If you have an open job for posting, please send the posting to Jeremy Leonard, Job Posting Website Editor at JLeonard@desototexas.gov
Jobs without a closing date will be removed after 60 days.
Closes: October 31, 2020
Salary Range: $43,797 - $54,848
$44,596 - $56,493 (Effective October 1st)
MUST BE ABLE TO PERFORM ESSENTIAL AND NON-ESSENTIAL JOB DUTIES WITH OR WITHOUT A REASONABLE ACCOMODATION.
Applications packets are available:
Work is performed under the general supervision of the Finance Director and the City Manager. Directs the day-to-day operation of the municipal court to achieve maximum productivity as well as performing a full range of secretarial and court administrative functions of average difficulty, and performs related work as required.
Essential Job Functions:
Plans, directs, and controls the operation of the Municipal Court including delivery of a consistently high level of quality customer service; administration; effectively use all court resources; teamwork and coordination of activities with other City departments and outside agencies; assistance to complaints; defendants; and attorneys. Monitors all municipal court posted transactions such as payments, judgments, scheduling and adjustments on a daily basis for accuracy. Reconciles the daily court postings. Coordinates monthly court appearance bonds, cash bonds, prosecutor, and attorney dockets. Maintain attorney docket folders for current and future docket dates. Enters citations and case information into the court database and prepares case files. Oversees and prepares correct documentation during monthly court docket hearings. Processes and forwards all appeal bonds to the Tarrant County Court of Appeals. Set up all bench trials and property hearing and make sure notifications are sent out to the police officers, defendants, witnesses, attorneys and bailiff. Handles all aspects of jury trials such as summoning jurors, coordinating time and location, subpoena officer's and witnesses, setup and prepares all related paperwork. Reconciles the monthly court credit card payments received with Traffic Payment to verify accuracy of funds. Monitors and evaluates department in the following areas; work flow review, best practices and procedures. Makes recommendations and modifications for the enhancement of the Court. Answers inquiries from the general public regarding judicial procedures, court appearances, trial and hearing dates, outstanding warrants, summonses, subpoenas, and payment of fines. Process warrants. Administer all special hearings for EPO's, dogs, property, code violations, junk vehicles and citizen's complaints. Provided secretarial and administrative support to the front office such as . answering telephones, assisting visitors, providing direction/information, and resolving sensitive situation and general public and defendants regarding cases. Communicates as needed with judges, lawyers, police officers, code enforcement and city prosecutor to coordinate the functions of the court. Amends court documents as necessary based on Judge's instruction, and endorses court documents with pertinent information. Responsible for understanding State Law and how it applies to Municipal Court jurisdiction. Processes attorney representation letters for charges filed at the Municipal Court. Monitors cash bond and surety bond activity and processes bond forfeitures and prepares related correspondence. Prepares monthly court reports for the City Secretary, Texas Department of Safety, Collection Agency and the Office of Court Administration. Maintains and updates forms, documents, manuals, records and reports. Municipal court records custodian for any request concerning public access to municipal court.
Other Job Functions:
Answers telephone and transfers calls. Oversees money received from Police Department. Handles municipal court returned checks. Collects water payments as needed. Answers and refers inquiries and complaints from the public. Uses typewriter, calculator, copier, computer, cash register, fax machine, time stamp, and postage meter. Assists in balancing cash drawer at the end of each day. Purchases office supplies, court forms, docket folders, and court receipts. Process court receipts. Collects fines, fees, bonds, and miscellaneous cash receipts. Completes time sheet for municipal court staff. Strives to develop an increasing knowledge of City ordinances, rules, regulations and codes. Position requires long periods of sitting and frequent getting up and down out of chair. Must be able to lift heavy copy paper boxes and forms as well as heavy storage boxes weighing up to 55 pounds. Coordinates with Municipal Court Judge concerning all court matters and functions. Assist with recommendation of hiring for court personnel.
