The Chief of Staff (Chief Clerk) serves as strategic advisor to the Judge and as a liaison between the Justice of the Peace and local officials, county departments, and stakeholders. The Chief Clerk works closely with the Judge to manage the activities of JP 2-2, prepare and administer budgets, and maintain fiscal records of the court. This position oversees talent acquisition, planning and establishing goals and objectives, development of schedules, priorities and standards for achieving goals, and coordinating and evaluating program activities. Additionally, the Chief Clerk recommends policies and procedures to assure conformity with legal requirements and efficient operations. 

Leadership:

·         Serves as strategic advisor to the Justice of the Peace (Judge) to shape the short- and long-term goals for the court.

·         Performs administrative support for the Judge, including but not limited to coordinating communications, scheduling meetings, and maintaining calendars.

·         Proposes new and revises exiting departmental policies and guidelines in order to promote efficient operations, including but not limited to determining key performance indicators and how to measure team success.

·         Performs difficult and specialized clerical work involving the exercise of considerable individual judgment and knowledge of appropriate laws, regulations and procedures of the department assigned.

·         Manages/coordinates the internship program(s) and community outreach.

·         Plans, coordinates and supervises the work of clerical staff engaged in a wide variety of clerical activities.

Talent Acquisition:

·         Prepares job postings and job descriptions.

·         Conducts candidate pre-screening, pre-employment interviews with supervisors, makes hiring recommendations to fill positions under direct supervision, internal new hire orientation and 90 day / annual performance evaluations.

·         Conduct New Hire On-boarding including but not limited to applications, background checks, drug screening, etc.

·         Conducts performance counseling, as needed, and recommends disciplinary action.

Communications:

·         Interprets, oversees, and provides the dissemination of specialized information to the public and/or departmental personnel regarding the policies and procedures of the department to which assigned.

·         Responds to public inquiries which may include but is not limited to media, attorneys, defendants, and citizens. Some inquiries may require problem-solving and utilizing independent judgment after conducting the appropriate research and analysis.

Research: 

·         Researching and maintaining a comprehensive knowledge and understanding of applicable laws, criminal and civil procedures, policies, and procedures to effectively communicate with staff, colleagues, elected officials, department heads, judges, attorneys, pro-se litigants, assistant district attorneys, law enforcement and other professionals to resolve problems, answer questions, and modify policy and procedures.

·         Research, collects, and generates activity and statutory reports that show performance measures.

Budget Management:

·         Reconciles bank statements and prepares spreadsheets monthly for the office account.

·         Monitors receipts and expenditures to ensure that they conform to approved budget, including reviewing and preparing the annual budget.

·         Oversees daily deposits and the monthly audit.

Other:

·         Performs all other duties as assigned

Harris County is an Equal Opportunity Employer

https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx

If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net

Requirements

Required Supporting Documents:

·         Cover Letter

·         Updated Resume

Education and Experience:

·         Associates or Bachelor's Degree from an accredited college or university.

·         Minimum four (4) years of experience in relevant positions (in the private or public sectors) with increasing responsibility.

·         Minimum two (2) years of administrative or supervisory experience. 

o    Or an equivalent combination of education and experience.

·         Experience in government or project management.

·         Significant experience managing multiple projects and deadlines.

Knowledge, Skills, and Abilities:

·         Familiarity with the justice system.

·         Knowledge of local, state, and federal laws, rules and regulations specific to the area of responsibility.

·         Knowledge of court procedures.

·         Knowledge of the principles of management and supervision.

·         Knowledge of the principles of accounting and bookkeeping.

·         Knowledge of business English, spelling, and arithmetic.

·         Knowledge of modern office practices, procedures, and equipment, including computers.

·         Exceptional communications skills -- verbal, written, interpersonal, and presentation with a keen sense of effective messaging.

·         Advanced in Microsoft Office suite (Word, Excel, PowerPoint, Share Point).

·         Excellent organizational skills and attention to detail.

·         Ability to create and maintain complex files and written documents.

Other Qualifications:

·         Can-do attitude and resourcefulness.

·         Exceptional project management skills to manage a variety of tasks simultaneously and ability to create strong, positive working relationships.

·         Holds self and others accountable for measurable, high-quality, timely, and cost-effective results.

·         Ability to handle multiple tasks in a fast-paced environment and remain calm under pressure and public scrutiny while managing stressful situations.

·         Ability to independently assimilate facts and draw sound conclusions.

·         Ability to work well with the Judge, support staff, and the public.

·         Identifies inequitable practices and policies and assists in implementing strategies to ensure equitable outcomes.

·         Demonstrates awareness and respect for cross-cultural differences while encouraging a respectful and collaborative work environment that recognizes and celebrates diversity, equity, and inclusion.

NOTE: Qualifying education, experience, knowledge and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.

Preferences

·         Experience managing budgets or overseeing complex operations.

