Salary

$18.78 - $27.23 Hourly

Location 

Allen, TX

Job Type

Full Time

Department

FINANCE-MUNICIPAL COURT

Division

MUNICIPAL COURTS

Opening Date

03/19/2025

Closing Date

4/4/2025 5:00 PM Central

APPLY ONLINE

• Description
• Benefits
• Questions

Description

HIRING RANGE:  $1,502.22 - $1,840.29 Biweekly
FULL SALARY RANGE:   $1,502.22 - $2,178.34 Biweekly

The City:
With over 100,000 residents, the City of Allen is a dynamic and welcoming community. The City of Allen's strong economy, diverse population, great educational institutions, and quality of life make it the ideal place to work, live, and play. The City of Allen has something to offer for everyone.
 
The City's Mission is "To achieve excellence in managing development of the community and in providing city services so that conditions of living and public confidence are continually enhanced".
 
Our employees serve the citizens of Allen with the following values:

• People First – Giving priority to others
• Respect – Treating others with courtesy and dignity
• Integrity – Serving with honesty, trust, and hard work
• Deliver – Following through on commitments while exceeding expectations
• Excel – Creating an innovative and improving work environment

The purpose of this position is to assist with the operations of the Municipal Court.  This is accomplished by providing customer service and support and maintaining records and databases.  This position provides increased responsibility for duties such as maintaining all necessary databases and paperwork for the City of Allen Municipal Court, creating warrants, scheduling court dates, controlling court dockets, processing court appearance bonds, and coordinating other activities as needed. This position will be cross-trained to perform the duties of Bond Clerk, Warrant Clerk, and Docket Clerk in order to rotate positions as necessary. This position does not provide direction to other employees.

Essential Functions

This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent.

• Provide departmental support for various areas by assisting with customer service, entering data, providing computer support, resolving problems, and attending municipal court sessions to process paperwork as required.
• Assist the public by retrieving information and files, providing general information regarding the scheduling of court activities, defensive driving, warrants and processing extensions; assists the public in problem solving and research activities.
• Assist with the processing, posting, balancing, reconciliation, and deposit of various payments for court services and citations.
• Provide staff assistance to the Court Administrator/Court Supervisor; prepare periodic reports of municipal court activities; prepare and present staff reports and other correspondence as appropriate.
• Maintain working knowledge and understanding of state laws, local laws/regulations and legal opinions basic to municipal court operations (i.e., Texas Traffic Laws, Texas Criminal Laws, Texas Alcohol Beverage Code, City Ordinance, and Attorney General Opinions).
• Perform various administrative tasks requiring interaction and coordination with departmental staff, Judge, Prosecutor offices and other City departments such as Finance, Police, Fire, Public Works, Animal Control, Environmental Services and other related agencies.
• Perform related duties as required and all other duties as assigned.

Additional essential functions as it relates to the respective area or work
Warrants

• Create Capias, Capias Pro Fines, Bench Warrants, Failures to Appear and Violations of Promises to Appear, for Judge's signature.
• Maintain warrant database and filing system.
• Prepare and mail warrant courtesy notices and other correspondence.
• Steer activities associated with warrant lists for the Allen Police Department, and the Texas Warrant Roundup.

Dockets

• Schedule cases, summon defendants and witnesses, and prepare case files for court hearings, create and maintain database and filing system for Junked Vehicle cases, Property Hearings, Vehicle Impound Inventories, Animal Seizures, Administrative Warrants, and Emergency Protective Orders.
• Prepare and mail Show Cause Hearing notices and Past Due Violation notices.
• Schedule cases for Trials by a Judge and Jury Trials including summoning juries and preparing trial documents.
• Prepare and submit appeals and transcripts to the Collin County District Clerk's Office.
• Attend municipal court sessions to process paperwork as required.

Bonds

• Process court appearance bonds, jail cash and surety bonds, time served orders, community service orders, and indigency orders.
• Successfully navigate cases through the Bond Forfeiture process up to and including Judgment Nisi stage.

