Municipal Court of Record Clerk - San Antonio Municipal Court

August 30, 2021 8:21 AM | Anonymous member (Administrator)

Closing Date:  9/8/2021

For more information regarding the position, visit the City of San Antonio’s employment website at the following link for a complete job description and to submit your application:

www.sanantonio.gov/careers

JOB SUMMARY:

Under general direction is responsible for providing lead support, guidance, and informal training to a group of employees, in an assigned section, who perform a variety of clerical and/or technical duties in support of Municipal Courts. Working conditions are primarily inside an office environment. Exercises functional supervision over assigned staff.

 

ESSENTIAL JOB FUNCTIONS:

  • Acts as a lead in the direction and guidance of work activities including assigning, monitoring, and reviewing the tasks and duties performed by employees in assigned section.
  • Trains employees on procedures, and methods used in assigned section.
  • Ensures calculations and collection of fees, fines, and court costs received are based on judicial orders, and are in compliance with state laws and City ordinances.
  • Assists in the formulation of policies and procedures for the assigned department; ensures compliance with current City and department rules and regulations.
  • Monitors, reviews, and ensures administrative dismissals for customers are based on orders issued by the Presiding Judge.
  • Performs general administrative support functions.
  • Responds to inquiries from the general public, attorneys, police, and other agencies.
  • Researches, compiles and analyzes data for special projects and various reports; prepares reports outlining progress of projects; documents, problems and issues.
  • May participate in the preparation of the division budget; assists with monitoring and reviewing expenditures; provides information to appropriate department staff.
  • May oversee the proper discarding of archived files for the Municipal Courts.
  • May organize and maintain filing systems; maintain records related to specific areas of assignment.
  • May respond to and resolve difficult and sensitive citizen inquires and complaints.
  • Reviews National Crime Information Center, Texas Crime Information Center, Texas Department of Public Safety (NCIC/TCIC/DPS) databases for criminal histories, warrant records and driving records.
  • Updates NCIC/TCIC databases with warrant records and conviction records reported to DPS.
  • Performs related duties and fulfills responsibilities as required.

 

JOB REQUIREMENTS:

  • Two (2) years of college from an accredited college or university.
  • Two (2) years of general office or administrative experience to include one (1) year of lead work experience.
  • Applicants for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following will result in being disqualified for this position: Felony Convictions, Felony Deferred Adjudication, Class A & B Misdemeanor Deferred Adjudication, Class B Misdemeanor Convictions, an Open Arrest for Any Criminal Offense (Felony or Misdemeanor), and Family Violence Convictions.
  • This position requires a valid Class "C" Texas Driver's License OR valid driver's license from another state with the ability to obtain a valid Class "C" Texas Driver's License within 30 days of becoming a Texas resident.  Use of your own personal vehicle may at time be required and proof of Liability Insurance will be required.
  • Valid Texas Crime Information Center and National Crime Information Center (TCIC/NCIC) Certification within one (1) year of employment and re-certified yearly.
  • Must maintain Texas Law Enforcement Telecommunications System Access (TLETS) eligibility for continued employment in position (TLETS provides access to TCIC and NCIC).
  • Must obtain the Municipal Court Clerk Certification, Level II, within eighteen (18) months of date of hire.
  • Any applicant selected for this position must have a background check completed with results satisfactory to the City of San Antonio and successfully complete the City of San Antonio's Cash-Handling Certification Training.

PREFERRED QUALIFICATIONS:

  • Certified Court Clerk II.
  • Supervisory experience.
  • Bilingual in English and Spanish.
  • Cash handling experience.
  • Experience with Microsoft Word and Excel.
  • Strong customer service experience.




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