Court Administrator - City of The Colony

October 28, 2021 10:58 AM | Anonymous member (Administrator)

Apply Online at City of the Colony Jobs

Starting Salary - $72,933/yr + M/D/V/ benefits

JOB SUMMARY

Under the supervision of the Director of Government Relations, the Municipal Court Administrator provides administrative direction, planning, budgeting, and overall management of the Municipal Court. Responsibilities include providing professional expertise in managing all aspects of the Municipal Court. As leader of the Municipal Court, the Court Administrator has primary responsibility for emphasizing importance of customer service in the Department, monitoring customer service to ensure quality service delivery, and providing a high level of service in personal interaction with customers, employees, and City Council.

ESSENTIAL DUTIES AND RESPONSIBILITIES 

  1. Administers, plans, and oversees all Municipal Court programs and services, including the filing and processing of all Class C Misdemeanors. 
  2. Coordinates and evaluates the functions and duties of staff and leads them in planning, establishing and achieving the goals of the Department and the City to include providing excellent customer service. 
  3. Assists in the development and implementation of process and state laws related to the Municipal Court. Stays abreast of all legislative changes and any new laws that are passed that affect Municipal Courts. 
  4. Plans and administers Department’s annual operating budget and capital improvement program. Ensures proper purchasing procedures are followed in Department, while overseeing accounting of revenues and expenditures to justify budget requests. 
  5. Researches and provides/presents information to City Manager, City Council, and employees as necessary. Ability to handle confidential documents and issues appropriately. 
  6. Communicates effectively and courteously with customers, City Council members, media, and staff in person, in writing, via email and the Internet, and by phone. 
  7. Maintain all Magistrate Records to include, but not limited to Emergency Protection Orders. 
  8. Log/Maintain all Search Warrants/Blood Draw Warrants records. 
  9. Submit Assault-FV records to Texas Department of Public Safety; maintain through deferred disposition, if necessary 
  10. Report all convictions to Texas Department of Public Safety 
  11. Responds to and resolves customer complaints in a timely, effective, and professional manner. 
  12. Establishes and plans for future needs and goals for the Department and provided needed training and direction to accomplish them. This includes ensuring that each court employee attends a Court Clerks/Judges training program once a year that is offered by the Texas Municipal Courts Education Center. 
  13. Recommends policy changes to City Manager and Council as necessary for all areas of responsibility. 
  14. Responsibilities include interviewing, hiring, and training employees; disciplining employees; while addressessing complaints and resolving problems. 
  15. Completes monthly State reporting to various agencies. 
  16. Manages court software, to include electronic ticket writers, Virtual Court, online financial transactions. 
  17. Creates/maintains criminal and civil dockets. 
  18. Maintains a yearly court calendar to include Amnesty Programs throughout the year. 
  19. Sits and works at computer for extended periods of time. Also, requires ability to walk and stand for extended periods of time. 
  20. Files and ability to lift boxes weighing up to 30 pounds. 
  21. May be required to perform other duties as assigned. 
KNOWLEDGE, SKILLS, AND ABILITIES 

Knowledge of Texas State/Traffic Laws and the Municipal Court process and procedures. Assumes management responsibilities for all services and activities of the Municipal Court including court personnel, developing policies, allocating workload, administering of the receipting, depositing, and accounting of moneys for fines, and forfeitures. Processes all Class C Warrants of arrest, summons, and subpoenas. Will direct, manage, supervise, and coordinate the programs and activities of the Municipal Court. Basic computer skills and working knowledge of Microsoft Office products.

EDUCATION, EXPERIENCE AND CERTIFICATION 

High School Diploma or GED. Five years supervisory experience with at least 3 years experience in Municipal Court administration. Level 2 certification for Texas Municipal Court Clerk preferred. 



Texas Court Clerks Association

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