·         Bachelor's Degree in Business, Finance, Economics, or a similar field.

·         Minimum Two (2) years of experience in a courtroom setting.

General Information

Position Type and Typical Hours of Work:

·         Regular Full-time

·         Monday - Friday | 8:00 A.M. to 5:00 P.M.

o    Weekends if necessary.

o    Hours may vary based on the business needs of the department.

Salary: 

·         $85,000 - $98,000 Annually

·         Depends on Qualifications

·         Based on 26 Pay Periods

o    Plus, benefits

Work Environment and Physical Demands:

·         This is a sedentary role; which would require the ability to lift up to 10 pounds.

·         This job operates in a professional office environment.

·         This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. 

Employment is contingent upon passing a background check and drug screen.

 

Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.

Employer

Harris County

Address

1111 Fannin St
Ste. 600
Houston, Texas, 77002

Phone

713-274-5445

Website

https://www.governmentjobs.com/careers/harriscountytx

APPLY ONLINE AT CITY OF NORTH RICHLAND HILLS

Position Description

Reporting directly to the Court Administrator, this Assistant Court Administrator plays a critical role in managing court operations within both Criminal and Civil Courts. These divisions encompass customer care, court/legal support, case compliance, and community services. Key responsibilities include overseeing daily court operations, such as case management, docket scheduling, courtroom assignments, and division supervision. This role prioritizes exceptional customer services and efficient case flow while strictly adhering to all court policies and procedures. This position serves as the acting administrator when the Court Administrator is unavailable. Strong leadership, communication, and organizational skills are essential for effectively managing court personnel, interacting with stakeholders, and ensuring the smooth and efficient operation of the court.

Why Work for the City of North Richland Hills?

As an employee of the City of North Richland Hills you will experience more than just a job, more than a paycheck. Working for the City of North Richland Hills means becoming a member of our family and reaping the benefits that go along with it.

Insurance

Full-time employees are offered a complete line of benefits, which include medical, dental and vision insurance, life insurance equal to three times your salary, and optional supplemental life insurance and long-term disability programs.

Retirement

As a full-time employee, you will become a member of the Texas Municipal Retirement System (TMRS) with the City of North Richland Hills making contributions towards your account. You can also put savings toward retirement in the voluntary 457 deferred compensation plan.

Vacation, Holidays, and Sick Leave

The city offers vacation and sick leave, as well as ten paid holidays. Full time employees earn three weeks of vacation during their first year of employment and 10 hours of sick leave a month.

What We're Looking For

• Associate’s degree in a relevant field, paralegal studies, legal administration, criminal justice.
• Minimum of three years of professional experience in local government.
• Requires one year of supervisory or lead experience within a Municipal Court setting.
• Progressive experience in a Municipal Court environment, with a strong emphasis on case flow management, financial administration, and state statistical reporting is preferred.
• Texas Municipal Courts Level 2 certification (TMCEC).
• Proficiency in computer software applications commonly used in government operations.
• Valid Texas Driver’s License.