 

Job Requirements

Education & Experience
 Work requires broad knowledge in a general professional or technical field. A typical way to obtain the required qualifications would be:

• Six (6) months of advanced study or training past the high school equivalency plus two (2) years of relevant experience.

Other combinations of education and experience may be considered.

Certification and Other Requirements

• Valid Texas Class C Driver's License
• Level I Court Clerk Certification or the ability to achieve within one (1) year of the hire date

Overall Physical Strength Demands
Light - Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree.

EmployerCity of Allen

AddressCity Hall
305 Century Parkway
Allen, Texas, 75013

Phone214-509-4676

Websitehttp://www.cityofallen.org

Posting Title	Business Process Specialist
Job Requisition Number	COA093197
Position Number	100690
Job Type	Full-Time
Division Name	Municipal Court
Minimum Qualifications	Graduation with a Bachelor’s degree from an accredited college or university with major coursework in a field related to the job, plus one (1) year experience related to the job. Experience may be substituted for education up to a maximum of four (4) years. Licenses or Certifications: None
Notes to Applicants	Employment Application: APPLY ONLINE AT CITY OF AUSTIN JOBS The City of Austin employment application is an official document; incomplete applications will not be considered. Please be sure to detail on the application all current and previous employment that you wish to be considered as part of your qualifications. Detailed, complete Employment Application is required to help better evaluate the applicant’s qualifications – minimum and preferred as noted on the job posting. Incomplete applications will be disqualified. You must use “N/A” for fields that are not applicable. Employment history dates must include month and year as well as the name and contact information for the supervisor and/or human resources department. Verification of employment history dates on resume should match online Employment Application. Starting salary will be based on overall relevant experience from your employment application, not your resume or cover letter. Please note that Austin Municipal Court may close the job posting at any time after 7 days from the date of the initial advertisement. Additional Information: Please note that cover letter submissions and supplemental question responses will be utilized in determining if you are selected to move forward in the hiring process. Skills assessments may be used to determine selection for interview process after initial applicant review. CBI: If selected as top candidate for this position you must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check to be hired and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following will result in being disqualified for this position: Felony Convictions, Felony Deferred Adjudication, Class A & B Misdemeanor Deferred Adjudication, Class B Misdemeanor Convictions, an Open Arrest for Any Criminal Offense (Felony or Misdemeanor), and Family Violence Convictions. Working with the City of Austin provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more. Please click HERE for more information. This position is eligible for Public Service Loan Forgiveness (PSF) Program. This program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans.
Pay Range	$29.23 – $36.54 per hour
Hours	Monday-Friday 8:00 a.m. – 5:00 p.m. Please note: Schedule may include days, evenings, nights, weekends and/or holidays. Municipal Court is a 24 hour, 7 days per week business operation. Schedule/location may change based upon business needs.
Job Close Date	02/28/2025
Type of Posting	External
Department	Municipal Court
Regular/Temporary	Regular
Grant Funded or Pooled Position	Not Applicable
Category	Professional
Location	6800 Burleson Road, Building 310, Ste 175 Austin, TX 78744
Preferred Qualifications	Advanced proficiency with Microsoft Office Suite. Experience designing and implementing quality assurance efforts across an organization or department. Experience developing detailed process flow charts. Knowledge regarding data visualization and tailoring data to specific audiences.
Duties, Functions and Responsibilities	Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. 1. Assists in planning, executing and closing projects in a variety of operational and/or administrative situations related to specific assignments/areas. 2. Develops and maintains databases to support data analysis and research findings for business projects. 3. Assists in preparation of recommendations for implementation of new or revised policies, procedures, and/or process changes/improvements. 4. Write reports that summarize findings, data collection techniques, implementation options, etc. 5. Establishes project schedules using project planning software/tools, updates and maintains project status reports. Communicate project/process status. 6. Conduct research, analyze trends, determine accuracy and relevancy of data/information, and use sounds judgment to evaluate alternatives. 7. Facilitates and documents meetings, action items, and processes using flowcharting methodologies. 8. Maintains positive working relationships with managers, supervisors, employees and other stakeholders to gain their cooperation and support. Responsibilities- Supervision and/or Leadership Exercised: None
Knowledge, Skills and Abilities	Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. • Knowledge of business strategies, objectives, planning, development and management processes and process improvement Knowledge of research methodologies, cost/benefit analysis, statistics and financial modeling Knowledge of applicable City of Austin, state and federal statutes, ordinances and codes Knowledge of performance measures, quality improvement programs and project management methods Skill in oral and written communication using a variety of formats including: print communication, electronic format, presentations and telephonic Skill in using computers and related software applications Skill in data analysis and problem solving Ability to quickly recognize and analyze irregular data and situations Ability to work independently and with teams
Criminal Background Investigation	This position has been approved for a Criminal Background Investigation.
EEO/ADA	City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
Information For City Employees: If you are an employee within	the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

