Town of Argyle: Municipal Court Clerk
Department: Municipal Court
Salary Range: $19.00-$23.86
FLSA Status: Non-Exempt
Under general supervision of the Assistant Town Administrator, the Lead Court Clerk administers ministerial duties as allowed by law and the court's judicial orders. Provides support to the judge and manages all secretarial duties of the court.
Job descriptions are intended to present a descriptive list of the range of duties performed by employees in the job and are not intended to reflect all duties performed within the job.
The Town of Argyle does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services. The Town is an equal opportunity employer.
Essential Functions: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. Essential duties and responsibilities may include, but are not limited to, the following:
- Oversees the daily operation of the Argyle Municipal Court to ensure compliance with policies, procedures, laws and regulations.
- Imports citations daily; prepares files jackets for cases; enters code enforcement citations manually and mails notices as required.
- Answers phone calls and provides information regarding tickets, court procedures, and options; answers main Town Hall line and directs incoming calls to appropriate departments.
- Reviews incoming mail and processes accordingly; reviews and responds to incoming emails; answers phones and provides information as requested.
- Processes mail to include letters of representation, motion for time served, payments, request for dismissal, expunctions, and trials; responds to emails and open record requests.
- Supervises the life cycle of records such as creation, organization, use, maintenance, and disposition of records; inspects file cabinets to ensure files are moving toward disposition.
- Reconciles cash drawer weekly; reviews cash drawer reports for accuracy and errors; prepares and maintains monthly reports for collection agencies, Texas Office of Court Administration, and others as assigned.
- Prepares court dockets; sets up and cleans the Council Chambers in advance.
- Monitors and maintains an itemized list of supplies court supplies; places orders or requests supplies through purchasing personnel as needed.
- Performs other duties as required or assigned.
Knowledge of –
- Applicable Federal, State, and local laws, codes, ordinances, and regulations.
- Record maintenance and disposition policies and procedures.
- Court processes and procedures.
- Basic legal terminology.
- Cash handling and reconciliation practices.
- Proper grammar, spelling, and punctuation.
- Customer service principles, practices, and etiquette.
- General office policies, procedures, and equipment.
Skill in –
- Maintaining accurate records and filing systems.
- Interacting tactfully and professionally with Town staff, outside agencies, and the public.
- Typing and entering data with speed and accuracy.
- Following written and verbal instructions.
- Organizing work and setting priorities to meet deadlines.
- Preparing clear and concise reports.
- Establishing and maintaining strong working relationships.
- Communicating effectively both verbally and in writing.
- Operating a computer including standard software and some specialized software.
Education and Experience:
High School Diploma or GED equivalent AND two (2) years of experience as a municipal court clerk; OR an equivalent combination of education, training, and experience.
Licenses, Certifications, and Equipment:
A valid State driver’s license may be required. Must possess a Level 1 Texas Court Clerk certification or obtain certification within one (1) year of hire.
Work is performed in a standard office environment and courthouse setting and required the use of standard office equipment such as personal computer and related software, fax machine, and copy machine.
This job description is:
1. Intended to describe the general nature and level of work being performed by any employee assigned to this job title. It is not intended to be a complete list of all job duties, responsibilities, and/or behaviors of employees in this job. It is intended to describe the essential functions of the position that a qualified individual must be able to perform, either with or without reasonable accommodation.
2. Not intended to limit or modify the right of any supervisor to assign, direct, and control the work of employees under their supervision.
3. Not an employment agreement or contract. The Town of Argyle has the exclusive right to alter this job description at any time without notice as the needs of the employer and requirements of the job change.
A criminal history, driver's license check and drug test are required for employment.
In compliance with the Americans with Disabilities Act, the Town of Argyle will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
**Regular and consistent attendance for the assigned work hours is essential.
***May occasionally be required to work on-call, weekends and evenings.