Job Postings

If you have an open job for posting, please send the posting to Jeremy Leonard, Job Posting Website Editor at JLeonard@cityoflewisville.com   
Jobs without a closing date will be removed after 60 days.  

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  • June 15, 2022 1:46 PM | Anonymous member (Administrator)

    Apply Online at 

    CivicHR | Applicant Tracking System (civicplushrms.com)

    Details: Starts at: $16.91/hr. ($35,180) with no prior Municipal Court experience. We will train! This a great career opportunity with no degree requirement. Higher rates of pay are offered to TCCA certified Municipal Court Clerks. Accepting applications until 6/26/2022

    GENERAL PURPOSE

    Under the general supervision of the Court Administrator and his/her designee, work involves daily public contact requiring tact and diplomacy with excellent customer service in processing a wide variety of court cases of the Lakeway Municipal Court.

    REPORTING RELATIONSHIPS:

         Reports to: Court Administrator

         Supervises: none

      

    MAIN JOB TASKS AND RESPONSIBILITIES

    • ·         Collects public funds at the Municipal Court service window by receiving cash, checks, money orders, and credit card payments in person, by mail, drop box, and online; issues receipts and credits payments on account for fines and other Court-related business for transactions requiring knowledge of payment and status codes, regulations, and departmental policy.
    • ·         Attends walk-in customers and receives court documents from the general public, defendants, and attorneys.   Provides public information and customer service assistance by explaining court procedures and the different options available to defendants in person, by telephone, mail, e-mail or fax.  Refers customers to appropriate staff for assistance with sensitive and private matters. 
    • ·         Processesonline payments and enters notes in the case management system to release paid violations.
    • ·         Exercises, initiative, judgment, and discretion when handling confidential and sensitive information.
    • ·         Verifies daily collections of court fines and fees.
    • ·         Processes and reviews community service orders, verify completion of community service hours, submittal to the court, dates, and closes the case.
    • ·         Prepares and mails appropriate court case letters and documentation to defendants.
    • ·         Processes daily recording of case disposition, court orders, and arrangements in the case management system.
    • ·         Answers inquiries or questions concerning court matters in person, by telephone, mail, e-mail, or fax.
    • ·         Explains procedures, options and forms to parties in case.
    • ·         Verifies insurance coverage and updates/closes file.
    • ·         Provides other general office services as required.
    • ·         Performs other duties that support the overall objective of the position as assigned by the Supervisor.

    ·         Conveys a positive professional image by action, communication, and appearance.

    ·         Regular, reliable, and punctual attendance is an essential function of this job.

    ·         Contributes to team effort by performing other duties as assigned by Supervisor.

    ·         Follows Judge’s Standing Orders and performs duties ethically following the Judicial Cannons.

    ·         Must adhere to City/Departmental Policies and Procedures and follow Security and Safety Regulations.

    EDUCATION AND EXPERIENCE

    • ·         High school diploma.
    • ·         Knowledge of computers and standard office practices and procedures, information systems, and Microsoft Office based programs with accurate and high-speed data entry; administrative or clerical experience is desirable; customer service; and cashiering.
    • ·         Minimum of three (3) years of general clerical/office experience.

    CERTIFICATIONS, LICENSES AND SPECIAL REQUIREMENTS

    • ·         Valid Texas Class C Driver’s License with a satisfactory driving record, as defined by City policy.
    • ·         Proof of citizenship and/or eligibility to legally work in the United States.
    • ·         Municipal Court Clerk Certification preferred or must obtain Court Clerk Certification Level I

         within 18 months of hire.  Certification must be maintained to continue employment.

    KNOWLEDGE, SKILLS, AND ABILITIES

    • Basic knowledge of ordinances, statutes, and laws within the scope of the Municipal Court’s jurisdiction.
    • Knowledge of computer-aided databases, including accepted rules for access, use, and dissemination of data.
    • Knowledge of office practices, procedures, and equipment, including filing systems, telephone techniques, and letter and report writing. 
    • Requires business mathematics skills to compute sums and calculations. 
    • Must be skilled in using and troubleshooting various standard office machines and equipment.
    • Requires sufficient skill using the English language, grammar, spelling, punctuation, proofreading/editing, to prepare routine correspondence. 
    • Requires skill in communicating/explaining Court procedures in the English language. 
    • Requires sufficient human relations skills to present a positive image of the department, convey information to others, and use patience and sensitivity in dealing with a diverse population that can be hostile and confronting.
    • Ability to learn and perform all of the duties of the job efficiently and in an open environment with interruptions and distractions. 
    • Ability to learn, interpret, explain, and apply knowledge of the department’s organization, operations, programs, functions, and specialized terminology when performing assignments. 
    • Ability to work as a contributing member of a team, work productively and cooperatively with other departments and external customers, and convey a positive image of the City and its services. 
    • Ability to operate a computer to produce routine correspondence and reports, and type/keyboard accurately with Microsoft office applications; learn and proficiently utilize new computer applications, including Incode software.   
    • Ability to answer adequately, present information, and respond to questions from the general public with professionalism.
    • Ability to maintain the confidentiality of private and sensitive information.
    • Ability to plan, organize, and prioritize work to meet deadlines and timelines; perform multiple tasks; work with frequent changes in priorities.
    • Discern and observe the needs of the public.  Accurately count cash and give the correct change; record transactions, and keep accurate records.
    • Ability to add, subtract, multiply and divide into all units of measure, using whole numbers, common fractions, and decimals.

