Closes: October 31, 2020
Salary Range: $43,797 - $54,848
$44,596 - $56,493 (Effective October 1st)
- Citizenship: Must be a United States Citizen by birth or naturalization.
- Education: High school diploma or General Equivalency Diploma
- Certification: Certified Court Clerk Level 1
- Driving: Valid Texas Driver's License and a good driving record
MUST BE ABLE TO PERFORM ESSENTIAL AND NON-ESSENTIAL JOB DUTIES WITH OR WITHOUT A REASONABLE ACCOMODATION.
Applications packets are available:
- Online: www.saginawtx.org
- In Person: City of Saginaw, City Hall, 333 West McLeroy Blvd. Saginaw, TX 76179
Work is performed under the general supervision of the Finance Director and the City Manager. Directs the day-to-day operation of the municipal court to achieve maximum productivity as well as performing a full range of secretarial and court administrative functions of average difficulty, and performs related work as required.
Essential Job Functions:
Plans, directs, and controls the operation of the Municipal Court including delivery of a consistently high level of quality customer service; administration; effectively use all court resources; teamwork and coordination of activities with other City departments and outside agencies; assistance to complaints; defendants; and attorneys. Monitors all municipal court posted transactions such as payments, judgments, scheduling and adjustments on a daily basis for accuracy. Reconciles the daily court postings. Coordinates monthly court appearance bonds, cash bonds, prosecutor, and attorney dockets. Maintain attorney docket folders for current and future docket dates. Enters citations and case information into the court database and prepares case files. Oversees and prepares correct documentation during monthly court docket hearings. Processes and forwards all appeal bonds to the Tarrant County Court of Appeals. Set up all bench trials and property hearing and make sure notifications are sent out to the police officers, defendants, witnesses, attorneys and bailiff. Handles all aspects of jury trials such as summoning jurors, coordinating time and location, subpoena officer's and witnesses, setup and prepares all related paperwork. Reconciles the monthly court credit card payments received with Traffic Payment to verify accuracy of funds. Monitors and evaluates department in the following areas; work flow review, best practices and procedures. Makes recommendations and modifications for the enhancement of the Court. Answers inquiries from the general public regarding judicial procedures, court appearances, trial and hearing dates, outstanding warrants, summonses, subpoenas, and payment of fines. Process warrants. Administer all special hearings for EPO's, dogs, property, code violations, junk vehicles and citizen's complaints. Provided secretarial and administrative support to the front office such as . answering telephones, assisting visitors, providing direction/information, and resolving sensitive situation and general public and defendants regarding cases. Communicates as needed with judges, lawyers, police officers, code enforcement and city prosecutor to coordinate the functions of the court. Amends court documents as necessary based on Judge's instruction, and endorses court documents with pertinent information. Responsible for understanding State Law and how it applies to Municipal Court jurisdiction. Processes attorney representation letters for charges filed at the Municipal Court. Monitors cash bond and surety bond activity and processes bond forfeitures and prepares related correspondence. Prepares monthly court reports for the City Secretary, Texas Department of Safety, Collection Agency and the Office of Court Administration. Maintains and updates forms, documents, manuals, records and reports. Municipal court records custodian for any request concerning public access to municipal court.
Other Job Functions:
Answers telephone and transfers calls. Oversees money received from Police Department. Handles municipal court returned checks. Collects water payments as needed. Answers and refers inquiries and complaints from the public. Uses typewriter, calculator, copier, computer, cash register, fax machine, time stamp, and postage meter. Assists in balancing cash drawer at the end of each day. Purchases office supplies, court forms, docket folders, and court receipts. Process court receipts. Collects fines, fees, bonds, and miscellaneous cash receipts. Completes time sheet for municipal court staff. Strives to develop an increasing knowledge of City ordinances, rules, regulations and codes. Position requires long periods of sitting and frequent getting up and down out of chair. Must be able to lift heavy copy paper boxes and forms as well as heavy storage boxes weighing up to 55 pounds. Coordinates with Municipal Court Judge concerning all court matters and functions. Assist with recommendation of hiring for court personnel.
Required Education, Degrees, Certificates, and/or License:
High School Diploma or General Equivalency Diploma. Must possess Municipal Court Clerk Level Certification from the TMCEC Municipal Court Clerk Certification Program, and must maintain certification. General knowledge of municipal court procedures. Must be willing to continue education by attending job-related workshops and seminars. Valid Texas Driver's License. Notary Public or must obtain within three months of appointment to position.
Experience, Training, Knowledge, and Skills:
Must type 35-40 wpm and use the ten key by touch and data entry experience. Requires previous experience and proficiency in Microsoft Office Products. Required excellent organization and multitasking skills.
Must be able to speak and deal tactfully and effectively with the general public. Must be able to communicate and understand written and oral instructions. Must have good telephone etiquette. Must be able to plan, organize, and coordinate the day to day operations.