Additional Information

Hours of Operation: Monday – Friday 8:00 am to 5:00 pm

COURT SPECIALIST Category: Full-Time Status: Open Hourly: Min $18.815 - Mid $23.518 Published: April 24, 2025 Closing: Until Filled   APPLY ONLINE AT CITY OF LA PORTE JOBS DEFINITION To assist with the daily operations of the municipal court requiring a specialized knowledge of court operations and municipal court law while possessing strong organizational and basic accounting skills, the ability to multi-task, interact with the general public, and occasionally hostile defendants.   DISTINGUISHING CHARACTERISTICS This class is distinguished from general clerical duties by the more complex, responsible and sensitive duties related to functioning as a Court Specialist. To daily perform a variety of complex duties based on Standing Orders provided by the Presiding Judge.  To maintain strict confidentiality in all aspects of the job.  To process complex Department of Transportation and Federal Motor Carrier citations as well as juvenile cases. This is the journey level of the general clerical series.  This class may be distinguished from the Clerk I level by the difficulty and complexity of work performed.    SUPERVISION RECEIVED AND EXERCISED Receives general supervision from the Court Administrator and Assistant Court Administrator.   ESSENTIAL JOB FUNCTIONS Duties may include, but are not limited to, the following: Providing court case management including filing, docketing, motions, and updating the electronic cases. Processing citations. Responding to requests regarding fines, trial and hearing dates, warrants, extensions, jail time credit, posting of bonds, driving safety, deferred disposition, and other information pertaining to court processes and policies. Monitoring cases for compliance. Processing cases in accordance with approved Court processes, policies and Standing Orders. Making informational phone calls. Collecting fines and fees. Scheduling hearings, court dates and trials. Scheduling interpreters and court reporters. Maintaining warrants database. Preparing court dockets, jury charges, and summons. Generating subpoenas and preparing paperwork for use at court appearance. Assisting with the preparation of complaints, appeals, and judgments Clearing defendants from SETCIC and OMNIBase. Corresponding with defendants, attorneys and prosecutors. Subpoenaing witnesses. Contacting defendants, parents, schools, other courts and/or social services regarding court appearances and non-compliance.  Researching names, addresses, and phone numbers of defendants and families to facilitate contact. Serving as courtroom clerk. Assisting judge in courtroom, monitoring and attending to juror needs and coordinating courtroom activity. Attending court dockets and/or alternative sentencing programs as assigned. Data entry and reporting convictions to DPS. Investigating and resolving routine procedural and operational problems. Responding to complaints and requests for information on procedures relating to responsibilities assigned. Working with other departments to insure the timely processing of paperwork. Providing an excellent level of customer service and demonstrating dependability and professionalism at all times. Perform general clerical work including filing, payroll and purchasing information. Attending meetings and/or seminars. Staying up-to-date on Legislative changes. PHYSICAL REQUIREMENTS For indefinite periods of time - mobility within an office environment; writing; walking; typing; stooping; standing; squatting; sorting; sitting; seeing; filing; data entry; cleaning; reading; decision making; lifting and carrying up to 20 pounds; reaching above shoulder level; using both hands for simple and firm grasping; clarity of hearing; communicating clearly and effectively, in person and by telephone; fine finger manipulation; operation of calculator, personal computer and typewriter; operation of a variety of office tools and equipment.   QUALIFICATIONS Knowledge of: English usage, grammar, spelling, and punctuation. Modern office methods, procedures, and equipment and business letter writing. Record keeping principles and procedures. Ability to: Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities. Communicate clearly and concisely, both orally and in writing. Handle multiple tasks and prioritize. Handle hostile or difficult customers. Retain knowledge of historical laws and procedures. Perform basic mathematical calculations. Communicate effectively with diverse groups of individuals utilizing tact and diplomacy. Exercise discretion in confidential matters. Learn department policies, procedures, organization and operating details. Work cooperatively with other departments, City officials, and outside agencies. Type at a speed necessary for adequate job performance. Operate a personal computer. TRAINING AND EXPERIENCE High School Diploma or GED. Level 1 Court Clerk Certification preferred Clear criminal record (background investigation will be conducted). LICENSES AND CERTIFICATES Possession of a valid Texas Driver's License. Bilingual skills preferred. *Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. *Duties, responsibilities and actions may change at any time with or without notice.   The City of La Porte is an Equal Opportunity Employer of Qualified Individuals.

Pay Range: $18.81 - $23.51 per hour

Apply for this Position

Salary

$3,492.64 - $5,413.59 Biweekly

Location 

Frisco, TX

Job Type

Full Time

Job Number

202302139

Department

Financial Services

Opening Date

04/09/2025

Closing Date

5/9/2025 11:59 PM Central

Apply Online at City of Frisco

Summary

Summary: Evaluates, analyzes, negotiates, and conducts trials on Class C misdemeanor violations arising under the Texas Penal Code, Texas Transportation Code, Health and Safety Code, Education Code and Frisco City Code. Represents interests of the City at hearings in municipal court; negotiates appropriate settlements of municipal court cases; and provides legal advice to City departments within the scope of the foregoing. 

The intent of this position description is to provide a representative summary of the major duties and responsibilities performed by incumbent(s) in this position. Incumbent(s) may not be required to perform all duties in this description and incumbent(s) may be required to perform position-related tasks other than those specifically listed in this description.

Essential Job Functions & Other Important Duties

Essential Job Functions:

• Prosecutes violations of Class “C” misdemeanors in City municipal court. 
• In consultation with the City Attorney’s Office, acts as legal resource for City departments in reviewing, providing legal advice on, drafting, and preparing a variety of ordinances and other documents related to class “C” prosecutions. 
• Pursues civil remedies for enforcement of City ordinances and abatement of public nuisances in municipal court; recommends dismissal or prepares such case for trial; and conducts bench/jury trials. 
• In consultation with the City Attorney’s Office, conducts research, analysis and writing to draft legal opinions for assigned legal issues or case areas in municipal court; utilizes a variety of resources for research, including computerized legal databases and reference materials; and determines whether information is pertinent and relevant to specific issue or case. 
• Conducts review of legal documents related to municipal court matters, including public information requests, subpoenas, discovery, contracts, grant agreements, letters, motions, briefs, and correspondence. 
• Appears in municipal court hearings to represent the City's interests, as required. 
• Advises City management staff on administrative personnel matters and legal consequences of actions in support of class “C” prosecutions in municipal court; represents the City in such proceedings. 
• Prepares a variety of legal documents in support of class “C” prosecutions. 
• Participates in pre-trial preparation of cases set for trial in municipal court; organizes documents; and exhibits used in municipal court cases. 
• Research legal questions and evaluates the impact on policies and procedures within affected area. Responds to requests from court clerks and police officer for clarification of procedure and interpretation of statutes within affected area. 
• Coordinates assigned case activities with those of other departments, outside agencies, organizations, and counsel; provides staff assistance to higher level Attorneys; and prepares and presents staff reports and other necessary correspondence. 
• Reviews legal periodicals to keep abreast of current legal issues and cases; and attends seminars to keep abreast of new laws. 
• Performs other related duties as required. 
• Adheres to assigned work schedule as outlined in the Department and City attendance policies and procedures; ensures all behaviors comply with the City’s Personnel Rules and Regulations. 
• Pursuant to the City of Frisco’s Code of Ordinances and Personnel Rules and Regulations, employees in this position cannot file an appeal of disciplinary actions taken against them. 