    WORKING CONDITIONS and PHYSICAL REQUIREMENTS

    • ·         Work is confined mainly to an office setting where some security/safety considerations exist from emotional and argumentative or hostile customers. 
    • ·         Hours are typically set but may vary as assigned by Supervisor.

    ·         Work requires travel, including overnight stays involving training and conducting City business.

    • Must be able to sit or stand for long periods answering phones, assisting defendants, performing computer work, filing, copying, scanning, and performing other clerical work.
    • Requires manual and finger ability to write, use a pointing device and keyboard at an advanced rate, and to operate other standardized office equipment, requiring repetitive motions.
    • Must possess general manual ability to operate a computer, office machines, perform filing and other office functions, and reach with hands or arms.
    • Must be able to move about an office, bend or stoop, retrieve files, lift books or other materials, use step-stools and step-ladders to store and retrieve items of various sizes, shapes, and forms weighing up to 30 pounds.
    • Must possess mental acuity for attention to accuracy and detail.
    • Must see and hear in the normal visual/audio range with or without correction.

    Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

    This description reflects management’s assignment of essential functions; it does not proscribe or restrict the tasks that may be assigned.

    This job description may be changed at any time.

    City of Lakeway is committed to compliance with the American Disabilities Act & Amendments Act.  If you require reasonable accommodation during the application process or have a question regarding an essential job function, please contact the Human Resources Department at (512) 314-7508.

    The City of Lakeway is an Equal Opportunity Employer.


  • June 14, 2022 1:27 PM | Anonymous member (Administrator)

    Irving, Texas is centrally located between Dallas and Fort Worth and is home to more than 256,684 residents. The city’s thriving economy, combined with its proximity to the Dallas/Fort Worth International and Dallas Love Field airports, has made Irving a corporate powerhouse and an exciting place to live.

    The Irving Municipal Court is committed to providing excellent service and professionalism to the community through its dedication to the fair and timely processing of class C misdemeanor offenses. The Court is staffed by 36 FTEs and has an annual operating budget of $4.2 million (General Fund and Special Revenue Funds). The Irving Municipal Court staff works closely with two full-time judges and three prosecutors to ensure cases are properly adjudicated and accurately updated. Approximately 48,000 new cases are filed annually by the Irving Police Department, Code Enforcement, Animal Services, Irving Fire Department, Water Department, DFW Airport, and Northlake College.

    The ideal Municipal Court Director candidate must have strong leadership skills, be highly motivated, and be able to make sound business decisions using available data. The candidate must have exceptional interpersonal skills and the ability to effectively communicate with employees, residents, and the city council. A strong commitment to working with other departments to achieve departmental and city-wide goals is imperative. Additionally, the candidate should have a good working knowledge of applicable Texas statutes related to the filing, processing, and closure of cases in a Texas municipal court.

    A Bachelor's degree (B.A., B.B.A., or B.S.) from an accredited four-year college in Criminal Justice, Business Administration, and/or Public Administration is required. Must have ten (10) years of related experience, with at least five (5) years in a supervisory capacity.

    The City of Irving offers a competitive salary of $123,576 - $174,240 dependent upon qualifications and experience.

    Please apply online: http://www.governmentresource.com/executive-recruitment/open-recruitments/irving-tx-municipal-court-director

    For more information on this position contact:

    Lissa Barker, Senior Vice President, SGR

    LissaBarker@GovernmentResource.com

    817-266-0647


  • June 13, 2022 7:30 AM | Anonymous member (Administrator)

     - $52,000-$57,000 (DOQ)

     - TMRS 2:1 7%

     - Paid medical, vision, and dental

     - Certification pay

     - 13 paid holidays

    To apply, candidates must include a cover letter and resume with employment application at www.townofbartonville.com/employment

    Your application is part of the review process; be sure it is complete. ALL information requested on the application form must also be completed (i.e., writing “see resume” is not sufficient).