Required Education, Degrees, Certificates, and/or License:
High School Diploma or General Equivalency Diploma. Must possess Municipal Court Clerk Level Certification from the TMCEC Municipal Court Clerk Certification Program, and must maintain certification. General knowledge of municipal court procedures. Must be willing to continue education by attending job-related workshops and seminars. Valid Texas Driver's License. Notary Public or must obtain within three months of appointment to position.
Experience, Training, Knowledge, and Skills:
Must type 35-40 wpm and use the ten key by touch and data entry experience. Requires previous experience and proficiency in Microsoft Office Products. Required excellent organization and multitasking skills.
Must be able to speak and deal tactfully and effectively with the general public. Must be able to communicate and understand written and oral instructions. Must have good telephone etiquette. Must be able to plan, organize, and coordinate the day to day operations.
Under general supervision, to perform a variety of complex clerical duties in connection with the procedures and record keeping of Municipal Court; provide periodic statistical reports; maintains accurate and complete court records; accepting payments for Municipal Court fines and fees; providing information and assistance to the public and performs related duties as assigned.
General supervision is provided by the Municipal Court Clerk/Administrator. No direct supervision of staff is required in this position.
Essential and other important responsibilities and duties may include, but are not limited to the following:
This position is designated as essential personnel for some or all disaster or emergency situations. This designation will require individuals in this job to remain on duty at the City, if so ordered, in the event of an emergency evacuation for a hurricane or other unforeseen circumstances. The instruction to remain at your post for the duration of the crisis is mandatory and failure to adhere to such instructions may subject you to disciplinary action up to and including termination of your employment, unless a waiver is requested and approved in a timely manner. The bases for potential waivers of this designation are listed on the attachment to this job description. The waiver request must be provided to management as soon as the basis for the waiver is known to the employee to allow for proper emergency planning.
· Create an atmosphere of professionalism; timeliness and accuracy are important to the proper operation of the municipal court; including providing accurate and courteous customer service
· Enters violator data and case disposition in the computer system and maintains dockets of all cases filed
· Assign docket/warrant numbers to complaints, warrants and prisoners appearing before the judge
· Collects fines and fees, issues receipts, and makes daily financial reports and deposits to the Finance Department
· Maintains accurate records of case disposition and accurate filing
· Post pre-trial docket for public inspection
· Notifies defendants, complainants, witnesses, and jurors of court dates and appearances
· Select and notify jury panel (as needed)
· Maintain jury pool information
· Responds to requests and inquiries from a variety of individuals, which may include: internal staff, attorneys, defendants, Judges, juveniles, the general public, and/or other interested individuals by phone, in-person, by mail or e-mail.
· Prepare records for addition and clearance from DPS records and submit report to supervisor
· Coordinates with warrant officer for service and collection
· Send letters and past due notices for fines
· Informs supervisor of all work activities
· Adheres to departmental, personnel, and safety rules and regulations
· Must assume duties of Municipal Court Clerk when that employee is not available
· Other duties as assigned
Education and Experience
· High School Graduate or GED equivalent required.
· Two (2) to four (4) years prior court clerk experience in a municipal court setting
· Ability to type 35 wpm
· Must be bondable
· Bi-lingual helpful
· Notary Public preferred
Required Knowledge, Skills and Abilities
· Ability to read, analyze, and interpret reports and documents
· Excellent oral and written communications skills; problem solving and conflict mediation
· Ability to establish effective and courteous working relationships with public and other City departments, ability to act with tact and impartiality; ability to communicate clearly both orally and in writing with co-workers and citizens
· Knowledge of court practices and procedures, legal terminology and concepts and case flow management techniques
· Knowledge of principles and procedures of record keeping
· Knowledge of modern office methods, practices, procedures and computer equipment
· Basic to Intermediate skill in Microsoft Office programs
· Skill in processing court documents accurately and efficiently
· Ability to perform a full range of specialized court clerical work under minimal supervision
· Ability in maintaining accurate records and files
· Ability to make arithmetical calculations quickly and accurately
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit for extended periods of time and talk or hear, use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to walk. The employee must occasionally lift, push and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Must be able to stoop to file in lower file cabinet as well as reach to file in top drawer (must have to use small step ladder).