 
Other Important Duties:

• Performs legal research as needed. 
• Performs such other duties as specified by the City Attorney. 
• Regular and consistent attendance for the assigned work hours is essential.

Job Requirements

Knowledge, Skills, and Abilities:

• Knowledge of legal principles, practices, and procedures of civil, criminal, constitutional, and administrative law.
• Knowledge of established precedents and sources of legal reference applicable to City activities.
• Knowledge of modern principles and practices of public law.
• Knowledge of the organization, duties, powers, limitations, and authority of City government and the City Attorney’s office.
• Knowledge of City codes, ordinances, and Charter provisions.
• Knowledge of methods and techniques of legal research.
• Knowledge of federal, state, and local court rules of procedures and evidence.
• Knowledge of pertinent federal, state, and local laws, codes, and regulations.
• Skill in legal research, analysis, and writing. 
• Skill in negotiation. 
• Skill in organization and time management. 
• Skill in participating in trials. 
• Skill in public speaking.
• Ability to communicate clearly and effectively, both orally and in writing.
• Ability to prepare clear and concise pleadings, legal position papers, briefs, and opinions.
• Ability to organize, interpret, and apply legal principles and knowledge to legal problems.
• Ability to represent the City in municipal court.
• Ability to provide legal advice on consequences of City actions.
• Ability to conduct research on legal problems and prepare sound legal opinions.
• Ability to interpret and make decisions in accordance with laws, regulations, and policies.
• Ability to present statements of law, fact, and argument clearly and logically.
• Ability to conduct research on legal problems.
• Ability to prepare and write appellate briefs.
• Ability to respond to and address complex legal questions.
• Ability to establish and maintain effective working relationships.

Education, Experience, and Certifications/Licenses:

• Juris Doctorate from an accredited law school and two (2) years of court experience in a judicial or prosecutorial capacity in a criminal trial court or equivalent combination of education and experience that support the ability to perform the essential functions and/or skills of the job.
• Possession of a license from the Supreme Court of Texas to practice law.
• Must maintain continuing education as required by the State Bar of Texas.   
• Must pass a pre-employment drug screen, criminal background check and MVR check. 
• Must possess a valid State of Texas Driver’s License. 

Environmental Factors & Conditions/Physical Requirements

Environmental Factors and Conditions:

• Work is performed in a court room setting.
• May be exposed to hostile or angry citizens and criminals.
• Required to travel to attend required trainings.
  

Physical Demands:

• This work typically requires the following physical activities to be performed. A complete description of
  the activities below is available upon request from Human Resources.
  

Equipment and Tools Utilized:

• Operates personal computer and software, calculator, multi-line telephone, copier, fax machine, andvarious other standard office related equipment, and a personal or City motor vehicle.

To perform this job successfully, an individual must be able to perform the essential job functions
satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform
the primary job functions described herein.

EmployerCity of Frisco

Address6101 Frisco Square Blvd

Frisco, Texas, 75034

Department:  Court
Position Title: Court Administrator
Salary Range:  $72,000 - $78,000 D.O.Q.

Applications Should Be Accompanied By A Cover Letter and Resume
 

General Purpose:

Under the general direction of the Executive Director of Administrative Services, the Municipal Court Administrator manages the functions and operations of the City’s Municipal Court.  Supervises and evaluates subordinates and performs functions pertaining to municipal court operations.

  Essential Job Functions:

