Closing: Open Until Filled (Subject to Close Without Notice)
SUPERVISOR – CITY SECRETARY
FLSA STATUS - Non-Exempt
Job descriptions are intended to present a descriptive list of the range of duties performed by employees in the job and are not intended to reflect all duties performed within the job.
Performs a wide variety of clerical duties in support of the Municipal Court including the initiation, processing, and maintenance of legal documents, correspondence and statistics; coordination of the docket with the City Secreary, Municipal Judge, City Attorney and other Attorney’s; maintain and monitor all payment plans and community service workers; provides information and assistance to the public; receives and posts payments for fines and bonds; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the Municipal Court Judge and direct supervision from the City Secretary. Exercises no supervision. Has frequent contact with members of the legal profession and the general public.
ESSENTIAL FUNCTION STATEMENTS – Essential duties may include, but are not limited to, the following:
1. Prepares court dockets for citations issued by the Police Department; processes necessary documentation for each case; files dockets according to status; calls insurance companies to verify auto coverage for dismissal of ‘no insurance’ citations; assists customers in person and on the telephone.
2. Coordinates court activities with the City Secretary, Municipal Court Judge and Attorneys as required; provides information to individuals concerning their citations including payment options and community service; provides information to individuals over the phone and in person concerning ways to resolve a citation such as driver safety courses, deferred disposition requirements, and/or the appeal process.
3. Notifies defendants and jurors of mandatory court appearances and the penalties for failure to show in court; informs the defendants of Municipal Court procedures.
4. Provides all case documents, including bonds and transcripts of the court proceedings, to the County Court or Justice of the Peace upon appeal of a case; processes capiases and arrest warrants for the Municipal Court Judge.
5. Receives and posts payments for fines and bonds; accepts appearance bonds; transmits fines accepted to the Municipal Judge for case disposition.
6. Prepares all warrants and subpoenas, as needed.
7. Maintains accurate records for the court which include dockets, minutes of court proceedings, fee book, receipt books, and a file of prior violators; transfers all closed case dockets to storage boxes and labels with appropriate destruction date.
8. Performs some duties of the Clerk/Receptionist as needed.
9. Performs related duties and responsibilities as required.
INCODE system softwarae. Modern principles and practices of Municipal Court operations. Methods and techniques of providing efficient court clerk services. Modern office procedures, methods and equipment. Basic municipal government practices and operations. Pertinent Federal, State and Local laws, codes and regulations. English usage, spelling, grammar and punctuation. Principles of business letter writing and report preparation. Principles and practices of mathematics. Customer service and conflict resolution techniques.
Possesses strong analytical, organizational and computer skills. Able to type 45 words per minute and able to operate assigned office equipment. Presents good interpersonal and communication skills. Self-motivated and capable of functioning effectively in an independent situation. Able to cope with stressful situations. Inclined to accuracy, efficiency and courtesy toward the public.
Additional Court Incentive Pay
[all values shown are annually/ these are paid out in 26 pay periods unless specified differently]
v Municipal Court Clerk Certification: Level One $780.00 / Level Two $1040.04 / Level Three $1299.96>>Must attend all necessary seminars and pass testing for each level. Any employee in the Administration or Court area may apply for this certification.
v Education Incentives: Associates Degree $300.00 / Bachelors Degree $600.00 / Masters Degree $900.00
Medical and Life Insurance
The Town of Hollywood Park provides group hospitalization and medical insurance coverage, which includes dental and vision as well as life insurance and accidental death and dismemberment insurance for regular full-time employees. Premiums for employees are paid for by the City. An eligible employee may add medical/hospitalization coverage for his or her spouse and dependents at the employee's expense. Effective Date of Coverage - New Employee. An employee must satisfy a 30-day waiting period before he/she is eligible for coverage.
The City is a member of the Texas Municipal Retirement System (TMRS). Membership in the retirement system is mandatory for all regular full-time employees (defined by TMRS as an employee who works in excess of 1,000 hours per year). Both employee and the City contribute to the employee's retirement account at a rate of 1&1/2 to 1 . Employees who leave City employment prior to retirement will, after filing a request with TMRS, be refunded their portion of the retirement account plus interest earned on their portion. Town of Hollywood Park employees are vested in the TMRS system after 5 years of service. Retirement benefits are determined by a formula that involves age at the time of retirement and the amount deposited in the employee's account. Each new employee receives a brochure about the City's specific retirement coverage and options under TMRS at the time of employment.
All regular full-time employees are provided a bi-weekly increment of $4.62 per pay period for each year of continuous employment completed, in addition to his/her regular salary. This amount equals to $120.00 per year of service. The longevity pay benefit will begin the first of the month following the first anniversary date of full time (6-18-13) employment. In computing actual continuous service, time spent on authorized leaves of absence without pay will not be included.
All regular, full-time employees of the City are entitled to take accrued vacation earned after completion of their 6 (six) month probationary period. Vacation is accrued on a bi weekly basis. Employees can be paid in lieu of taking vacation leave if at annual anniversary date there is any additional vacation leave not taken over the capped amount. Sick Leave cannot be used for vacation purposes when vacation leave is exhausted. (12/17/91) Vacation leave will accumulate but not be granted during probationary period. Temporary and part-time employees do not earn vacation leave.
Regular full-time employees are entitled to paid sick leave benefits from the employee's date of employment. Sick leave accrues at a rate of eight (8) hours per month (3.69 hours bi-weekly) for regular employees, twelve (12) hours per month (5.54 hours bi-weekly) for Firefighters, and 10 hours per month (4.62 hours bi-weekly) for Police.
Personal Business Leave
Each full time employee will earn two (2) days of personal business leave annually at the beginning of each fiscal year. Such leave is limited to a total accumulation of two days and can be taken in conjunction with vacation leave.(9/24/14) Personal leave must be requested at least one (1) day in advance and is subject to supervisor approval. (06/17/03)