Deputy Court Clerk - City of Liberty Hill

July 26, 2022 1:17 PM | Anonymous member (Administrator)

Salary Range:  $19.47 - $21.91

Apply Online:  https://www.libertyhilltx.gov/Jobs.aspx?UniqueId=101&From=All&CommunityJobs=False&JobID=Deputy-Court-Clerk-54


Administrative:

  • Processes the clerical work of the municipal court
  • Takes direction from the Court Administrator pertaining to overall court policy & judicial procedures
  • Administers daily operations of the court
  • Maintains court records and ensure they are accurate, orderly, and complete
  • Coordinates the scheduling of dockets
  • Performs other duties as outlined in city ordinances
  • Various administrative duties, as assigned by the court administrator
  • Provide participants with information on court procedures while avoiding giving legal advice

Perform other job-related duties as assigned. Additional work hours may be required to complete projects during peak work periods.

EDUCATION, EXPERIENCE, CERTIFICATION, LICENSING:

  • High school diploma or the equivalent, plus at least two years clerical work experience requiring public contact; previous court experience preferred but not required.
  • Texas Municipal Court Clerk Certification, Level I, or the ability to obtain within 18 months of hire date
  • Incode experience a plus
  • Equivalent combination of education and experience may be considered
  • Bilingual a plus but not required
  • Valid Driver’s license

ADDITIONAL KNOWLEDGE, SKILL AND ABILITIES:

KNOWLEDGE IN

  • Work effectively with the Court Administrator, Judge, Mayor, Council, and those in leadership positions and staff
  • Clerical Skills
  • Establish and maintain effective working relationships with employees, city officials, the general public, and all others contacted in the course of work
  • Administers criminal proceedings and docketing
  • Processes incoming filings, citations, class C misdemeanors and complaints
  • Performs primary filing of all court papers, processes deferrals, probations, pre-sentencing matters and failures
  • Coordinates court matters with the judges, defendants, defense counsel, city prosecutor, police department, Williamson County Jail, and other levels of the criminal justice system
  • Prepares and maintains appropriate calendars; sets up court hearings
  • Receipts, deposits, and accounts for monies for fines, forfeitures, and other court receipts
  • Responds to counter, telephone and written municipal court inquires
  • Ability to learn, interpret, explain, and apply knowledge of the department’s organization, operations, programs, functions, and specialized terminology when performing assignments
  • Ability to maintain the confidentiality of private and sensitive information
  • Attends annual municipal court training, seminars, and conferences
  • Possess emotional stability, a sense of fairness, and exhibit respect towards all persons, including but not limited to argumentative and often hostile persons in court

SKILLS AND ABILITIES IN

  • Clerical skills
  • Office and personnel management
  • Work well under pressure and respond in a professional manner.
  • Establish and maintain effective working relationships with employees, city officials, the general public, and all others contacted in the course of work.
  • Accuracy: Paying attention to detail in dealing with numbers, words, documents, and ideas.
  • Be able to provide accurate and timely information to the public.
  • Active Listening: Listening to what others are saying and asking questions as appropriate.
  • Cooperation: Establishing and maintaining positive working relationships with those contacted in the course of work.
  • Critical Thinking: Using logic and analysis to identify the strengths and weaknesses of different approaches.
  • Mechanical/Technical: Safely operating diverse office equipment, including computers, copiers, fax machines, calculators, and telephones.
  • Abide by the Employee Personnel Manuals/Handbooks and subscribe to the core values of the City of Liberty Hill.
  • Communicate clearly and concisely, both orally and in writing.
  • Operate a computer, software, and other office equipment, and specifically be proficient in and utilize the Incode court software.
  • Service Orientation: Actively looking for ways to help people.
  • Sequencing: Correctly following a given rule or set of rules to arrange things or actions.
  • Interactive Presentation: Effectively presenting information to groups and responding to questions.
  • Written Expression: Communicating information and ideas in writing so others will understand.
  • Reading Comprehension: Reading and interpreting documents.
  • Organizational Strategies: Tracking multiple variables by sorting, grouping, and calendaring.

WORK ENVIRONMENT AND PHYSICAL DEMANDS

  • While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions* of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • The noise level in the work environment is usually quiet to moderate.
  • The work environment characteristics described here are representative of those an employee encounters while performing the essential functions* of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.





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