CITY OF LAVON, TEXAS

JOB ANNOUNCEMENT

The City of Lavon is seeking an experienced Court Clerk to perform complex clerical and administrative tasks associated with municipal court administration. This position will greet and assist customers via telephone and in person and perform a full range of administrative functions of above average difficulty and related work as required. This position is organized to work 40 hours per week. Benefits include health insurance, dental, vision, HRA, and other insurance benefits, TMRS retirement 7%, 2:1 and paid holidays and personal time off. Starting Pay Range $20-$25 per hour depending on experience and qualifications.

Title: COURT CLERK FLSA: Non-Exempt

Department: Administration

Job Summary: Under the general supervision of the City Secretary, the Court Clerk provides a variety of Municipal Court services to the general public.

Essential Job Functions:

● Administration

○ Receives payments and provide receipts for court fines and fees, as well as cash bond payments, in person, by mail, online, or by phone

○ Balances cash drawer daily

○ Prepares and maintains all court records, both paper and electronic, and related files by:

■ Preparing documents for court

■ Processing judgements and dispositions

■ Entering case information into court software system

○ Prepares and maintains court dockets, as needed

○ Reviews court files for compliance of judge’s orders

○ Generates correspondence and documents for defendants related to court case files, including: court summons, letters, hearing notices, etc.

○ Uploads, imports and processes new citations/complaints from the Police, Animal Control and Code Enforcement staff, as needed

○ Advises defendants of their rights and basic judicial procedures

○ Processes incoming/outgoing mail, including payments, bonds, time served requests and other correspondence

● Municipal Court Records

○ Maintains and processes requests for Municipal Court reports and records pursuant to policy and procedure

○ Fulfills open records requests for the Municipal Court

● Customer Service

○ Provides customer service to citizens, defendants, parents of defendants, and other parties by phone, email, and in person, including but not limited to:

■ Answering questions

■ Taking payments

■ Setting court dates

■ Data entry

■ Preparing payment plans

■ Receiving documents

■ Filing appropriately

○ Responds to customer inquiries and complaints

○ Backs up Utility Billing customer service

● Other

○ Assists judge, prosecutor, and attorneys/lawyers, as needed

○ Performs other related duties as may be assigned

Knowledge of:

● City organization, operations, policies and procedures

● Applicable local, state and federal laws, rules, regulations and guidelines

● Legal system

● Code of Judicial Conduct

● Penal Codes

● Principles and practices of effective customer service

● Texas Local Government Codes

● Applicable policies, procedures and regulations covering specific areas of assignment

● Business and personal computers, and spreadsheet software applications

Skill in:

● Handling situations requiring diplomacy, fairness, firmness and sound judgment

● Understanding and applying relevant policies and procedures

● Establishing and maintaining effective working relationships with various City departments, external government agencies, attorneys, and the general public

● Operating a personal computer

● Communicating effectively both verbally and in writing

Education/Training/Experience Requirements:

1. High school diploma or equivalent

2. Two years of customer service experience

3. Municipal Court Clerk Level 1 certification within 12 months of hire and the Level 2 certification within three years of hire date

4. A valid Texas driver’s license

Physical Demands/Work Environment:

Work is performed in a standard office environment with low to moderate noise level. Subject to sitting for an extended period of time, standing, walking, bending, reaching, kneeling, and lifting. Putting away such items as records and office supplies of moderate weight of up to 40 pounds. Working with a wide variety of people.

