Municipal Court Administrator - City of Angleton

January 11, 2022 11:00 AM | Anonymous member (Administrator)

Department: Municipal Court

Reports To: City Manager

Location: City Hall

FLSA Status: Exempt

Pay Classification: C41

Interested parties may apply at https://angletontx.applicantstack.com/x/openings


SUMMARY

Organizes, coordinates, directs, and plans for the activities of the Municipal Court and Warrant Services including docketing, processing of moving and non-moving traffic citations, cashiering, warrants issued and served, record keeping and reporting. Coordinates court programs with Municipal Judge(s) and Prosecutors; explains, interprets, and implements new laws relating to the operation of the Municipal Court. Ensures accurate, timely notification, collection and recording of amounts due to the City in accordance with law and regulations. Develops and recommends policies for Municipal Court and Warrant Services to ensure legal compliance, sound practices, and internal controls for a non-record Municipal Court.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The statements below are intended to describe the general nature and level of work being performed by individual(s) assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified in this position. The position description is subject to change by the city as the needs of the city and requirements of the position change.

  • Manages personnel in providing quality services, incorporating the City’s core values.
  • Manages staff and general office activities including interviewing, selection, training, evaluating, disciplining, developing, counseling, and terminating of staff.
  • Provides staff the resources, equipment, tools, and knowledge necessary to perform and improve services; guides employee work efforts in being successful, creative, and resourceful within their decision-making responsibilities.
  • Provides leadership and direction in the development of long and short-range plans consistent with City goals and objectives. Defines goals and objectives within areas of responsibility and facilitates the implement of such.
  • Develop budgets necessary to maintain program functions at lowest possible costs; assures that assigned areas of responsibility are performed within budget; performs cost and internal control activities; monitors revenues and expenditures in assigned area to assure sound fiscal control; prepares annual budget requests, assure effective and efficient use of budgeted funds, personnel, materials, facilities, and time.
  • Coordinates the work of subordinates; interprets and delegates responsibility for effective approved objectives, policies, and programs.
  • Gather, interpret, and prepare data for studies, reports, and recommendations; prepare narrative and statistical reports; make presentations to management and/or City Council, as necessary.
  • Communicates effectively in person, by phone, and in writing. Maintains clear lines of communication with management, other departments, and staff.
  • Ensure personnel are knowledgeable about City policies and procedures as well as state and local laws, regulations, and requirements.
  • Manages the process of receipting, depositing, and accounting for monies for fines, forfeitures, and other court receipts.
  • Coordinates court matters with the judges, defendants, defense counsel, City prosecutor, police and other departments and agencies.
  • Manages criminal proceeding and docketing, oversees processing deferrals, judgments, probations, pre-sentence matters, failure to appears, warrant, and other related processing.
  • Develop, implement, and administer policy and procedures for effective court and warrant function to ensure compliance with state and local law, regulations, and requirements.
  • Respond to the most difficult complaints and requests, including from other city departments, officials, citizens, and attorneys in a courteous, professional, knowledgeable, and effective manner.
  • Research, explain, interpret, and implement new laws.
  • Respond to request from Municipal Judge, Prosecutor, Police Department and others for assistance and information.
  • Identify needs for new computer programs and technology to comply with new laws and/or to expedite workflow and improve efficiency and effectiveness of operations.
  • Manage records management function, adhering to City and state guidelines for record retention and filing for all court documents and correspondence.
  • Manage and monitor contracts.
  • Maintain good working relationship with judges, prosecutors, and other city departments.
  • Performs any other duties and responsibilities as directed by the Director of Finance/Administration.

KNOWLEDGE, SKILLS & ABILITIES

To perform in this position successfully, an individual(s) must be able to perform each essential duty and responsibility satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.

  • Thorough knowledge required of the functions and operating details of Municipal Court of Record, including the laws, rules, regulations, and policies governing court operations.
  • Knowledge of Code of Criminal Procedure, the Penal Code, traffic laws and City Ordinances, as well as other federal, state, and local legislation and regulations impacting the Municipal Court and its programs.
  • Thorough knowledge of legal terminology, documents, and forms; municipal accounting and financial reporting systems, as related to court operations.
  • Knowledge of local, state, and federal governmental structures and leadership.
  • Skill to communicate effectively and efficiently on a professional level in interpersonal situations, including making presentations; effectively perform managerial responsibilities; establish rapport and elicit cooperation from others; communicate ideas, facts, and technical information accurately, thoroughly and in a manner easily understood.
  • Skill to initiate, budget, and effectively plan work activities utilizing resources; organize and complete work assignments with minimum direction, meeting objectives and deadlines.
  • Proficiency with personal computer, including word processing, spreadsheet software applications, technical writing; aptitude for compiling and analyzing many types of data including the preparation of comprehensive and detailed reports.
  • Skills in problem solving, ability to analyze and research data, draw conclusions, and identify alternatives when needed.
  • Ability to organize data and information; ability to identify and use potential sources of data and information; ability to make independent judgments; ability to plan, organize, and monitor projects; establish and maintain effective working relationships; express thoughts and ideas, both orally and in written form, with clearness, and accuracy.
  • Ability to train subordinates in complex and routine procedures; interpret, implement, and apply laws, ordinances, rules, regulations, contracts, and policies.
  • Ability to deal with a wide variety of people, analyze situations and adopt effective courses of action.
  • Ability to serve the customer, run the business, manage resources, and develop workforce.

EDUCATION, EXPERIENCE AND TRAINING (Certification/Licensure)

The preferred way to obtain the minimum knowledge, skills, and abilities to perform the essential duties and responsibilities of this position are listed below. The City reserves the right to allow substitutions if a candidate or incumbent exceeds requirements in one area but may be deficient in another

Education and Experience

  • H.S Diploma required. Bachelor's degree in Criminal Justice, Business Administration, Public Administration, Public Management or related field from an accredited school or university preferred.
  • Municipal Court professional with minimum of seven (7) years of progressively responsible experience including three (3) years supervisory experience.
  • Additional relevant work experience resulting in acceptable proficiency levels in the above knowledge; skills and education requirements may be substituted in lieu of specific education requirements.

Certifications, Licenses and Designations

  • Level II Certified Court Clerk. Ability to attain Level III within five years of employment.
  • Texas Class C driver's license.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand, walk, sit for prolonged periods of time; talk; hear; use hands or fingers to type and write; handle or reach with arms and hands. The employee may occasionally lift and or move up to 10 lbs.

WORK ENVIRONMENT

The work environment characteristic described here are representative of those an employee encounters while performing the essential functions of this job.

Office environment, employee is required to keep their personal workspace in a reasonable and organized manor. This job is typically office based with little to no exposure to the outdoor elements. The noise level in the work environment is usually moderate but may increase on court days.




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