    DEPUTY TOWN SECRETARY/COURT CLERK

    This position will perform a variety of duties in support of the Town Secretary and administration for the Town. Responsibilities include the administration and operations of the municipal court, administrative support to the Town Secretary, Council and public, as well as meeting support for the Council and Town’s Boards and Commissions. In the absence of the Town Secretary, the Deputy City Secretary will assume the duties of the Town Secretary. This position is required to cross train on all day-to-day functions of municipal government and must be able to perform multiple tasks simultaneously and work with frequent interruptions and changes in priorities.

    MUNICIPAL COURT:

    • Responsible for the administration of the Municipal Court in accordance with the laws of the State of Texas and the Town ordinances, with prudence and integrity and in an impartial manner. 
    • Assists defendants, attorneys, prosecutors, and others regarding procedures, citations, case status updates, and options for resolving citations; Updates case files in court software as contact is made.
    • Enters citation information in the computer daily. 
    • Collects, posts, and balances fines, fees, and bonds, and accurately reconciles daily cash transactions using court-specific computer software; reviews and verifies accounting records.
    • Prepares court dockets, orders, legal documents, and letters. 
    • Prepares for and attends monthly hearings, provides assistance to the Judge, Prosecutor, attending attorneys and defendants. 
    • Reviews cases of non-appearance, non-compliance, and non-payment.
    • Processes monthly reports to the State, Omni for hold/release on driver license, Collection Agency, etc. 
    • Assures court procedures are in compliance with court administrative orders, and state and local laws, regulations, and standards; monitors new legislation and rule changes and recommends changes to policies and procedures.

    DEPUTY TOWN SECRETARY

    • Serves as backup to the Town Secretary; assists with agenda preparation for Town Council meetings; reviews and proofreads materials for inclusion on the agenda; preparation and sets up for Council meetings; assists with the dissemination, distribution, imaging, filing, publication and maintenance of resolutions, ordinances, deeds, contracts, and other documents and records. 
    • Performs all functions pertaining to Accounts Payable/Receivable, bank account reconciliations; preparation of journal entries; and assists with payroll. 
    • Manages and maintains Town website and other social media pages, including building pages, preparing content, monitoring for maintenance, routinely checking analytics, and training other members of staff when necessary. 
    • Designs creative promotional and advertising pieces including digital content, brochures, promotional and advertising materials, and publications using a variety of media. 
    • Maintains flag inventory; instructs appropriate staff when flags need to be raised or lowered.
    • Assists with posting and/or publishing public notification of all official activities or meetings as required by the Open Meetings Act.
    • Performs general clerical duties such as: typing, filing, data entry/retrieval, daily operating procedures, directing calls and visitors, answering questions, and providing information to the public, receiving and responding to citizen concerns and/or referring to appropriate department for resolution, and preparing or distributing work order requests in a timely manner
    • Assists with Records Management, management of files, scanning.
    • Assists with special events including National Night Out, Spring Clean Up, and Operation Blue Santa
    • Conducts research; reads and interprets ordinances, regulations, and policies.
    • Orders office supplies
    • Must adhere to strict confidentiality regarding all aspects of the job.
    • Perform other duties as assigned or required to perform the functions of the position.
    • Encouraged to attend professional development workshops and conferences. May travel to various destinations in and out of the Town and may require overnight stay.

    Requirements

    MINIMUM QUAILIFICATIONS:

    • High School diploma or General Education Degree (GED)
    • Valid Class C Driver’s License required
    • 3-5 years of varied technical, clerical, or paraprofessional support experience in a municipal or county building
    • Texas Certified Municipal Court Clerk certification preferred or the ability to obtain within one-year from the date of hire.
    • Texas Registered Municipal Clerks Certification preferred, or the ability to obtain within thirty-six (36) months.
    • Must be a licensed notary or have the ability to obtain a Notary license within the first three months of hire
    • Pre-employment drug screen/background check
    • Ability to work some evenings/weekends

    KNOWLEDGE, SKILLS, AND ABILITIES:

    • Must be proficient in operating computers, phones, faxes, copiers, and other office equipment.
    • Must have excellent English communicative skills, both oral and written, to include spelling, grammar, and punctuation.
    • Requires the ability to analyze a variety of data and information, including ordinances and state statutes.
    • Experience with Publisher, Adobe, CivicPlus, Laserfiche, Fundviews and/or MyPermitsNow a plus.
    • Requires ability to perform cash handling procedures; basic mathematical calculations; and principles of customer service 
    • Requires ability to maintain confidentiality and discretion with sensitive information.
    • Ability to communicate effectively with diverse groups of individuals and to handle stressful situations and effectively deal with difficult and angry people.
    • Must be able to perform multiple tasks simultaneously; efficiently respond to a stressful or high-pressure environment: meet deadlines and perform multiple tasks under pressure: work with frequent interruptions and changes in priorities. Attention to detail a must.
    • Must be able to work effectively and efficiently with the general public and coworkers and maintain a pleasant and friendly demeanor at all times.
    • Proficient in operating computers, phones, faxes, copiers, and other office equipment.


