Salary: $38,147.20 - $46,716.80 Annually
To Apply or for more information go to City of Coppell Jobs
The Deputy Court Clerk is an officer of the City of Coppell Municipal Court, responsible for the administration and fiscal aspects related to the entry and disposition of all matters before the City of Coppell Municipal Court. This position requires frequent contact with the public. This employee will process all funds and will respond to most inquiries from the general public related to matters to the Municipal Court system. The Deputy Court Clerk will have direct contact with defendants in noncontested cases and will prepare all paperwork related to trial administration. Regular attendance is essential to meet the needs of the public.
ESSENTIAL JOB FUNCTIONS:
- Prepare and process required legal and financial paperwork, file materials, and correspondence related to case intake and disposition.
- Arrange court dates and coordinate the scheduling and rescheduling of cases.
- Prepare court dockets; distribute copies of relevant documents to all involved parties.
- Perform extensive data entry such as entering tickets/sworn complaints, importing citations, scanning documents to case files.
- Monitor case progress in regard to deadlines set.
- Process all correspondence directed to the Court, greet visitors, assist defendants, and answer/screen all telephone calls.
- Post daily payments, balance cash drawer, and prepare daily bank deposits.
- Prepare and process all paperwork pertaining to the issuance of a capias or capias pro fine warrants.
- Perform periodic duties related to contested and non-contested case docket, includes complaint preparation and tasks related to empanelling jurors.
- Work within City's policies and procedures, including the City's positive commitment to diversity.
- Perform all other duties as assigned or requested.
CITY OF COPPELL CORE COMPETENCIES:
Knowledge and ability to correctly apply professional/specialized expertise; skillfully manage information; properly use tools, equipment and technology; effectively allocate resources; proactively identify and resolve issues; consistently make sound decisions; correctly execute policy processes and procedures; strictly adhere to/enforce safety polices; consistently produce quality results; proactively plan and organize; consistently provide exceptional customer service.
Motivation of Self & Others: We demonstrate a core desire to serve the Public and the Organization through our commitment, passion, initiative and drive.
Leadership of Self & Others: We motivate, inspire and influence others to strive towards excellence by being participatory, positive, accountable, team focused, influential in goal achievement, and empowering.
Service –Oriented: We behave in a friendly and professional manner centering on a desire to address the needs of internal and external customers while respecting their rights and dignity by being people-oriented, helpful, understanding and compassionate.
Trustworthy: We earn the confidence of others by demonstrating both the character and the competence to fulfill our obligations with both integrity and honesty along with ethical, credible behavior.
Relational: We establish trust, cooperation, mutual respect and support with an objective to improve relationships by valuing diversity and being diplomatic/tactful, cooperative, empathetic, broadminded, flexible, respectful and compassionate/caring.
Communication: We exchange information and ideas in a manner which results in mutually supported decisions for the greater good by sharing thoughts & feelings, and through persuasiveness, assertiveness, empathic listening, conflict resolution and deliberating/debating.
Emotional Maturity: We demonstrate the ability to manage and monitor our emotions and to assess the emotional state of others by understanding stress management, balance and consistency.
Development of Self & Others: We are committed to improving the knowledge, skills, personal qualifications and performance of ourselves and others through coaching, counseling/discipline, delegation and self-development.
Organizational Awareness: We are aware of the Organization's structure and culture for how we do business by understanding organizational structure, departmental impact on organization, interdepartmental relations, organizational culture, organizational development and leadership style.
Global Awareness: We stay informed of issues and trends that may impact the Organization by understanding intergovernmental relations, political awareness, and media/public relations.
Community Awareness: We have a sense of the community's culture and its impact on service delivery by understanding purpose of service, citizen/stakeholder expectations, demographics and branding.
Professional Insight: We thoroughly understand our particular professions and apply the principles and ethics required in the professions' service delivery by applying principles, professional ethics and by understanding futuring/profession trends, legal implications and resource planning.
Innovation: We successfully implement ideas that improve and/or add value to service delivery through creative thinking, risk taking, continuous improvement and by being quality minded and a change agent.
Critical Thinking: We actively and skillfully conceptualize, apply, analyze, synthesize, and evaluate information to reach a sound answer or conclusion by understanding issue/problem identification, analysis, consequences, and by balancing decision factors.
Visioning: We understand the future direction of the Organization and understand the efforts and processes needed to achieve it through goal setting and by following the mission/values.
This employee must posses a high school diploma or equivalent education. Two (2) years of experience dealing with the public/customer service, data entry, cash handling, and preparing deposits on a daily basis. Proven customer service skills and responsible work history are a must for this position. Two (2) years of recent Texas Municipal Court experience. Certified Court Clerk Level I (CCCI) preferred, or ability to obtain within two (2) years of hire. Additional experience, some college coursework and bilingualism are preferred.
The Deputy Court Clerk must be able to effectively handle customers of the court in an efficient and courteous manner. The individual must also be able to use a variety of common office equipment including personal computers, ten-key adding machines, telephones, fax machines, copy machines, and the ability to manually document all Municipal Court data. The employee must be able to communicate orally and in writing with members of various City departments, attorneys and the general public. This position also requires the ability to meet deadlines related to court and trial appearances and filing dates, including daily posting requirements. The ability to assess situations, remain calm and react appropriately is also necessary.
In order to successfully perform the daily tasks of this position, the employee needs to be able to: lift and carry various objects and equipment weighing up to 40 pounds for a distance up to 10 feet; exert a pull/push force up to 40 pounds; and employ various static and dynamic postures such as standing, walking, forward and overhead reaching, handling (gripping & grasping), fingering, turning, talking, hearing, near and far acuity, depth perception, peripheral and color vision, sitting, squatting, kneeling, bending, stooping, twisting, balancing, climbing ladder/stairs, and bending.
This position requires a working knowledge of Municipal Court operations, policies and procedures. This person must be familiar with legal definitions and terminology, and with the preparation and processing of court documents. Knowledge of computers and software applications as well as cash handling practices and processes are required by this position.
The Deputy Court Clerk performs the vast majority of work in an indoor work environment. Due to the function of Municipal court, customers may be difficult and hostile at times. This position provides a diverse work environment and is often busy and hectic. Some customers may be non-English speaking.