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Court Clerk / Deputy City Secretary - City of Johnson City

May 08, 2020 8:57 AM | Anonymous member (Administrator)

Closing: June 5, 2020 (Subject to Close Without Notice)

CITY OF JOHNSON CITY JOB DESCRIPTION

COURT CLERK / DEPUTY CITY SECRETARY

SUMMARY

This is an administrative position. The court clerk/deputy city secretary is responsible for performing various tasks in support of the activities and operations of the City and City Council, and of the municipal court. This position requires a working knowledge of local and state laws relating to city government, and of municipal operations, policies and procedures.

ESSENTIAL DUTIES

Court Clerk

  1. Assemble and process court cases; set court dates; prepare court dockets; prepare and send notices and other court correspondence.
  2. Interact with attorneys, pro se defendants, witnesses, and police officers.
  3. Issue summons and subpoenas for defendants and witnesses.
  4. Process complaints, judgments,
  5. Accept payments of bonds and fines; reconcile cash drawer daily.
  6. Input and retrieve various data using a computer and Incode court software.
  7. Prepare and submit required state reports.
  8. Maintain files; process court mail.
  9. Provide court information to the public in person and by telephone.
  10. Perform other related court duties as assigned.
Deputy City Secretary (duties performed under the direction of the City Secretary)
  1. Compile agenda items for city council meetings; prepare and distribute agenda packets; post notice of council meetings.
  2. Attend meetings, take and prepare minutes.
  3. Serve as general accountant of the City and keep regular accounts of city receipts and disbursements by performing bookkeeping and accounting tasks and maintaining fiscal records and accounts; secondary co-signor of checks in absence of Chief Administrative Officer/city secretary.
  4. Prepare and publish legal and public notices.
  5. Serve as the election coordinator in the administration and conduct of municipal elections.
  6. Perform as the city’s public information officer; coordinate responses to open records requests.
  7. Provide information regarding city ordinances and regulations to the public.
  8. Maintain official city documents and records and computerized backup systems in accordance with the city’s records retention policy.
  9. Oversee codification and publication of city ordinances.
  10. Perform other duties as assigned.

QUALIFICATIONS REQUIREMENTS

  1. Education; Experience

  • Bachelor’s Degree.
  • 2 years experience in municipal administration as city secretary or similar position.
  • 2 years experience in municipal court operations as court clerk.
  • Proficiency in computer skills and software programs: Microsoft Word, Excel, and Outlook and quickbooks.
  • Experience with Incode court software preferred
   2. Knowledge/Skills/Ability
  • Demonstrated knowledge of municipal laws, regulations, ordinances, etc.
  • Demonstrated knowledge of court procedures and requirements.
  • Considerable knowledge of general office procedures.
  • Verbal fluency, good grammatical and numerical skills.
  • Ability to understand governmental accounting standards and accounting standards.
  • Ability to exercise good judgment, tact, and diplomacy with the public.

   3) Certifications; License

  • Texas Municipal Clerks Certification preferred.
  • Texas Municipal Court Level I Certification preferred.
  • Notary certification preferred.
  • Texas Driver’s License (Class C).

4) Working Conditions

  • Ability to lift twenty-five (25) lbs.
  • Ability to alternatively sit and stand eight to ten (8-10) hours per day.
  • Noise level in the work environment is usually moderate.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Disclaimer: This job description is subject to modification by the City Council at any time. This document is not a contract for employment. Nothing herein shall be construed as modifying the at-will employment policy of the City.



Training

CONTACT US

texascourtclerks@yahoo.com

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