• Develop and maintain procedures for the operation of the municipal court.
• Review and maintain court docket schedules for court dates, and prepare complaints and schedule cases for court, ensuring all materials are accurate and complete prior to the court date.
• Maintain citation file database, and file and maintain written citations.
• File closed cases and prepare cases for storage.
• Prepare affidavits for warrants, and subpoenas/jury summons to distribute.
• Organize, submit, and/or distribute prepared paperwork for proper signatures, and process filing and paperwork concerning cases appealed to the county court.
• Prepare paperwork for various functions of the court, i.e., defensive driving school deferrals, probable cause affidavits, complaints, warning letters.
• Perform court room duties when in session, i.e., assisting the judge, forwarding copies of court orders to defendants, receiving monies, resetting cases, distributing paperwork for judicial signatures, reviewing correspondence.
• Enter and clear warrants on the computer system and enter dismissals in database for deferred adjudication after probation period.
• Receive monies for citations, bonds, and escrows, and establish payment plans for warrants, and forwards escrow payments to proper agency.
• Prepare courtesy letters for overdue fine payments.
• Maintain responsibility for all monies received, including preparing and depositing funds.
• Prepare various monthly and quarterly reports concerning items such as production, statistical data, and state fees due.
• Prepare and process all paperwork and reports for the department to other agencies.
• Prepare and monitor the annual budget for the municipal court.
• Conduct jury call.
• Implement state and legislative updates.
• Ensure proper reporting to the State of Texas concerning municipal records.
• Maintain juvenile records and docket scheduling with parents.
• Enter code enforcement citations and set for docket.
• Process PR, cash, and surety bonds and set for court.
• Work and set attorneys for attorney dockets and process 2714 appeals.
• Perform other related duties as required or assigned.

Minimum Qualifications:

1. Bachelor’s degree in criminal justice, business administration, or related field, three (3) years of municipal court experience and two (2) years of management experience
2. Certified Court Clerk Level II

Or a combination of education and experience sufficient to successfully perform the essential functions of the job.

1. Valid Class C Texas Driver’s License
2. Ability to successfully complete a background check and pre-employment drug screening.

 

Knowledge, Skills, and Abilities:

Knowledge of: Federal, State, and Municipal laws, rules and regulations related to the administration of a municipal court; Organization and operation of the court and all related agencies; collection, accounting, and submission of court fines, costs, and fees; administrative and managerial practices and methods; maintenance upgrades of computer systems, computers and related equipment, hardware, and database software; city policies and procedures.

Skilled in:  Effective oral and written communications; conducting research into sensitive and non-routine public inquiries and complaints; planning, developing, and implementing municipal court administrative procedures and objectives; effectively supervising and delegating duties to assigned staff; resolving customer complaints and concerns; reading, interpreting, and applying policies and regulations; tactfully communicating and negotiating with a wide variety of diverse populations; establishing and maintaining effective working relationships with others.

Ability to:  Utilize a variety of advisory data and information, such as TMCCA and TCEC policy manuals, traffic and criminal state laws, computer reports, legislative updates and journals, judicial opinions, and the City code of ordinances; travel and attend meetings, conferences, and training; attend work for the assigned working hours regularly and consistently; perform addition, subtraction, multiplication, division, decimals, percentages, fractions, and interpret graphs; bend, reach, kneel, and lift up to 20 pounds; perform work that requires repetitive motion such as typing, data entry, and vision to monitor; operate a computer, copier, calculator, fax machine, and telephone. 

The intent of this position description is to provide a representative summary of the major duties and responsibilities performed by incumbent(s) in this position. Incumbent(s) may not be required to perform all duties in this description and incumbent(s) may be required to perform position-related tasks other than those specifically listed in this description.

Apply Now

JOB ANNOUNCEMENT

MUNICIPAL COURT CLERK/CASHIER

Under the general supervision of the Senior Court Clerk. This position is responsible for assisting with the City’s day-to-day operations of the business office and municipal court. This position processes heavy volumes of court transactions, utility billing transactions, accepts payments for other departments, and performs various administrative duties. Qualified person must have knowledge of municipal court proceedings, cash-handling experience, and demonstrate excellent customer service via telephone, email, and in-person.

REQUIREMENTS:

• High School Diploma or GED.
• Ability to handle cash transactions accurately.
• Knowledge of municipal court proceedings.
• Knowledge and understanding of basic operational, technical, and office processes.
• Working knowledge of Microsoft Word, Excel, and Power Point.
• Strong organizational skills with attention to detail.

PREFERRED QUALIFICATIONS:

• Extra consideration will be given to applicants who have:

o Over one-year of municipal court experience.

o Texas Municipal Court Certification.

o Working knowledge of InCode, Court Management Software.

SALARY:

• $20.50 per hour, DOE (Non-Exempt Position)
• 100% Employee Coverage for Health, Dental and Life Insurances
• Participation in the Texas Municipal Retirement System (TMRS) 7% and 2:1 match
• Accrued Paid Personal Leave
• Accrued Paid Major Medical Leave
• Longevity Pay after one-year
• Voluntary Supplemental Insurances – Accident Plan, Critical Illness, Life Insurance
• Voluntary Participation in Mission Square Section 457 Deferred Compensation Plan

APPLICATION SUBMISSION:

Submit completed Employment to: Lisa Hernandez, Human Resources Director,

by email: l.hernandez@leonvalleytexas.gov, by fax: (210) 684-1515, or in-person at City Hall,

6400 El Verde Road, Leon Valley Texas, 78238.

Visit the city’s website at www.leonvalleytexas.gov.This position is open until filled. AA/EOE/ADA

