Posted: May 13, 2021 – Open Until Filled
Complete application at https://www.townofsunnyvale.org/Jobs.aspx
Please contact our Human Resources Coordinator LaTashia Miller @ 972/203-4159 or Latashia.Miller@townofsunnyvale.org if you have any questions.
Under general direction, the Court Clerk is responsible for maintaining all court records, assisting administrative personnel, provide customer service, and perform supportive tasks for all court proceedings.
ESSENTIAL FUNCTIONS -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and duties performed by incumbents of this class. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours. Factors such as regular attendance at the job are not routinely listed in job descriptions, but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following:
- Prepares, processes, and manages all documents, citations, violation documents, and files for court proceedings and other legal proceedings within the town.
- Gathers all violator information, prepares files, and imports all information submitted by officers or deputies involved in citations and violations.
- Meets, engages, and assists various walk ins and individual who come in to resolve various citations; prepares documents for driver’s safety course, deferred disposition, payment plans, and other details of violation actions.
- Performs general office administrative tasks including answering phone calls, returning phone calls, responding to inquiries regarding violations, processes mail, manages faxes, monitors online payments and respond to emails.
- Drafts, prepares, and presents monthly reports required to submit to DPS, the collection agency, the finance department, and the Office of Court Administration.
- Communicates with defendants involved in court proceedings; assists in efforts to keep defendants from defaulting on agreements and court actions; answers questions and facilitates defendant understanding and success.
- Conducts, attends, and assists with court hearings numerous times per month for those wishing to contest citations; issues warrants for individuals who failed to appear and provides follow up communications.
- Compiles information, prepares documents, drafts subpoenas and trial letters, and creates a jury pool for court and violation hearings.
- Advises and provides general counsel to defendants regarding potential consequences and general proceedings for violation and citation hearings.
- Prepares statistical monthly reports to submit to the Court Administrator – such as number of warrants issued per month, and number of cases closed per month.
- Communicates with the prosecuting attorney and the presiding judge for clarifications on changes of the law pursuant to the current legislative update, scheduling court dockets, and relaying attorney information.
- Processes daily online payments for defensive driving and deferred requests.
- Performs related duties as required or assigned.
MINIMUM QUALIFICATIONS Education, Training, and Experience Guidelines High School Diploma/GED PLUS two (2) years’ experience working in a court or municipal setting; OR an equivalent combination of education, training, and experience. Knowledge of: • Court proceedings, documents, files, and systems. • Violations, citations, and other documents submitted by town law enforcement. • Typing, emailing, answering phones, and general office tasks and duties. • Justice System and clerking • Customer service practices and methods. • Computer and software application Skill in: • Processing, handling, filing, and managing violation documents in a court setting. • Criminal procedures and regulations. • Providing customer service and interacting with staff. • Operating a computer including standard software. • Establishing and maintaining effective working relationships. • Communicating effectively both verbally and in writing.
LICENSE AND CERTIFICATION REQUIREMENTS A valid Driver’s License is required. Attend the New Clerk Seminar PHYSICAL DEMANDS AND WORKING ENVIRONMENT