E.E.O.C. The City of Lavon does not discriminate on the basis of race, color, national origin, sex, religion, age, disability or military service in employment or the provision of services.

Court Case Manager

APPLY ONLINE AT NORTH RICHLAND HILLS JOBS

Under the direction of the Assistant Court Administrator, the Case Manager plays a crucial role in administering court operations. Key responsibilities encompass docket management for both Criminal and Civil Courts, prioritizing case flow management and client advocacy. This includes facilitating Civil Accord meetings, managing timelines for ordinance violation cases, and conducting specialized assessments to connect defendants struggling with substance abuse and/or mental health challenges to appropriate community resources. This position is responsible for fostering strong collaboration with internal and external agencies, families, and stakeholders. Effective information gathering and timely recommendations to support the Judge, Prosecutor, and Administrative Hearing Officer to make informed decisions that prioritizes the defendant/respondent's best interests and ensures compliance with the City's Code of Ordinances is essential. This position requires exceptional organizational, communication, and interpersonal skills.

Why Work for the City of North Richland Hills?
As an employee of the City of North Richland Hills you will experience more than just a job, more than a paycheck. Working for the City of North Richland Hills means becoming a member of our family and reaping the benefits that go along with it.
Insurance
Full time employees are offered a complete line of benefits, which includes medical, dental and vision insurance, life insurance equal to three times your salary, and optional supplemental life insurance and long-term disability programs.
Retirement
As a full time, employee, you will become a member of the Texas Municipal Retirement System (TMRS) with the City of North Richland Hills making contributions towards your account. You can also put savings toward retirement in the voluntary 457 deferred compensation plan.
Vacation, Holidays, and Sick Leave
The city offers vacation and sick leave, as well as ten paid holidays. Full time employees earn three weeks of vacation during their first year of employment and 10 hours of sick leave a month.

What We're Looking For
·        Two-year associate's degree, diploma or equivalent from a college.
·        Minimum of three years of Court or related operations experience, combined with two years of supervisory support experience.
·        Candidates must have or be able to obtain Level 1 Court Clerk State Certification within one year of their hire date.
·        Valid Texas Class C Driver's License.

Open Until Filled Please Attach Resume

Code : 2025004-1

Location : MUNICIPAL COURT

Posting Start : 01/14/2025

DEPENDENT ON QUALIFICATIONS: $60,848.00-$72,595.00

Title: Courtroom Deputy to U.S. Magistrate Judge

Job number: USDC 24-33

Closing date: Open until filled, priority consideration given to application received by February 21, 2025.

Starting Salary: Up to $76,017 (commensurate with experience and qualifications)

[Current judiciary employees will be considered for a salary match up to CL 27]

Location: Austin, Texas

The United States District Court is currently accepting applications for a Courtroom Deputy for U.S. Magistrate Judge Dustin M. Howell in Austin, Texas. The Courtroom Deputy manages the judge's caseload, attends and logs court proceedings, and processes orders. In addition, as a Clerk's Office staff member, the Courtroom Deputy serves as a liaison with the judge, the Clerk's Office, chambers staff, attorneys, federal agencies, and the public.