  • May 31, 2022 9:48 AM | Anonymous member (Administrator)

    Posting Closing Date:                  June 20, 222

    Posting Number:                          2022-05-002

     Salary:                                   Up to $120,000

    Position Available:                July 1, 2022

    JOB DUTIES

    Performs highly advanced and supervisory (senior-level) appellate work. Supervises the work of others. Works under minimal supervision, with extensive latitude for the use of initiative and independent judgment.

    Oversees scheduling, preparation, and coordination of the court’s calendar and docketing. Oversees the maintenance of the official court minutes, orders, and opinions. Oversees the drafting of and/or drafts judgments and mandates and provides instruction on the use of an electronic filing system and on the use of computer software to create electronic briefs. Responsible for the collection of court fees and costs.

    Ensures that the rules governing court filings and filing requirements are followed. Prepares and forwards records for review by higher courts. Answers correspondence from judges, attorneys, and other parties. Files and preserves records, transcripts, proceedings, and decisions of the court. Certifies the judgments of the court to the proper trial courts. Serves as the court’s liaison with the Office of Court Administration and with executive and legislative branch agencies. Assists in transferring cases between courts.

    EXPERIENCE AND EDUCATION

    Experience in legal work. Graduation from an accredited four-year college or university with coursework in administration. Knowledge of principles and practices of general administration and management, and of the Texas court system and the rules of civil and appellate procedure. Skill in the use of a computer and office equipment, in analyzing and solving problems, and in making decisions affecting overall program operations. Ability to prepare reports; to analyze, process, and dispose of legal documents; to evaluate and administer programs; to communicate effectively; and to supervise the work of others

    REGISTRATION, CERTIFICATION, OR LICENSURE

    Must be bondable.

    Application Procedure:

    Please send your completed application package to:

    Myrna Gasc, Business Administrator

    600 Commerce Street, Suite 200

    Dallas, TX 75202

    Or via Email to:  BusinessAdministrator@5th.txcourts.gov

    The Fifth Court of Appeals is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, religion, age, or disability in employment or the provision of services. Pursuant to the Americans with Disabilities Act, the applicant should communicate any request for reasonable accommodations needed during the application process to the Court’s Business Administrator 214-712-3417.

     


  • May 27, 2022 8:28 AM | Anonymous member (Administrator)

    This position is responsible for performing clerical duties in support of the Municipal Court, as well as, providing clerical and receptionist duties for the city.  Duties include, but are not limited to, processing citation paperwork, preparing the court docket, data entry and filing. The position requires strong computer skills and good customer service.

    Hours are Monday through Friday 8:00 a.m. to 5:00 p.m.

    Please send resume to cityadministrator@cityofrogerstx.gov or apply online at www.cityofrogerstx.gov


  • May 20, 2022 10:19 AM | Anonymous member (Administrator)

    Salary $34,860.80 - $43,617.60 Annually
    Location Round Rock, TX
    Job Type Full-Time
    Department Municipal Court - Finance
    Job Number 201800970
    Closing 5/31/2022 11:59 PM Central

    Description
    Under general supervision, the Deputy Court Clerk provides support services to the municipal court including scheduling court dockets, maintaining records of the court process, and coordinating assigned activities with the general public.

    Examples of Duties

    • Assist the public in person and by phone including retrieving information and files and providing general information regarding court fines, scheduling of court dates, driving safety courses, deferred adjudication, warrants, and processing extensions; assist the public in problem solving and research activities.
    • Provide staff assistance; prepare periodic reports of municipal court activities; prepare and present staff reports and other correspondence as appropriate.
    • Organize, submit, process, file and/or distribute prepared paperwork for proper signatures.
    • Attend municipal court sessions to process paperwork as required.
    • Perform related duties and responsibilities as required.
    • Maintains data files, in both paper and electronic formats, by keying in data elements, sorting and filing.
    • Collects fines and fees
    • Inputs citation data into the computer system and checks it for accuracy.

    Experience and Training

    • High school diploma or equivalent is required. Two (2) years clerical and cash handling work experience is required.
    • Spanish speaking is preferred.

