Salary: $10 - $15 per hour
Closing: Open Until Filled (Subject to Close Without Notice)
Statements are intended to describe the general nature and level of work being performed by employees assigned to this job title.
To perform a wide variety of specialized clerical duties in support of the municipal court including the initiation, processing and maintenance of legal documents, correspondence, statistics, and to provide information and assistance to the public. Also provides support to the City Secretary.
Direct supervision is provided by City Secretary. General supervision is by the Mayor.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The duties described are not intended to
- All behaviors comply with the Code of Conduct and Rules of Behavior outlined in the Brookside Village Ordinances and Employee Manual.
- Assist the public in person and by phone including retrieving information and files, and providing general information regarding scheduling of court dates, defensive driving, warrants, and granting extensions. Ability to explain possible legal options to defendant.
- Adheres to assigned work schedule as outlined in city and department attendance policies and procedures.
- Compile, type, record, file a wide variety of court records, reports and materials including citations, summons, warrants, letters, reports, and complaints.
- Sort, file, copy and distribute court documents, reports to appropriate personnel, and process paperwork required by law for cases appealed to a higher court.
- Collect, prepare, and process receipts on court payments received. Assist in counting and balancing receipts and payments. Verify account information as requested.
- Provide clerical and secretarial support to assist the Mayor, City Council and other support staff in the completion of their duties and responsibilities.
- Prepare and maintain a variety of files and filing systems. Prepare, maintain and update various records. Verify information as requested.
- Screen and direct calls and visitors as appropriate.
- Enter data into the computer system. Backup computer disks as assigned.
OTHER DUTIES AND RESPONSIBILITIES
- May participate in a variety of activities involving travel between various City facilities and to other related external business and government agencies which may include collecting distributing mail, delivering money for deposits and picking up materials and supplies.
- Proof citations with the complaint for accuracy, sign and affix court seal on complaints.
- Maintain a records filing system.
- Support the Police Department.
- Support the City secretary.
- Support the City officials.
- Perform other duties as assigned.
MINIMUM JOB REQUIREMENTS
· High School Diploma or GED.
· Two years of progressively responsible secretarial and clerical experience. Type 45 wpm.
LICENSES and CERTIFICATES
· Must possess a valid Class C Texas driver’s license.
· Required to obtain TMCEC Level 1 certification within first year of hire.
· An employee’s performance will be evaluated based on five competencies: (1) job knowledge; (2) teamwork; (3) customer service; (4) flexibility; (5) work ethic.
KNOWLEDGE, SKILLS, AND ABILITIES
· Proper public contact and telephone etiquette.
· Modern office procedures, methods and equipment including computers and associated equipment.
· English usage, spelling, grammar and punctuation.
· Bilingual in Spanish is preferred.
· Business letter writing and report preparation.
· Principles and procedures of record keeping.
· Typing various reports and correspondence.
· Operating various types of office equipment including typewriters, computers, facsimile machines, and photocopiers.
· Operate computer Microsoft Office Work and Excel.
· Must be competent in the police operating system.
· Processing court documents accurately and efficiently.
· Tactfully respond to requests and inquiries from the general public.
· Simultaneously perform a variety of clerical and secretarial functions.
· Establish and maintain cooperative working relationships with those contacted in the course of work.
· Flexibly adapt to a variety of work situations and interruptions
· Organize work for appropriate and timely completion.
· Compose, prepare and review a variety of correspondence and reports.
· Type at a speed necessary for successful job performance.
· Work independently in the absence of supervision.
· Communicate clearly and concisely, both orally and in writing.
· Pass a random drug test.
PHYSICAL REQUIREMENTS/WORK ENVIRONMENT
Maintain effective audio-visual discrimination and perception needed for:
· Making observations.
· Reading and writing.
· Communicating with others.
· Operating assigned equipment.
· Maintain physical condition appropriate to the performance of assigned duties and responsibilities which may include the following:
o Occasionally bending, stooping, twisting, squatting, reaching above the shoulders, and sitting for extended periods of time.
o Lifting and carrying objects weighing up to 25 pounds.
The job description is:
- Intended to describe the general nature and level of work being performed by employees assigned to this job title. It is not intended to be construed as an exhaustive list of all responsibilities, duties, skill, and behaviors of employees in this job.
- Not an employment agreement or contract. The City of Brookside Village has the exclusive right to alter this job description at any time without notice.
- Intended to describe the essential functions of the position that a qualified individual must be able to perform, either with or without reasonable accommodation.
The City of Brookside Village is an Equal Opportunity Employer. In compliance with the American with Disabilities Act, the City of Brookside Village will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.