Primary Responsibilities:

• Manage judge's cases by calendaring, including distributing and monitoring deadlines, reviewing filings of pertinent documents, and responding timely to judicial orders.
• Examine all papers assigned to a district judge to ensure conformity with the federal rules, policies, and procedures of the Clerk's Office and district judge's chambers.
• Serve as the primary source of information on scheduling conferences, hearings, trials, and other case processes.
• Attend court sessions and conferences - Assist with the orderly flow of proceedings, which includes administering oaths, setting up the courtroom, assuring the presence of all necessary participants, managing exhibits, and assisting with electronic evidence presentation systems. Take notes of proceedings, rulings, notices, and prepare minute entries electronically.
• Draft form orders and judgments for the judge's approval, prepare and docket orders, pleadings, judgments, and minutes utilizing the Court's electronic filing system (CM/ECF).
• Review the quality of electronically filed documents, ensuring that all orders and automated entries are appropriately and accurately docketed.
• Provide information to attorneys on the judge's special procedures, answer procedural questions, and assist with compliance.
• Assist the Clerk's Office as needed, and all other duties as assigned.

Minimum Qualifications:

• To qualify for the CL-26, candidates must have a minimum of one-year specialized experience. To qualify for appointment at CL-27 the candidate must have a minimum of two years’ specialized experience. If appointed at CL-26, the incumbent is eligible for noncompetitive promotion to CL-27 after one year, pending acceptable job performance.
• Specialized experience is defined as progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures. Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations
• Attention to detail and accuracy.
• Understand legal terminology.
• Commitment to providing excellent customer service.
• Interact effectively and appropriately with others as a team.
• Exhibit excellent judgment, temperament, integrity, trustworthiness, resilience, and character required of a judiciary employee.
• Ability to maintain confidentiality, handle sensitive information, and exercise discretion at all times.
• Self-motivated, professional demeanor even in a stressful, fast-paced environment, and excellent communication and interpersonal skills.
• Proficient skill with Adobe Acrobat and Microsoft Office, including Word and Excel.
• Prior experience with the Court's case management system (CM/ECF) is preferred.
• Availability for overtime and occasional overnight travel is required.

Application Procedure:

Qualified candidates may apply by submitting a cover letter (include job title/number listed above), detailed resume, e‐mail address, and a daytime phone number to: www.txwd.uscourts.gov > Court Info > Jobs > Current Employment Opportunities & Online Application. Local candidates will receive priority consideration.

The United States Courts reserves the right to modify the conditions of this job announcement, or to withdraw the announcement, any of which may occur without prior written or other notice. More than one position may be filled from this posting. In the event that a position becomes vacant in a similar classification, within a reasonable time of the original announcement, the Court Unit Executive may elect to select a candidate from the applicants who responded to the original announcement without posting the position. The Court is not authorized to reimburse travel expenses for interviews or relocation. This position is subject to mandatory electronic direct deposit of salary payments. All applicants must be a U.S. citizen or must be a lawful permanent resident (i.e., green card holder) and seeking U.S. citizenship. Applicants are advised that false statements or omission of information on any application materials may be grounds for non-selection, withdrawal of an offer of employment, or dismissal after being employed. Employees of the U.S. Courts serve under "Excepted Appointments" and are considered "at-will" employees (except for probation officers who may be removed for cause). All employees are required to adhere to the Code of Conduct for Judicial Employees (available for review upon request). Applicants scheduled to interview should advise the Human Resources staff if any accommodation is needed.

The United States District Court is an Equal Opportunity Employer.

Title: Courtroom Deputy to U.S. Magistrate Judge

Job number: USDC 25-01

Closing date: Open until filled, priority consideration given to application received by February 19, 2025.

Starting Salary: Up to $76,017 (commensurate with experience and qualifications)

[Current judiciary employees will be considered for a salary match up to CL 27]

Location: Austin, Texas

The United States District Court is currently accepting applications for a Courtroom Deputy for U.S. Magistrate Judge Susan J. Hightower in Austin, Texas. The Courtroom Deputy manages the judge's caseload, attends and logs court proceedings, and processes orders. In addition, as a Clerk's Office staff member, the Courtroom Deputy serves as a liaison with the judge, the Clerk's Office, chambers staff, attorneys, federal agencies, and the public.