    Certificates and Licenses Required
    Must test for Municipal Court Clerk Certification-Level 1 within Eighteen (18) months of hire.

    Agency
    City of Round Rock 231 E. Main Street, Suite 100 Round Rock, Texas, 78664

    Phone
    512-218-5490

    Website
    http://www.roundrocktexas.gov

  • May 12, 2022 10:34 AM | Anonymous member (Administrator)

    COURT CLERK ($34,320.00 - $48,384.00 Annually) *Non-Exempt

    Apply Online:  City of Irving Jobs

    This position is responsible for performing clerical duties in support of the Municipal Court, and providing assistance and information to other departments, divisions and the public regarding court policies and procedures. Duties include processing criminal case paperwork received through the mail and at the counter, data entry and filing. The typical work schedule is Monday through Friday 8:00 a.m. to 5:00 p.m., and could periodically include weekends and holidays. A high school diploma, or equivalent, and one year of cash-handling experience are required. Must have excellent customer service skills and be able to handle a high volume of customer traffic in person and over the phone. Bilingual (English / Spanish) skills are beneficial. Duties involve access to sensitive Criminal Justice Information Systems (CJIS), which requires that a thorough background check be conducted. Must not have any criminal conviction above the grade of a Class B misdemeanor or any Class B misdemeanor within the past 10 years; other convictions may also be considered. 

    Full Job Descriptions

    The full job description for these positions and all other City of Irving job classifications are available online. Click here to access the list of job titles.

    Culture

    The Municipal Court’s role is to make fair and impartial judgments or decisions about violations of city ordinances and other minor crimes (Class C misdemeanors). Its six divisions are:

    ·         Administration

    ·         Compliance / Warrant

    ·         Court Services

    ·         Customer Service

    ·         Judicial

    ·         Teen Court


  • May 12, 2022 10:31 AM | Anonymous member (Administrator)


    CHIEF CITY MARSHAL ($62,424.00 - $87,996.00 Annually) *Exempt

    Apply Online: City of Irving Jobs

    Duties include coordinating, planning and overseeing a wide variety of technical and administrative tasks to support the overall court process; providing supervision to city marshals, clerks and contract security personnel; performing evaluations of operations, activities, facilities and equipment to ensure compliance with all applicable safety standards; assuring city marshals complete all required training; and assisting with departmental budget preparation and administration. Duties also include participating in warrant investigations, serving warrants, making arrests and performing general law enforcement duties as necessary; assisting with the processing and service of subpoenas and writs; serving as bailiff; providing court security; and transporting and processing prisoners from other agencies. Must have Active Texas Intermediate Peace Officer License, meet all current TCOLE standards and possess a valid Texas driver’s license with a good driving record. An Associate degree, or equivalent, in a related field; and five years recent experience as a marshal, warrant officer or police officer with a Texas municipal court or police department, or Texas Constable or Sheriff's Office, as well as two years supervisory experience, required. Duties involve access to sensitive Criminal Justice Information Systems (CJIS), which requires that a thorough background check be conducted. In accordance with CJIS requirements, must not have any criminal conviction as an adult or juvenile above the grade of a Class B misdemeanor or any Class B misdemeanor within the past 10 years; other convictions may also be considered. 

    Full Job Descriptions

    The full job description for these positions and all other City of Irving job classifications are available online. Click here to access the list of job titles.

    Culture

    The Municipal Court’s role is to make fair and impartial judgments or decisions about violations of city ordinances and other minor crimes (Class C misdemeanors). Its six divisions are:

    ·         Administration

    ·         Compliance / Warrant

    ·         Court Services

    ·         Customer Service

    ·         Judicial

    ·         Teen Court


  • May 09, 2022 9:03 AM | Anonymous member (Administrator)

    JOB TITLE:                                      Municipal Court Clerk

    DEPARTMENT:                              Administration

    FLSA STATUS:                                Non-Exempt

                           

    EFFECTIVE DATE:                       May 5, 2022

    JOB SUMMARY:

    Under the direct supervision of the City Administrator, is responsible for assisting with the day-to-day operations of the Blanco Municipal Court and business office, processing court transactions and payments and receipting transactions for other City departments; providing excellent customer service to customers via the telephone and in person; demonstrating knowledge of municipal court procedures; may serve as secondary back-up to the Utility Billing Clerk, and doing related work as assigned.


    ESSENTIAL JOB FUNCTIONS:
    Note:  This information is intended to be descriptive of the key responsibilities of the position.  The list of essential functions below does not identify all duties performed by any single incumbent in this position. 