The work environment is generally in an office setting. The noise level in the work environment is usually moderate.
OPENING DATE: 08/10/20
CLOSING DATE: 08/17/20 05:00 PM
Grant Funded: No
Work Hours: 7:45 a.m. - 4:30 p.m., Monday - Friday
The City of Austin is seeking two highly qualified individuals to fill the Deputy Clerk of the Municipal Court positions, which report to the Municipal Court Clerk.
The next two Deputy Clerks will have several exciting challenges to address and areas of opportunity in which to excel. Among these is the need to provide the administrative support services necessary to direct, plan and coordinate the activities of the Municipal Court. The successful candidates will be instrumental in driving the department’s programs and promoting organizational success. Specific areas of responsibility will be determined based on the selected candidates’ qualifications.
This vibrant and dynamic city tops numerous lists for business, entertainment, and quality of life. One of the country’s most popular, high-profile “green” and culturally dynamic cities, Austin was selected as the “Best City for the Next Decade” (Kiplinger, 2010), the “Top Creative Center” in the US (Entrepreneur.com, 2010), #1 on the Best Place to Live in the U.S. and #4 on the Best Places to Retire (U.S. News & World Report, 2019), and ranked in the top ten on Forbes list of America’s Best Employers for 2017.
Austin is a beacon of sustainability, social equity, and economic opportunity; where diversity and creativity are celebrated, where community needs and values are recognized, where leadership comes from its community members, and where the necessities of life are affordable and accessible to all.
Austin continues to lead the country with its vision of being the “Most livable city in the country,” emerging as a player on the international scene with such events as the Austin Marathon, Rodeo Austin, Austin Urban Music Festival, Blues on the Green, Austin Pride Festival, Austin Trail of Lights, SXSW, Austin City Limits, and Formula 1, and being home to companies such as Apple, Samsung, Dell, Oracle, IBM, and Ascension Seton Health. From the home of state government and institutions of higher education to the “Live Music Capital of the World” and its growth as a film center, Austin has gained worldwide attention as a hub for education, business, health, and sustainability. From founding through the year 2000, Austin’s population roughly doubled every 20 years.
The City offers a wide range of events, from music concerts, food festivals, and sports competitions to museum displays, exhibits, and family fun. Austin is also home to a wonderful ballet, world-class museums, one-of-a-kind shopping, and beautiful outdoor spaces. You can just as easily spend your morning paddling the lake as you can strolling through a celebrated history museum.
Located at the edge of the Texas Hill Country -- rolling terrain of limestone bluffs, springs, rivers, and lakes -- Austin’s climate is ideal for year-round jogging, cycling, hiking on the City’s many trails or swimming at Barton Springs or one of the area’s many other swimming holes. There are several excellent golf courses in the area, as well as opportunities for rowing, kayaking, canoeing, camping, rock climbing, disc golf, mountain biking, fishing, and more. Austin has something for everyone.
AUSTIN CITY GOVERNMENT
The City of Austin is a progressive, full-service municipal organization operating under the Council-Manager form of government. Austin’s mayor is elected from the city at large, and ten council members are elected from single-member districts. Terms of the mayor and council members are four years, and terms are staggered so that a general election is held every two years with half the council being elected at each election. Term limits for the mayor and council members provide for two consecutive four-year terms. The City Council is responsible for the appointment of the City Manager, who is the Chief Administrative and Executive Officer of the City, City Clerk, City Auditor, Municipal Court Judges, and the Municipal Court Clerk.
To learn more about the dynamic City of Austin, visit austintexas.gov.
CITY OF AUSTIN STRATEGIC DIRECTION 2023
The City Council adopted six Strategic Outcomes and Indicators in 2018 as part of its Strategic Direction 2023 (SD23) to guide the City in improving quality of life and civic participation in the Austin Community over the next three to five years. The Deputy Clerk of the Municipal Court reports to the Municipal Court Clerk, who is an appointee of the Mayor and Council. The Deputy Clerk of the Municipal Court will be responsible for supporting department programs and initiatives as it relates to all six of the Strategic Outcomes in SD23.
