a wide variety of court records, reports and materials including citations, summons, warrants, letters, reports, and complaints.
    • Sort, file, copy and distribute court documents, reports to appropriate personnel, and process paperwork required by law for cases appealed to a higher court.
    • Collect, prepare, and process receipts on court payments received.  Assist in counting and balancing receipts and payments.  Verify account information as requested.
    • Provide clerical and secretarial support to assist the Mayor, City Council and other support staff in the completion of their duties and responsibilities.
    • Prepare and maintain a variety of files and filing systems.  Prepare, maintain and update various records.  Verify information as requested.
    • Screen and direct calls and visitors as appropriate.
    • Enter data into the computer system.  Backup computer disks as assigned.

    OTHER DUTIES AND RESPONSIBILITIES

    • May participate in a variety of activities involving travel between various City facilities and to other related external business and government agencies which may include collecting distributing mail, delivering money for deposits and picking up materials and supplies.
    • Proof citations with the complaint for accuracy, sign and affix court seal on complaints.
    • Maintain a records filing system.
    • Support the Police Department.
    • Support the City secretary.
    • Support the City officials.
    • Perform other duties as assigned.

    MINIMUM JOB REQUIREMENTS

                EDUCATION

    ·       High School Diploma or GED.

    EXPERIENCE

    ·       Two years of progressively responsible secretarial and clerical experience.  Type 45 wpm.

    LICENSES and CERTIFICATES

    ·       Must possess a valid Class C Texas driver’s license.

    ·       Required to obtain TMCEC Level 1 certification within first year of hire.

    COMPETENCIES

    ·       An employee’s performance will be evaluated based on five competencies:  (1) job knowledge; (2) teamwork; (3) customer service; (4) flexibility; (5) work ethic.

                KNOWLEDGE, SKILLS, AND ABILITIES

    ·       Proper public contact and telephone etiquette.

    ·       Modern office procedures, methods and equipment including computers and associated equipment.

    ·       English usage, spelling, grammar and punctuation.

    ·       Bilingual in Spanish is preferred.

    ·       Business letter writing and report preparation.

    ·       Principles and procedures of record keeping.

    ·       Typing various reports and correspondence.

    ·       Operating various types of office equipment including typewriters, computers, facsimile machines, and photocopiers.

    ·       Operate computer Microsoft Office Work and Excel.

    ·       Must be competent in the police operating system.

    ·       Processing court documents accurately and efficiently.

    ABILITY TO

    ·       Tactfully respond to requests and inquiries from the general public.

    ·       Simultaneously perform a variety of clerical and secretarial functions.

    ·       Establish and maintain cooperative working relationships with those contacted in the course of work.

    ·       Flexibly adapt to a variety of work situations and interruptions

    ·       Organize work for appropriate and timely completion.

    ·       Compose, prepare and review a variety of correspondence and reports.

    ·       Type at a speed necessary for successful job performance.

    ·       Work independently in the absence of supervision.

    ·       Communicate clearly and concisely, both orally and in writing.

    ·       Pass a random drug test.

    PHYSICAL REQUIREMENTS/WORK ENVIRONMENT

                Maintain effective audio-visual discrimination and perception needed for:

    ·       Making observations.

    ·       Reading and writing.

    ·       Communicating with others.

    ·       Operating assigned equipment.

    ·       Maintain physical condition appropriate to the performance of assigned duties and responsibilities which may include the following:

    o   Occasionally bending, stooping, twisting, squatting, reaching above the shoulders, and sitting for extended periods of time.

    o   Lifting and carrying objects weighing up to 25 pounds.

    DISCLAIMERS

    The job description is:

    1. Intended to describe the general nature and level of work being performed by employees assigned to this job title.  It is not intended to be construed as an exhaustive list of all responsibilities, duties, skill, and behaviors of employees in this job.
    2. Not an employment agreement or contract.  The City of Brookside Village has the exclusive right to alter this job description at any time without notice.
    3. Intended to describe the essential functions of the position that a qualified individual must be able to perform, either with or without reasonable accommodation.

    The City of Brookside Village is an Equal Opportunity Employer.  In compliance with the American with Disabilities Act, the City of Brookside Village will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.


  • March 05, 2020 12:35 PM | Anonymous member (Administrator)

    Salary:  $45,760-$54,080

    Closing: (Subject to Close Without Notice)

    Apply online at: City of Pleasanton Jobs

    JOB FUNCTION: Serves in an executive officer capacity to the presiding judge and provides all clerical and quasi-judicial administrative functions of the City’s Municipal Court.

    ESSENTIAL DUTIES AND RESPONSIBILITIES

    • Establishes departmental policies, procedures and regulations and ensures proper enforcement. 
    • Implements new forms, policies, court procedures, legislative procedures, and legal requirements and works with Municipal Judge, Prosecutor, and Court Clerks on new processes. 
    • Responsible for hiring process, performance evaluations and disciplinary procedures of staff. 
    • Responsible for daily deposits and cash reports, including reconciling payment activity of Municipal Court staff. 
    • Facilitates monthly court sessions, including completion of appropriate post-trial documentation; forwarding appeals to County Courts and the mailing of notices to the defendants; 
    • Attends annual training specific to legislative changes affecting municipal courts, records management software upgrades and municipal court procedures. 
    • Attends training required to maintain Court Clerk Certification. 
    • Perform duties for the Court Clerks when needed. 
    • Performs all other job related duties as assigned or that becomes apparent. 
    • Assists in development of annual budget and makes recommendation for purchases, capital items or additional employees during annual budget process. Monitors all expenditures during the year for adherence to annual appropriations. 
    • Review calls for service, citations, and Municipal Court information forms received from the Police Department. 
    • Prepares monthly reports to city/state.
    • Establishes and maintains effective working relationships with employees, city officials and general public. 
    • Reports Driver’s License Suspensions to the State of Texas. 
    • Maintains and updates data to the Omni Base DPS System. 
    MINIMUM QUALIFICATIONS 
    • High School diploma or equivalent 
    • Complete courses of the Texas Municipal Court Education Center in order to comply with training required to perform any duties of the office of clerk of the municipal court. 
    • 5 years of experience as Texas Court Clerk or Court Administrator 
    • Class C Texas Driver’s License
    PREFERRED QUALIFICATIONS 
    • Bilingual (English and Spanish) 
    • TMCEC Certified Texas Municipal Court Clerk Level I or higher 
    JOB DIMENSIONS 
    • Establishes rules of procedure on questions for which standard procedures have not been established by law or by superior court 
    • Coordinates court activities with Court Clerk, City Attorney and other city departments. 
    • Must be proficient in all operations, rules, reports and procedures of Court; ensure that all dockets, judgments and other municipal court documents are accurately prepared, maintained and filed. Exercise considerable initiative and judgment; and extensive discretion when handling confidential and sensitive information.
    PHYSICAL DEMANDS AND WORKING CONDITIONS 
    • Physical requirements include lifting up to 25 pounds occasionally 
    • Subject to standing, sitting, walking, climbing, bending, squatting, kneeling and working in cramped and strained positions for long periods of time to perform job scope
    • Working conditions are primarily inside with occasional exposure to the outdoors


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