    Coordinate all day-to-day municipal court activities with defendants, Judges, City Prosecutor, Police Department, attorneys, court staff, and other levels of the criminal justice system, to include court dockets, jury charges and all court cases. Assist the Municipal Court Judge and Prosecutor with all court activities by performing all administrative duties and clerical functions requiring considerable discretion and specialized knowledge of the court, court operations, policies, and procedures, as well as the business office. Serves as liaison between City Prosecutor and Defense attorneys;

    On a day-to-day basis, provide ministerial support for all court activities to include, entering data for citation records by computer entry, and assisting customers in person and on the telephone.  Receive, process and post payments to municipal court cases, and to other accounts via computer terminal. Summons residents for jury service as needed.

    Prepare and maintains appropriate court-related calendars. Assist with processing court cases during all court proceedings. Calls the docket on court day and signs court complaints.  Processes all tickets, jury trials, appeal cases, and other special court activities.  Processes all data entries, postings and transmittals of Failure to Appear Program files to Department of Public Safety vendors.  Process all Failure-to-Appear, General Warrants, Capias Warrants and a prepare a periodic accounting of bonds processed;

    Process appeals, stamp and sign complaints. Coordinate posting of accounts overdue, and receipts of accounts paid from municipal court collection agencies.  Post program files to DPS, process warrants, and preparing periodic accounting of bonds. Assist all customers, by telephone, in person, and other means, with questions requiring knowledge of business office practices and policies, municipal court legal requirements and court policies;

    Follow the departmental operations in concert with all applicable laws, ordinances and policies/procedures from the City Council and City Administrator.  Shall be able to read, write and converse in the English language. Must be able to read the computer screen and other written data on computer. Coordinate the preparation of files for court use.  Process timely notices to defendants of arraignments, trials, and hearings.  Prepare monthly and quarterly reports for local and state agencies;

    Creates and updates detailed case files, accurate court records, including status changes, adding clerk comments and address changes. Ensures records for warrants are maintained and warrants are removed when the case is resolved. Prepares records for storage in archives in accordance with the City’s records retention schedule; Purge documents in storage according to the City and State Library retention schedule.

    Prepares and processes correspondence relevant to complaints, citations, and judgements, including defensive driving reports requests, payment extensions, late notices, and court resets. Calculates court costs/fees and fines. Processes payments, including cases sent to collections, cash/surety bonds, and jail time credit. Informs defendants of their rights during Municipal Court procedures. Facilitates court sessions, including preparation of the docket and appropriate after court case updating and documentation preparation.

    Arrange, index, and file cases, letters and documents in correct alphabetical, numerical or established filing order.  Compile statistics and maintain statistical records for Municipal Court. Complete all reports and paperwork promptly, legibly, accurately, thoroughly, neatly and with correct grammar and spelling.  Performs clerical duties by preparing and processing correspondence for mailing, maintaining case, letter, and document files.  Prepares correspondence using word processor program and process correspondence for mailing;

    Must be able to prioritize heavy workloads effectively. Shall have a working knowledge of City codes and Departments. Assists in performing daily cash report and close out reports, compiling and maintaining statistical records. Assigned as the first in the office to answer incoming calls;

    Demonstrate pleasant, courteous, and efficient interactions with the general public, City employees and Department Staff. Shall use tact, diplomacy and discretion as required.
    Must demonstrate excellent customer service skills to include discretion, courtesy, and patience;

    Must have the ability to perform the normal interactive functions of the job, and to withstand the normal stresses of the workplace. Shall be able to sit for extended periods of time writing reports and reading correspondences on the computers.  Must possess a working knowledge of general office equipment, procedures, and operations.  Must be able to work closely with others as part of a team.  Shall not pose a threat to the health and safety of self or others;

    Make effective decisions and work well under pressure without constant supervision.  Responsible for the efficient and safe operation, care, and appearance of assigned area and equipment;

    Attend job-related training to maintain municipal court proficiency as assigned.  Must be able to read, comprehend and interpret for others city codes and ordinances.  Shall demonstrate the ability to read, write and understand written instructions, reports, documents;

    Must have the ability to attend work regularly and predictably. May be asked to work a flexible schedule, to include evenings hours, weekends, and holidays.

    Follow the departmental operations in concert with all applicable laws, ordinances and policies/procedures from the City Council, City Administrator.

    Perform as secondary back up to the Utility Billing Clerk as needed.

    Perform any and all other jobs as assigned by the City Administrator.

    MACHINES, TOOLS, EQUIPMENT, SOFTWARE, AND HARDWARE USED:

    Must be able to use, telephone, copier, calendar, and; in a safe manner. Proficient with Windows operating environment and Microsoft Word, Excel, and Power Point and a working knowledge of Access. Must be willing to learn how to operate the City’s Court Management software.