For more information, visit Austin Strategic Direction 2023.
THE AUSTIN MUNICIPAL COURT
The Municipal Court is the judicial branch of the government of the City of Austin. It is committed to administering justice in a fair, efficient, and timely manner. Court services are increasingly available online, by telephone, email, and through the mail, which contributes to compliance in a customer service and eco-friendly way.
The courts adjudicate Class C misdemeanor cases, most of which are criminal, including traffic, city ordinance, state code, juvenile, and disabled parking. Most parking violations (other than disabled) are civil (non-criminal).
The four court divisions are Judiciary, Court Operations, Support Services, and the Downtown Austin Community Court (DACC). The Austin Municipal Court employs 147 employees, which includes seven full-time judges and 15 substitute judges.
The Judiciary administers effective and impartial justice to all persons with business before the court. It is made up of a Presiding Judge, six Associate Judges and 15 Substitute Judges. Three legal secretaries providing support. Judges preside over scheduled appearance dockets, bench trials, and jury trials, which are scheduled from 8:30 a.m. until 7:00 p.m. daily (and 9:00 p.m. on Thursday). They provide 24/7 magistration services at the Travis County jail.
Municipal Court Operations & Support Services
Municipal Court provides case management for the public in order to facilitate the swift administration of justice. The operational staff provides customer services, administration of civil cases, courtroom support, warrant processing, magistrate support, collection services, youth services, case monitoring and updating. The support staff provides the necessary tools to perform our jobs including accounting, budgeting, human resources, technology, contract management and administration. The goal of our more than 140 employees is to provide exceptional customer service to both internal and external customers.
Downtown Austin Community Court (DACC)
The DACC provides creative and individualized sentencing options to offenders so that they are held accountable for their actions, reduce the recidivism rate, restore the debt they owe to the community as a result of their offenses, and to provide supportive services to assist them with modifying their offending behavior. DACC handles Class C misdemeanor quality of life violations within a specific jurisdiction boundary. Visit DACC for more information.
Under general direction of the Clerk of the Municipal Court, the Deputy Clerk is responsible for providing the administrative support services necessary to direct, plan and coordinate the activities of the Municipal Court.
DUTIES, FUNCTIONS AND RESPONSIBILITIES
The following are the minimum qualifications required for the Deputy Clerk of the Municipal Court:
The ideal candidate should possess excellent interpersonal skills with a strong ability to establish relationships with City staff and the community. Advanced written and verbal communication skills are imperative for this position. Prior experience working in Court Administration in a large, robust city/organization is desirable.
The following core competencies are important for this role:
COMPENSATION AND BENEFITS
The salary range for this position is $125,000—$135,000. The benefits package includes medical, dental and vision coverage, life insurance, compensated leave, short-term disability, and retirement benefits. The City is a member of the Proportionate Retirement Program. Optional benefits include supplemental life insurance, a 457 deferred compensation plan, long-term disability plan, and a legal plan. Visit austintexas.gov/department/active-employee-benefits to learn more about the City’s employee benefits.
Reasonable relocation benefits will be provided to the successful candidate.
APPLICATION AND SELECTION PROCEDURE
To ensure consideration, candidates should apply by August 31, 2020. To apply, candidates must submit an application, a comprehensive resume, and cover letter online via the City of Austin jobs website at http://www.austincityjobs.org/postings/84425. Interested candidates should apply early in the process for optimum consideration.
For more information on this position, candidates may contact:
Information submitted for consideration may be made available to the public in compliance with the Texas Open Records Act.
The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. For assistance, please contact 512-974-3210 or Relay Texas 7-1-1.
Responsible for coordinating and supervising court services operations as well as serving as the main administrative contact within Municipal Court Operations & Support Services.
Target Hiring Range: $47,923/yr - $61,069/yr
Associate’s degree from an accredited college
5 years experience in a Court environment
3 years of supervisory experience
Or an equivalent combination of education and experience sufficient to successfully perform the essential functions of the job.
