Financial & Administrative Specialist

WORKING AT TMCEC:

Each person who works at TMCEC plays an important, different role. Together we create unique and exceptional learning opportunities for judges and court personnel throughout Texas. We are looking for ideal team players who are prepared to make a difference and want to be part of a nationally recognized, one-of-a-kind organization that values collaboration, sustainability, and efficiency. Working together and with others, TMCEC is a tightknit organization of individuals who share a personal commitment to public service and providing education to the largest segment of the Texas judicial system.

POSITION SUMMARY:

The Administrative Specialist plays an important role in the financial and business operations of TMCEC and in supporting TMCEC programs.

ROLES AND RESPONSIBILITIES:

• Performing accounting and bookkeeping services;
• Preparing financial reports and projections;
• Conducting reconciliation of seminars and hotels;
• Performing reconciliation of program income;
• Resolving disputes and billing discrepancies with vendors and hotels;
• Assisting in the planning, implementing, and managing of TMCEC’s financial activities and compliance with fiscal policies and funding sources;
• Providing administrative support for in-person training and virtual conferences;
• Serving as backup support for staff who perform clerical and office duties; and
• Performing other duties as assigned by the Executive Director.

CANDIDATE QUALIFICATIONS:

• Strong attention to detail;
• Ability to organize and manage multiple projects and deadlines with limited supervision;
• Advanced knowledge and proficiency in using Quickbooks and Microsoft Office 365 (Word, Excel, andPowerPoint);
• Excellent problem solving and communication skills;
• Strong interpersonal skills and ability to work with diverse individuals (e.g., judges, court personnel, coworkers);
• Ability to lift boxes weighing up to 20 pounds;
• Willingness to travel (in-state travel required);

PREFERRED QUALIFICATIONS:

Experience in business operations, account management, bookkeeping. Experience working closely with executive staff in an administrative capacity. An associate, bachelor’s, or master’s degree, successful completion of a certificate program, or demonstrable work experience. Experience in creating reports for visualizing data.

BACKGROUND INFORMATION:

This position is based in Austin, Texas. It is a full-time position at 40 hours a week. Employment requires passing a comprehensive background check, a valid driver’s license, car insurance (or other proof of financial responsibility), and a reliable mode of transportation. Salary is commensurate with experience. Benefits include employer paid health insurance, employer contribution to a 403(b) plan, and a generous paid leave package (including annual and sick leave). This position is eligible for the Public Service Loan Forgiveness (PSLF) Program. The PSLF program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer.

HOW TO APPLY:

Applicants who do not presently work at TMCEC may apply online HERE. Internal applicants may apply by email. Upload your resumé and a cover letter to the attention of Ryan Kellus Turner, Executive Director. The cover letter should describe your interest in the position and include a detailed explanation of how your experience meets the minimum qualifications and prepares you for the responsibilities outlined in the job description. Please, no telephone inquiries. Only candidates selected for interviews will be contacted. Candidates selected for interviews may be required to complete an additional application authorizing TMCEC to conduct a background check. Applications will be considered on a rolling basis until the position is filled.

ABOUT TMCEC:

The Texas Municipal Courts Education Center (TMCEC) was formed in 1984 by the Texas Municipal Courts Association (TMCA) to provide extensive, professional continuing education and training programs for municipal judges and court personnel. TMCEC is primarily financed by a grant from the Court of Criminal Appeals out of funds appropriated by the Legislature to the Judicial and Court Personnel Training Fund. In 2006, TMCEC was incorporated as a 501(c)(3) non-profit corporation exclusively for charitable, literary, and educational purposes of providing: (1) judicial education, technical assistance, and the necessary resource material to assist municipal judges, court support personnel, and city attorneys in obtaining and maintaining professional competence in the fair and impartial administration of criminal justice; and (2) information to the public about the Texas judicial system and laws relating to public safety and quality of life in Texas communities. Sponsoring more than 50 events and providing professional and law-related education to more than 5,000 people annually, TMCEC is one of the largest organizations of its kind in the United States of America. TMCEC offers mandatory and continuing education for municipal judges and municipal court personnel, including prosecutors, and conducts training in various locations throughout the state and online. TMCEC has an outstanding cadre of faculty members that consists of judges, attorneys, and other professionals from throughout the nation. TMCEC takes pride in the quality and content of its conferences, publications, resources, and general work product. The organization has earned the praise of judges, attorneys, policy makers, and court professionals both nationally and throughout the Lone Star State.