Salary

$18.78 - $27.23 Hourly

Location 

Allen, TX

Job Type

Full Time

Department

FINANCE-MUNICIPAL COURT

Division

MUNICIPAL COURTS

Opening Date

03/19/2025

Closing Date

4/4/2025 5:00 PM Central

APPLY ONLINE

• Description
• Benefits
• Questions

Description

HIRING RANGE:  $1,502.22 - $1,840.29 Biweekly
FULL SALARY RANGE:   $1,502.22 - $2,178.34 Biweekly

The City:
With over 100,000 residents, the City of Allen is a dynamic and welcoming community. The City of Allen's strong economy, diverse population, great educational institutions, and quality of life make it the ideal place to work, live, and play. The City of Allen has something to offer for everyone.
 
The City's Mission is "To achieve excellence in managing development of the community and in providing city services so that conditions of living and public confidence are continually enhanced".
 
Our employees serve the citizens of Allen with the following values:

• People First – Giving priority to others
• Respect – Treating others with courtesy and dignity
• Integrity – Serving with honesty, trust, and hard work
• Deliver – Following through on commitments while exceeding expectations
• Excel – Creating an innovative and improving work environment

The purpose of this position is to assist with the operations of the Municipal Court.  This is accomplished by providing customer service and support and maintaining records and databases.  This position provides increased responsibility for duties such as maintaining all necessary databases and paperwork for the City of Allen Municipal Court, creating warrants, scheduling court dates, controlling court dockets, processing court appearance bonds, and coordinating other activities as needed. This position will be cross-trained to perform the duties of Bond Clerk, Warrant Clerk, and Docket Clerk in order to rotate positions as necessary. This position does not provide direction to other employees.

Essential Functions

This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent.

• Provide departmental support for various areas by assisting with customer service, entering data, providing computer support, resolving problems, and attending municipal court sessions to process paperwork as required.
• Assist the public by retrieving information and files, providing general information regarding the scheduling of court activities, defensive driving, warrants and processing extensions; assists the public in problem solving and research activities.
• Assist with the processing, posting, balancing, reconciliation, and deposit of various payments for court services and citations.
• Provide staff assistance to the Court Administrator/Court Supervisor; prepare periodic reports of municipal court activities; prepare and present staff reports and other correspondence as appropriate.
• Maintain working knowledge and understanding of state laws, local laws/regulations and legal opinions basic to municipal court operations (i.e., Texas Traffic Laws, Texas Criminal Laws, Texas Alcohol Beverage Code, City Ordinance, and Attorney General Opinions).
• Perform various administrative tasks requiring interaction and coordination with departmental staff, Judge, Prosecutor offices and other City departments such as Finance, Police, Fire, Public Works, Animal Control, Environmental Services and other related agencies.
• Perform related duties as required and all other duties as assigned.

Additional essential functions as it relates to the respective area or work
Warrants

• Create Capias, Capias Pro Fines, Bench Warrants, Failures to Appear and Violations of Promises to Appear, for Judge's signature.
• Maintain warrant database and filing system.
• Prepare and mail warrant courtesy notices and other correspondence.
• Steer activities associated with warrant lists for the Allen Police Department, and the Texas Warrant Roundup.

Dockets

• Schedule cases, summon defendants and witnesses, and prepare case files for court hearings, create and maintain database and filing system for Junked Vehicle cases, Property Hearings, Vehicle Impound Inventories, Animal Seizures, Administrative Warrants, and Emergency Protective Orders.
• Prepare and mail Show Cause Hearing notices and Past Due Violation notices.
• Schedule cases for Trials by a Judge and Jury Trials including summoning juries and preparing trial documents.
• Prepare and submit appeals and transcripts to the Collin County District Clerk's Office.
• Attend municipal court sessions to process paperwork as required.

Bonds

• Process court appearance bonds, jail cash and surety bonds, time served orders, community service orders, and indigency orders.
• Successfully navigate cases through the Bond Forfeiture process up to and including Judgment Nisi stage.

 

Job Requirements

Education & Experience
 Work requires broad knowledge in a general professional or technical field. A typical way to obtain the required qualifications would be:

• Six (6) months of advanced study or training past the high school equivalency plus two (2) years of relevant experience.

Other combinations of education and experience may be considered.

Certification and Other Requirements

• Valid Texas Class C Driver's License
• Level I Court Clerk Certification or the ability to achieve within one (1) year of the hire date

Overall Physical Strength Demands
Light - Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree.