Knowledge, Skills & Abilities:
Valid State of Texas Class C Driver’s License
The incumbent works in a typical office environment; because the work environment requires face-to-face interaction with customers the incumbent may be exposed to high stress, non-violent confrontational situations. The incumbent is expected to adequately use verbal skills to defuse interpersonal confrontation or conflict.
Models Organization Values
Customer Focus/Results Focus
Managing Projects/Managing People
Closing: Open Until Filled (Subject to Close Without Notice)
Salary will be determined based on experience and knowledge
The City of Magnolia, a rapidly growing Texas Municipality is searching for an experienced Municipal Court Clerk to help us grow into the future. We need a person that can provide administrative support to the City of Magnolia’s Municipal Court system by processing payments of fines and fees, warrants and cases set on arraignment and trial dockets, and providing customer service to citizens and interfacing with citizens and other City personnel. Other duties include assisting the Judge by processing documents and attending court proceedings when needed and maintaining office supply inventories.
Requirements: Must have a High School Diploma, pass a drug test and a background test, must have at least two (2) years court experience and administrative experience. Cash handling experience is a must. Court Clerk Level 1 certification preferred.
Please provide your resume and cover letter to:
City of Magnolia, TX
18111 Buddy Riley Blvd.
Magnolia, TX 77354
Or email to: firstname.lastname@example.org
The City of Magnolia is an EOE employer. Reasonable accommodations will be made for persons with disabilities.
Salary: $14.99 - $19.42
. The application can be found at www.texascitytx.gov
Under direct supervision of Municipal Court Administrator; maintains all court records, assists the Judge and Prosecutor, assists customers on the telephone and in person at the cashier’s window, requires a specialized knowledge of court operations, policies, and procedures, and does related work as required.
Work involves judicial and financial record keeping, requiring the exercise of judgment within established departmental guidelines and policies.
Work includes completing court processes.
Work involves responsibility for receiving payment for a variety of transactions requiring knowledge of legal codes, payment and charge codes, regulations, and department and city policies.
Work is performed independently within established policies and procedures and is reviewed by internal checks and audits, and through conferences and reports.
1. Assist in achieving court objectives.
2. Participate in all phases of the Court’s clerical, legal, and cashiering activities as required.
3. Considerable knowledge of office standards and procedures and how to apply said procedures and standards.
4. Assist with coordinating the Court’s docket and ensure that the necessary processes and paperwork of the Court are issued, signed, and approved.
5. Maintain a professional working relationship with employees in the office, the general public, appointed and elected officials and city management.
6. Type and mail standard correspondence letters as needed.
7. Attend assigned Court sessions.
8. Assist with records management; including the filing, scanning, and maintenance of court records.
9. Keep the Municipal Court Administrator informed of all problems and important issues.
10. Perform related work as required.
11. Considerable knowledge of modern office practices, procedures, and equipment.
12. Make mathematical computations and tabulations rapidly and accurately.
13. Understand and carry out oral and written instruction.
14. Practice good organizational skills.
15. Train new employees.
16. Utilize popular forms of word processing software as well as basic computer literacy and keyboarding skills.
17. Work with little or no direct supervision.
1. Must be a US Citizen.
2. Must have no criminal history.
3. Must have a good credit history.
4. High school diploma or GED.
5. Three years general business and clerical experience.
6. Knowledge of court operations, policies and procedures preferred.
8. Work independently.
9. Good organizational skills.
10. Type 40 wpm.
11. Ten key by touch.
12. Use a computer with proficiency.
13. Knowledge of general bookkeeping procedures.
14. Minimum of five (5) years Municipal or County Court experience preferred.
15. Must be fluent in office software (INCODE) and computer hardware.
1. Must be able to lift and carry up to 30 pounds of records in boxes.
2. Must be able to sit and/or stand for long periods of time.
NOTE: The above statements are intended to describe the general nature and level of work being performed by the person assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, skills, and physical demands required of personnel classified.