    ENVIRONMENTAL FACTORS:
    Must be able to work indoor. Occasional trips outside to various public facilities.

    C
    Continuously

    F
    Frequently

    O
    Occasionally

    R
    Rarely

    N
    Never

    D

    Daily

    W

    Several Times Per Week

    M

    Several Times Per Month

    S

    Seasonally

    N

    Never

    -Health and Safety Factors-

    -Environmental Factors-

    Mechanical Hazards

    N

    Respiratory Hazards

    N

    Chemical Hazards

    N

    Extreme Temperatures

    N

    Electrical Hazards

    N

    Noise and Vibration

    N

    Fire Hazards

    N

    Wetness/Humidity

    M

    Explosives

    N

    Physical Hazards

    M

    Communicable Diseases

    N

    Physical Danger or Abuse

    N

    Inclement Weather

    R

    OVERALL PHYSICAL STRENGTH DEMANDS:
    Must be able to lift and carry a minimum of 10 pounds; climb, kneel, squat, stoop and bend freely. Walks long distances on uneven terrain and hard surfaces. Must be able to maintain all physical demands illustrated in this job description and through the course of employment.

    -Physical strength for this position is indicated below with “X”-

    Sedentary

    Light

    Medium

    Heavy

    Very Heavy

     

    Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time.

    X

    Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree.

    Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10 lbs. constantly.

    Exerting 50-100 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly.

    Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly.


    PHYSICAL DEMANDS:

    Must be able to sit or stand for extended periods of time while performing various tasks.

    C

    Constantly

    2/3 or more of the time.

    F

    Frequently

    From 1/3 to 2/3 of the time.

    O

    Occasionally

    Up to 1/3 of the time.

    R

    Rarely

    Less than 1 hour per week.

    N

    Never

    Never occurs.

    Note:  This is intended as a description of the way the job is currently performed.  It does not address the potential for accommodation.


    -Physical Demand-

    -Frequency-

    -Brief Description-

    Standing

    F

    Communicating with co-workers and customers

    Sitting

    C

    At desk

    Walking

    O

    Around office environment

    Lifting

    O

    Office supplies

    Carrying

    O

    Office supplies

    Pushing/Pulling

    F

    Office supplies, office chair and file cabinet drawers

    Reaching

    O

    For supplies and filing

    Fine Dexterity

    F

    While working on computer

    Kneeling

    O

    Retrieving items from lower shelves/ground

    Crouching

    O

    Retrieving items from lower shelves/ground

    Crawling

    N

    N/A

    Bending

    O

    Retrieving items from lower shelves/ground

    Twisting

    F

    Getting inside vehicle, and getting office supplies

    Climbing

    N

    N/A

    Balancing

    R

    While performing everyday task

    Vision

    C

    Viewing computer screen, maps and documents

    Hearing

    C

    Listening coworkers, citizens and business owners

    Talking

    C

    Communicating with co-workers and public and on telephone

    Foot Controls

    R

    While driving City automobile

    JOB REQUIRMENTS:

    -Description of Minimum Job Requirements-

    Formal Education

    Work requires knowledge of a specific vocational, administrative, or technical nature that may be obtained with six-months/one year of advanced study or training past the high school equivalency.  Community college, vocational, business, technical or correspondence schools are likely sources.  Appropriate certification may be awarded upon satisfactory completion of advanced study or training.

    Experience

    Over one year up to and including three years.

    Supervision

    This position does not supervise any employees.

    Human Collaboration Skills

    Work may require providing advice to others outside direct reporting relationships on specific problems or general policies.  Contacts may require the consideration of different points of view to reach agreement.  Elements of persuasion may be necessary to gain cooperation and acceptance of ideas.

    Freedom to Act

    Receives Direction: The employee normally performs the duty assignment after receiving general instructions as to methods, procedures, and desired end results. There is some opportunity for discretion when making selections among a few, easily identifiable choices.  The assignment is usually reviewed upon completion.

    Technical Skills

    Standardized Skill Requirements: Work requires the use of standard technical skills appropriate to the work environment of the organization.

    Fiscal Responsibility

    Position has moderate fiscal responsibility.  May be responsible for the billing, collection and/or accounting of funds.  May be responsible for the handling and balancing of cash.

    Reading

    Intermediate - Ability to read papers, periodicals, journals, manuals, dictionaries, thesauruses, and encyclopedias. Ordinarily, such education is obtained in high school up to college. However, it may be obtained from experience and self-study.