EmployerCity of Allen

AddressCity Hall
305 Century Parkway
Allen, Texas, 75013

Phone214-509-4676

Websitehttp://www.cityofallen.org

Posting Title	Business Process Specialist
Job Requisition Number	COA093197
Position Number	100690
Job Type	Full-Time
Division Name	Municipal Court
Minimum Qualifications	Graduation with a Bachelor’s degree from an accredited college or university with major coursework in a field related to the job, plus one (1) year experience related to the job. Experience may be substituted for education up to a maximum of four (4) years. Licenses or Certifications: None
Notes to Applicants	Employment Application: APPLY ONLINE AT CITY OF AUSTIN JOBS The City of Austin employment application is an official document; incomplete applications will not be considered. Please be sure to detail on the application all current and previous employment that you wish to be considered as part of your qualifications. Detailed, complete Employment Application is required to help better evaluate the applicant’s qualifications – minimum and preferred as noted on the job posting. Incomplete applications will be disqualified. You must use “N/A” for fields that are not applicable. Employment history dates must include month and year as well as the name and contact information for the supervisor and/or human resources department. Verification of employment history dates on resume should match online Employment Application. Starting salary will be based on overall relevant experience from your employment application, not your resume or cover letter. Please note that Austin Municipal Court may close the job posting at any time after 7 days from the date of the initial advertisement. Additional Information: Please note that cover letter submissions and supplemental question responses will be utilized in determining if you are selected to move forward in the hiring process. Skills assessments may be used to determine selection for interview process after initial applicant review. CBI: If selected as top candidate for this position you must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check to be hired and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following will result in being disqualified for this position: Felony Convictions, Felony Deferred Adjudication, Class A & B Misdemeanor Deferred Adjudication, Class B Misdemeanor Convictions, an Open Arrest for Any Criminal Offense (Felony or Misdemeanor), and Family Violence Convictions. Working with the City of Austin provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more. Please click HERE for more information. This position is eligible for Public Service Loan Forgiveness (PSF) Program. This program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans.
Pay Range	$29.23 – $36.54 per hour
Hours	Monday-Friday 8:00 a.m. – 5:00 p.m. Please note: Schedule may include days, evenings, nights, weekends and/or holidays. Municipal Court is a 24 hour, 7 days per week business operation. Schedule/location may change based upon business needs.
Job Close Date	02/28/2025
Type of Posting	External
Department	Municipal Court
Regular/Temporary	Regular
Grant Funded or Pooled Position	Not Applicable
Category	Professional
Location	6800 Burleson Road, Building 310, Ste 175 Austin, TX 78744
Preferred Qualifications	Advanced proficiency with Microsoft Office Suite. Experience designing and implementing quality assurance efforts across an organization or department. Experience developing detailed process flow charts. Knowledge regarding data visualization and tailoring data to specific audiences.
Duties, Functions and Responsibilities	Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. 1. Assists in planning, executing and closing projects in a variety of operational and/or administrative situations related to specific assignments/areas. 2. Develops and maintains databases to support data analysis and research findings for business projects. 3. Assists in preparation of recommendations for implementation of new or revised policies, procedures, and/or process changes/improvements. 4. Write reports that summarize findings, data collection techniques, implementation options, etc. 5. Establishes project schedules using project planning software/tools, updates and maintains project status reports. Communicate project/process status. 6. Conduct research, analyze trends, determine accuracy and relevancy of data/information, and use sounds judgment to evaluate alternatives. 7. Facilitates and documents meetings, action items, and processes using flowcharting methodologies. 8. Maintains positive working relationships with managers, supervisors, employees and other stakeholders to gain their cooperation and support. Responsibilities- Supervision and/or Leadership Exercised: None
Knowledge, Skills and Abilities	Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. • Knowledge of business strategies, objectives, planning, development and management processes and process improvement Knowledge of research methodologies, cost/benefit analysis, statistics and financial modeling Knowledge of applicable City of Austin, state and federal statutes, ordinances and codes Knowledge of performance measures, quality improvement programs and project management methods Skill in oral and written communication using a variety of formats including: print communication, electronic format, presentations and telephonic Skill in using computers and related software applications Skill in data analysis and problem solving Ability to quickly recognize and analyze irregular data and situations Ability to work independently and with teams
Criminal Background Investigation	This position has been approved for a Criminal Background Investigation.
EEO/ADA	City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
Information For City Employees: If you are an employee within	the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

CITY OF LAVON, TEXAS

JOB ANNOUNCEMENT

The City of Lavon is seeking an experienced Court Clerk to perform complex clerical and administrative tasks associated with municipal court administration. This position will greet and assist customers via telephone and in person and perform a full range of administrative functions of above average difficulty and related work as required. This position is organized to work 40 hours per week. Benefits include health insurance, dental, vision, HRA, and other insurance benefits, TMRS retirement 7%, 2:1 and paid holidays and personal time off. Starting Pay Range $20-$25 per hour depending on experience and qualifications.

Title: COURT CLERK FLSA: Non-Exempt

Department: Administration

Job Summary: Under the general supervision of the City Secretary, the Court Clerk provides a variety of Municipal Court services to the general public.

