DEPARTMENT: Municipal Court
POSITION: Deputy Court Clerk
SALARY: $35,456.00 annually
$17.05 per hour
REPORTS TO: Clerk of the Court
DEPUTY COURT CLERK
Performs a wide variety of routine and complex administrative and clerical tasks for the Municipal Court. Responsible for processing and preparing cases for final disposition; ensuring warrants are properly issued and recalled; balancing and recording the financial function of the court; ensuring court records are accurate; maintaining the Court docket. Works closely with the Municipal Court Judge.
Work is performed under the general supervision of the Clerk of the Court.
PRIMARY DUTIES AND RESPONSIBILITIES:
- Assists the Clerk of the Court in the preparation of the annual budget requests for the Municipal Court.
- Administers criminal proceedings and docketing.
- Prepares correspondence and maintains records.
- Oversees deferrals, probations and pre-sentencing and compliance matters.
- Disposes and explains laws and court procedures to defendants.
- Ensures that warrants are properly issued and recalled.
- Records and balances financial functions of the court.
- Administers the receipting, depositing, and accounting of monies for fines, forfeitures, and other court receipts.
- Receives, logs and indexes incoming filings, citations, and complaints.
- Responds to counter, telephone, and written inquiries.
- Initiates related paperwork as needed by defendants to facilitate their response to a citation or complaint.
- Files all papers, dockets, index cards, case files, and case related correspondence.
- Performs a variety of courtroom related tasks, coordinates teen court.
- Researches and copies laws.
- Initiates Failure to Pay, Failure to Comply, Failure to Appear and violate Promise to Appear notices.
- Constructs new case files, filing and retrieving documents, as necessary.
- Prepares files for court use and processes timely notices to defendants of arraignments.
- Initiates requests for driving and criminal records.
- Responds to requests from Municipal Judge, City Prosecutor, Police Department and others for assistance and information.
- Notarizes complaints.
- Assist Municipal Court Judge in Teen Court the first Thursday night of each month as needed.
- May serve on a variety of City committees relating to the general operation of the City administration.
- Performs other duties as assigned.
- Attendance and timeliness are essential functions of the job.
- Exhibits the City of Harker Heights’ Core Values.
Graduation from high school or equivalent; one (1) year prior work experience in a municipal court environment; or any combination of education and experience; ability to achieve Level I Texas Court Clerk Certification within twenty-four (24) months of appointment.
Ability to learn legal language and legal procedures related to Texas municipal court functions;
ability to learn Texas codes (as they apply to municipal court): Texas Transportation Code;
Texas Alcoholic And Beverage Code; Texas Penal Code; Texas Health And Safety Code; Texas
Code Of Criminal Procedures; Texas Family Code; Texas Education Code; Texas Government
Code; Texas Local Government Code; and Texas Code of Judicial Conduct.
Skill in the operation of computer and computer network system, including specialized court software; 10-key calculator; typewrite; telephone; copy and fax machines; ability to maintain accurate records; ability to type and enter data accurately; ability to type 40 wpm.
Ability to receive written and oral instructions; ability to attend training within state requiring
travel and stays over several nights; and ability to attend training the first available new clerk
seminar following appointment.
Any work related experience resulting in acceptable proficiency levels in the above required knowledge, skills and abilities is an acceptable substitute for the above specified education and experience requirements.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit, talk, and hear. The employee is required to walk; use hands and fingers, handle, feel and operate objects, tools, or controls; and reach with hands and arms.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is moderate.
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and employee is subject to change by the employer as the needs of the employer and requirements of the job change.
It is the policy of the City of Harker Heights to employ positive business and personnel practices designed to ensure the full realization of equal employment opportunity without regard to race, color, age, religion, sex, national origin, disability (if otherwise qualified) or veterans’ status.
The employee is employed at-will and may be dismissed with or without cause at any time during his/her employment.
I have read, understand, and can perform the essential functions of this job description with or without reasonable accommodations.