    Math

    Basic - Ability to perform the four basic arithmetic operations.  Ordinarily, such education is obtained in elementary school up to high school. However, it may be obtained from experience and self-study.

    Writing

    Intermediate - Ability to write reports, prepare business letters, expositions, and summaries with proper format, punctuation, spelling, and grammar, using all parts of speech.  Ordinarily, such education is obtained in high school up to college. However, it may be obtained from experience and self-study.

    Certification &
    Other Requirements

    Required to hold a Notary Public Certification or become certified within six months of hire. Must be certified as a Level I Texas Municipal Court Clerk within 12 months of appointment date. Must be bondable under City's public employee blanket bond. All required licenses and certificates must be current and valid.

    PRIMARY WORK LOCATION

    Office Environment

     X

         Vehicle

     


  • May 02, 2022 8:41 AM | Anonymous member (Administrator)

    SALARY: $15.99 – $19.99 (HOURLY)

    JOB TYPE: Full-Time

    JOB NUMBER: 22-00143

    DEPARTMENT: Municipal Court

    LOCATION: 3120 N. Main Street, Baytown, TX

    CONTACT: Agnes McKay

    EMAIL: Agnes.McKay@Baytown.org

    WEBSITE: https://baytown.org/

    Baytown is a growing community with a population of approximately 82,000 situated on the north side of Galveston Bay. As a full-service municipal government our purpose is simple – Together we enrich lives and build community.

    Our employees are dedicated to public service through Caring, Innovation, Collaboration, Leadership and Stewardship,
     and we are looking for a qualified candidate who shares our values to join our team in the role of Municipal Court Clerk.

    The Municipal Court Clerk provides daily customer service to the general public regarding citations, warrants, complaints, and other Municipal Court proceedings; properly receipts and records all court fees/fines; assists in the preparation of court cases and files or routes court documents; while also completing other general duties. This position requires a highly motivated individual with specialized knowledge of court operations, policies, and procedures; and a person who strives for success by demonstrating the values of integrity, customer service, efficiency, and innovation.

    Duties

    • Daily citation entry and processing of citations into Brazos software. Daily citation imports and processing from PD software into Incode. Review’s citation download report for errors. Citation entry of citations received from animal services, TXDOT offices, planning department.
    • Process payment of citation fines received in person at the window or by mail.   Accounts for monies collected on a daily basis and prepares the daily deposits.
    • Process jail docket on a daily basis.  Collects money from the jail and transfers bond money from the jail to cashier; processes bonds for Judge's signature to refund/forfeit bond monies per court disposition.
    • Communicates with Police Dept., City Attorney, Health Dept., and Inspection Dept. to arrange trials by Judge and by jury. Issues subpoenas to officers and witnesses.  Generates subpoenas for citizens for jury duty; generates docket sheets for daily trials; handles and records appeals for court and all civil hearings. Handles payment review dockets by reviewing indigency cases file within the court.
    • Answers phones and communicates with the public and other City departments.   Retrieves dispositions-cases closed out, maintains dockets and very tedious filing system.
    • Processes warrants, capias warrants, show cause letters, deferments, community service, defensive driving, family violence
    • Performs all other duties as assigned.

    Minimum Qualifications

    REQUIRED:

    • 1.       High school diploma or equivalent (GED)
    • 2.       Two years general office or municipal court experience
    • 3.       Cash handling experience
    • 4.       Must complete the Texas Municipal Court Education Center training program Level I within one year of hire date (full-time) or within two years of hire date (part time).  Must be able to attend twelve hours of TMCEC sponsored school per year thereafter.
    • 5.       Must possess a valid Texas driver’s license.
    • 6.       Progressive computer experience in Microsoft Office. 

    PREFERRED:

    • 1.       Bilingual in English and Spanish
    • 2.       Associate’s Degree from an accredited college or institution in a related field or combination of equivalent year’s education and experience.

    Additional Information

    • Knowledge of court procedures
    • Knowledge of applicable laws, rules, regulations, policies, and procedures
    • Knowledge of legal procedures
    • Knowledge of modern office procedures
    • Knowledge of community resources
    • Knowledge of caseload management principles and practices
    • Knowledge of conflict mediation principles and practices
    • Skilled in providing customer service
    • Skilled in keyboarding
    • Skilled in operating modern office equipment
    • Skilled in managing a caseload
    • Skilled in defining problems, collecting data, establishing facts, and drawing valid conclusions
    • Skilled in preparing clear and concise reports
    • Skilled in maintaining sensitive and confidential information
    • Skilled in operating a computer and related software applications
    • Skilled in communicating effectively with a variety of individuals


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