Primary Responsibilities:

• Manage judge's cases by calendaring, including distributing and monitoring deadlines, reviewing filings of pertinent documents, and responding timely to judicial orders.
• Examine all papers assigned to a district judge to ensure conformity with the federal rules, policies, and procedures of the Clerk's Office and district judge's chambers.
• Serve as the primary source of information on scheduling conferences, hearings, trials, and other case processes.
• Attend court sessions and conferences - Assist with the orderly flow of proceedings, which includes administering oaths, setting up the courtroom, assuring the presence of all necessary participants, managing exhibits, and assisting with electronic evidence presentation systems. Take notes of proceedings, rulings, notices, and prepare minute entries electronically.
• Draft form orders and judgments for the judge's approval, prepare and docket orders, pleadings, judgments, and minutes utilizing the Court's electronic filing system (CM/ECF).
• Review the quality of electronically filed documents, ensuring that all orders and automated entries are appropriately and accurately docketed.
• Provide information to attorneys on the judge's special procedures, answer procedural questions, and assist with compliance.
• Assist the Clerk's Office as needed, and all other duties as assigned.

Minimum Qualifications:

• To qualify for the CL-26, candidates must have a minimum of one-year specialized experience. To qualify for appointment at CL-27 the candidate must have a minimum of two years’ specialized experience. If appointed at CL-26, the incumbent is eligible for noncompetitive promotion to CL-27 after one year, pending acceptable job performance.
• Specialized experience is defined as progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures. Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations
• Attention to detail and accuracy.
• Understand legal terminology.
• Commitment to providing excellent customer service.
• Interact effectively and appropriately with others as a team.
• Exhibit excellent judgment, temperament, integrity, trustworthiness, resilience, and character required of a judiciary employee.
• Ability to maintain confidentiality, handle sensitive information, and exercise discretion at all times.
• Self-motivated, professional demeanor even in a stressful, fast-paced environment, and excellent communication and interpersonal skills.
• Proficient skill with Adobe Acrobat and Microsoft Office, including Word and Excel.
• Prior experience with the Court's case management system (CM/ECF) is preferred.
• Availability for overtime and occasional overnight travel is required.

Application Procedure:

Qualified candidates may apply by submitting a cover letter (include job title/number listed above), detailed resume, e‐mail address, and a daytime phone number to: www.txwd.uscourts.gov > Court Info > Jobs > Current Employment Opportunities & Online Application. Local candidates will receive priority consideration.

The United States Courts reserves the right to modify the conditions of this job announcement, or to withdraw the announcement, any of which may occur without prior written or other notice. More than one position may be filled from this posting. In the event that a position becomes vacant in a similar classification, within a reasonable time of the original announcement, the Court Unit Executive may elect to select a candidate from the applicants who responded to the original announcement without posting the position. The Court is not authorized to reimburse travel expenses for interviews or relocation. This position is subject to mandatory electronic direct deposit of salary payments. All applicants must be a U.S. citizen or must be a lawful permanent resident (i.e., green card holder) and seeking U.S. citizenship. Applicants are advised that false statements or omission of information on any application materials may be grounds for non-selection, withdrawal of an offer of employment, or dismissal after being employed. Employees of the U.S. Courts serve under "Excepted Appointments" and are considered "at-will" employees (except for probation officers who may be removed for cause). All employees are required to adhere to the Code of Conduct for Judicial Employees (available for review upon request). Applicants scheduled to interview should advise the Human Resources staff if any accommodation is needed.

The United States District Court is an Equal Opportunity Employer.

Job Details

Category - Full Time

Status - Open

Salary - $35,673.80 - $53,510.69 yearly

Posted - January 16, 2025

Closing - Open Until Filled

APPLY ONLINE AT CITY OF TEXAS CITY JOBS

Position Description

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description. 

JOB SUMMARY

An individual in this position is responsible for maintaining all court records, assisting the Judge and Prosecutor, assisting customers on the telephone and in person at the cashier’s window.