Essential Job Functions:

● Administration

○ Receives payments and provide receipts for court fines and fees, as well as cash bond payments, in person, by mail, online, or by phone

○ Balances cash drawer daily

○ Prepares and maintains all court records, both paper and electronic, and related files by:

■ Preparing documents for court

■ Processing judgements and dispositions

■ Entering case information into court software system

○ Prepares and maintains court dockets, as needed

○ Reviews court files for compliance of judge’s orders

○ Generates correspondence and documents for defendants related to court case files, including: court summons, letters, hearing notices, etc.

○ Uploads, imports and processes new citations/complaints from the Police, Animal Control and Code Enforcement staff, as needed

○ Advises defendants of their rights and basic judicial procedures

○ Processes incoming/outgoing mail, including payments, bonds, time served requests and other correspondence

● Municipal Court Records

○ Maintains and processes requests for Municipal Court reports and records pursuant to policy and procedure

○ Fulfills open records requests for the Municipal Court

● Customer Service

○ Provides customer service to citizens, defendants, parents of defendants, and other parties by phone, email, and in person, including but not limited to:

■ Answering questions

■ Taking payments

■ Setting court dates

■ Data entry

■ Preparing payment plans

■ Receiving documents

■ Filing appropriately

○ Responds to customer inquiries and complaints

○ Backs up Utility Billing customer service

● Other

○ Assists judge, prosecutor, and attorneys/lawyers, as needed

○ Performs other related duties as may be assigned

Knowledge of:

● City organization, operations, policies and procedures

● Applicable local, state and federal laws, rules, regulations and guidelines

● Legal system

● Code of Judicial Conduct

● Penal Codes

● Principles and practices of effective customer service

● Texas Local Government Codes

● Applicable policies, procedures and regulations covering specific areas of assignment

● Business and personal computers, and spreadsheet software applications

Skill in:

● Handling situations requiring diplomacy, fairness, firmness and sound judgment

● Understanding and applying relevant policies and procedures

● Establishing and maintaining effective working relationships with various City departments, external government agencies, attorneys, and the general public

● Operating a personal computer

● Communicating effectively both verbally and in writing

Education/Training/Experience Requirements:

1. High school diploma or equivalent

2. Two years of customer service experience

3. Municipal Court Clerk Level 1 certification within 12 months of hire and the Level 2 certification within three years of hire date

4. A valid Texas driver’s license

Physical Demands/Work Environment:

Work is performed in a standard office environment with low to moderate noise level. Subject to sitting for an extended period of time, standing, walking, bending, reaching, kneeling, and lifting. Putting away such items as records and office supplies of moderate weight of up to 40 pounds. Working with a wide variety of people.

E.E.O.C. The City of Lavon does not discriminate on the basis of race, color, national origin, sex, religion, age, disability or military service in employment or the provision of services.

Court Case Manager

APPLY ONLINE AT NORTH RICHLAND HILLS JOBS

Under the direction of the Assistant Court Administrator, the Case Manager plays a crucial role in administering court operations. Key responsibilities encompass docket management for both Criminal and Civil Courts, prioritizing case flow management and client advocacy. This includes facilitating Civil Accord meetings, managing timelines for ordinance violation cases, and conducting specialized assessments to connect defendants struggling with substance abuse and/or mental health challenges to appropriate community resources. This position is responsible for fostering strong collaboration with internal and external agencies, families, and stakeholders. Effective information gathering and timely recommendations to support the Judge, Prosecutor, and Administrative Hearing Officer to make informed decisions that prioritizes the defendant/respondent's best interests and ensures compliance with the City's Code of Ordinances is essential. This position requires exceptional organizational, communication, and interpersonal skills.

Why Work for the City of North Richland Hills?
As an employee of the City of North Richland Hills you will experience more than just a job, more than a paycheck. Working for the City of North Richland Hills means becoming a member of our family and reaping the benefits that go along with it.
Insurance
Full time employees are offered a complete line of benefits, which includes medical, dental and vision insurance, life insurance equal to three times your salary, and optional supplemental life insurance and long-term disability programs.
Retirement
As a full time, employee, you will become a member of the Texas Municipal Retirement System (TMRS) with the City of North Richland Hills making contributions towards your account. You can also put savings toward retirement in the voluntary 457 deferred compensation plan.
Vacation, Holidays, and Sick Leave
The city offers vacation and sick leave, as well as ten paid holidays. Full time employees earn three weeks of vacation during their first year of employment and 10 hours of sick leave a month.

What We're Looking For
·        Two-year associate's degree, diploma or equivalent from a college.
·        Minimum of three years of Court or related operations experience, combined with two years of supervisory support experience.
·        Candidates must have or be able to obtain Level 1 Court Clerk State Certification within one year of their hire date.
·        Valid Texas Class C Driver's License.

Open Until Filled Please Attach Resume

Code : 2025004-1

Location : MUNICIPAL COURT

Posting Start : 01/14/2025

DEPENDENT ON QUALIFICATIONS: $60,848.00-$72,595.00