Salary

$18.75 - $25.93 Hourly

Location 

Municipal Bldg - 405 N. Rusk Street

Job Type

Full Time

Job Number

00014

Department

Municipal Court

Opening Date

09/04/2023

APPLY ONLINE AT CITY OF SHERMAN JOBS

JOB SUMMARY

            Under the general direction of the Director of Finance, performs a variety of technical record-keeping and clerical duties in support of the Municipal Court; process forms, orders and documentation for court cases from origin to final disposition; assist the public and explain court procedures.

ESSENTIAL DUTIES

•  Enter violations, transactions, proceedings, and other documentation relative to case management into the court's computer system. 
• Receive and process payments of fines, fees, and court costs.
• Develops court dockets and maintains court records.
• Monitors case dispositions for compliance with court orders. 
• Communicate court procedures, defendant rights, and municipal law to the public
• Responds to inquiries from the Judge and prepares paperwork pertaining to Judge’s orders
• Retrieves case files and other documentation required by prosecutors.
• Set cases for various types of hearings; prepare dockets and notify parties related to case; process continuance requests and notify parties involved. 
• Prepare daily deposit and reconcile to cash collection report.
• Maintain confidentiality and tact in dealing with the public. 
• Perform other related duties as assigned.

 

MINIMUM QUALIFICATIONS

              Knowledge of: 

• Proper business English, spelling, punctuation, arithmetic, office practices, and procedures and operation of office equipment. 
• Municipal Court functions and procedures, including knowledge of applicable recordkeeping requirements for court actions and defendant case files.
• Court and case processing procedures, including knowledge of legal forms, documents and terminology.
• City ordinances, State laws, regulations and procedures.
• Microsoft Outlook and Word applications
• Computers, online searches and services, and various software applications.

 

              Ability to:

• Communicate and deal tactfully and effectively with other employees and the public.
• Learn and accurately apply numerous laws, regulations, policies and procedures related to court activities.
• Work independently and make responsible decisions in accordance with court policies and procedures.
• Organize and prioritize work and appropriately schedule court activities.
• Complete work accurately and rapidly with intense periods of concentration and frequent interruptions.
• Effectively resolve interpersonal conflict and interact with emotionally distraught, angry or hostile individuals. 
• Establish effective working relationships with diverse populations, co-workers and other agencies.
• Operate a computer, scanner, copiers, and other office equipment.

 

             Experience and Education: Any combination equivalent to the level of experience and education that would likely provide the required knowledge and abilities                 will qualify. 

 

              Experience: 

• One year of related clerical experience in a Municipal Court or other closely related work environment.

              Education: 

• High School Diploma or GED required. 

 

              Licenses/Certifications:

• Court Clerk Level 1 Certification, or be willing to complete a 32-hour training program for new Court Clerks within two years of hire; and work toward court clerk certification.

 

ENVIRONMENTAL FACTORS

Incumbents in this position are required to work various shifts as assigned. Due to the unpredictable and critical nature of the required duties for this position,          
incumbents assigned to this position must be willing and available to work additional hours beyond their assigned shifts, sometimes with little or no notice.               Incumbents in this position must be able to remain seated and operate a computer for extended periods of time.

 

JOB DESCRIPTION VERIFICATION AUTHORIZATION

The aforementioned statements are intended to describe the general nature and level of working being performed by individuals assigned to this job.  They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel classified in this position.  This job description is subject to change as well as the needs and requirements of the job change. 

 

ADA/EEO COMPLIANCE

The City of Sherman is an Equal Opportunity Employer. In compliance with the American’s with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer. 

Formal application, rating of education and experience, oral interview, reference and criminal background checks, work history and drug screens are required.   In addition, job related tests may also be required. 

The duties listed above are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. 

The job description does not constitute an employment agreement between the City of Sherman and the employee and is subject to change by the City of Sherman as the needs of the City and requirements of the job change.