Salary Range: $19.47 - $21.91
Apply Online: https://www.libertyhilltx.gov/Jobs.aspx?UniqueId=101&From=All&CommunityJobs=False&JobID=Deputy-Court-Clerk-54
- Processes the clerical work of the municipal court
- Takes direction from the Court Administrator pertaining to overall court policy & judicial procedures
- Administers daily operations of the court
- Maintains court records and ensure they are accurate, orderly, and complete
- Coordinates the scheduling of dockets
- Performs other duties as outlined in city ordinances
- Various administrative duties, as assigned by the court administrator
- Provide participants with information on court procedures while avoiding giving legal advice
Perform other job-related duties as assigned. Additional work hours may be required to complete projects during peak work periods.
EDUCATION, EXPERIENCE, CERTIFICATION, LICENSING:
- High school diploma or the equivalent, plus at least two years clerical work experience requiring public contact; previous court experience preferred but not required.
- Texas Municipal Court Clerk Certification, Level I, or the ability to obtain within 18 months of hire date
- Incode experience a plus
- Equivalent combination of education and experience may be considered
- Bilingual a plus but not required
- Valid Driver’s license
ADDITIONAL KNOWLEDGE, SKILL AND ABILITIES:
- Work effectively with the Court Administrator, Judge, Mayor, Council, and those in leadership positions and staff
- Clerical Skills
- Establish and maintain effective working relationships with employees, city officials, the general public, and all others contacted in the course of work
- Administers criminal proceedings and docketing
- Processes incoming filings, citations, class C misdemeanors and complaints
- Performs primary filing of all court papers, processes deferrals, probations, pre-sentencing matters and failures
- Coordinates court matters with the judges, defendants, defense counsel, city prosecutor, police department, Williamson County Jail, and other levels of the criminal justice system
- Prepares and maintains appropriate calendars; sets up court hearings
- Receipts, deposits, and accounts for monies for fines, forfeitures, and other court receipts
- Responds to counter, telephone and written municipal court inquires
- Ability to learn, interpret, explain, and apply knowledge of the department’s organization, operations, programs, functions, and specialized terminology when performing assignments
- Ability to maintain the confidentiality of private and sensitive information
- Attends annual municipal court training, seminars, and conferences
- Possess emotional stability, a sense of fairness, and exhibit respect towards all persons, including but not limited to argumentative and often hostile persons in court
SKILLS AND ABILITIES IN
- Clerical skills
- Office and personnel management
- Work well under pressure and respond in a professional manner.
- Establish and maintain effective working relationships with employees, city officials, the general public, and all others contacted in the course of work.
- Accuracy: Paying attention to detail in dealing with numbers, words, documents, and ideas.
- Be able to provide accurate and timely information to the public.
- Active Listening: Listening to what others are saying and asking questions as appropriate.
- Cooperation: Establishing and maintaining positive working relationships with those contacted in the course of work.
- Critical Thinking: Using logic and analysis to identify the strengths and weaknesses of different approaches.
- Mechanical/Technical: Safely operating diverse office equipment, including computers, copiers, fax machines, calculators, and telephones.
- Abide by the Employee Personnel Manuals/Handbooks and subscribe to the core values of the City of Liberty Hill.
- Communicate clearly and concisely, both orally and in writing.
- Operate a computer, software, and other office equipment, and specifically be proficient in and utilize the Incode court software.
- Service Orientation: Actively looking for ways to help people.
- Sequencing: Correctly following a given rule or set of rules to arrange things or actions.
- Interactive Presentation: Effectively presenting information to groups and responding to questions.
- Written Expression: Communicating information and ideas in writing so others will understand.
- Reading Comprehension: Reading and interpreting documents.
- Organizational Strategies: Tracking multiple variables by sorting, grouping, and calendaring.
WORK ENVIRONMENT AND PHYSICAL DEMANDS
- While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions* of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The noise level in the work environment is usually quiet to moderate.
- The work environment characteristics described here are representative of those an employee encounters while performing the essential functions* of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.