ESSENTIAL JOB FUNCTIONS:

• Assists in achieving court objectives. 
• Participates in all phases of the Court’s clerical, legal, and cashiering activities as required. 
• Assists with coordinating the Court’s docket and ensure that the necessary processes and paperwork of the Court are issued, signed and approved. 
• Types and mails standard correspondence letters as needed. • Attends assigned Court sessions. 
• Assists with records management, including the filing, scanning, and maintenance of court records.
• Keeps the Municipal Court Administrator informed of all problems and important issues. 
• Trains new employees. 
• Performs other duties as assigned. 

MINIMUM REQUIREMENTS TO PERFORM WORK:

• High school diploma or equivalent. 
• Must be a US Citizen. 
• Must have no criminal history. 
• Minimum of five (5) years Municipal or County Court experience preferred. 
• Must be fluent in office software (INCODE) and computer hardware.
• Must have a good credit history.
• Knowledge of court operations, policies and procedures preferred.
• Level I Court Clerk Certification preferred.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of court operations, policies, and procedures.
• Knowledge of the practices and principals of municipal government, public relations methods and techniques, and effective communication practices. 
• Knowledge of modern office practices, procedures, and equipment. 
• Knowledge of general bookkeeping procedures. 
• Skill in effective communication, both orally and in writing. 
• Skill in the use of computers and software applications related to the essential functions of the job. 
• Skill in effective time management and resource utilization. 
• Skill in mathematical computations and tabulations. 
• Skill in organization. 
• Ability to understand and carry out oral and written instructions. 
• Ability to work independently with minimal supervision. 
• Ability to research, compile and summarize a variety of information and statistical data. 
• Ability to work effectively with employees, management and citizens. 

PHYSICAL DEMANDS:

The work is sedentary to light work which requires exerting up to 30 pounds of force occasionally and/or negligible amount of force frequently or constantly. Additionally, the following physical abilities are required: Must be able to lift and carry up to 30 pounds of records in boxes. Must be able to sit and/or stand for long periods of time.

Position Information

Position Information

APPLY ONLIN AT CITY OF AUSTIN JOBS

Posting Title	Court Operations Supervisor
Job Requisition Number	COA093008
Position Number	113379
Job Type	Full-Time
Division Name	Municipal Court
Minimum Qualifications	Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited college or university with major coursework in a field related to Criminal Justice or Business Administration plus two (2) years of relevant work experience, one (1) of which was in a lead or supervisory capacity. Experience may substitute for education up to the maximum of four (4) years. Licenses or Certifications: None.
Notes to Applicants	Employment Application: The City of Austin employment application is an official document; incomplete applications will not be considered. Please be sure to detail on the application all current and previous employment that you wish to be considered as part of your qualifications. Detailed, complete Employment Application is required to help better evaluate the applicant’s qualifications – minimum and preferred as noted on the job posting. Incomplete applications will be disqualified. You must use “N/A” for fields that are not applicable. Employment history dates must include month and year as well as the name and contact information for the supervisor and/or human resources department. Verification of employment history dates on resume should match online Employment Application. Starting salary will be based on overall relevant experience from your employment application, not your resume or cover letter. Please note that Downtown Austin Community Court may close the job posting at any time after 7 days from the date of the initial advertisement. Additional Information: CBI: If selected as top candidate for this position you must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check to be hired and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following will result in being disqualified for this position: Felony Convictions, Felony Deferred Adjudication, Class A & B Misdemeanor Deferred Adjudication, Class B Misdemeanor Convictions, an Open Arrest for Any Criminal Offense (Felony or Misdemeanor), and Family Violence Convictions. Skills assessments may be used to determine selection for interview process after initial applicant review. Working with the City of Austin provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more. Please click HERE for more information. This position is eligible for Public Service Loan Forgiveness (PSF) Program. This program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans.
Pay Range	$27.41 – $33.30 per hour
Hours	Monday-Friday 8:00 a.m. – 5:00 p.m. Occasional evening, weekend and/or holiday hours may be required.
Job Close Date	02/13/2025
Type of Posting	External
Department	Downtown Austin Community Court
Regular/Temporary	Regular
Grant Funded or Pooled Position	Not Applicable
Category	Professional
Location	505 Barton Springs Rd, Austin, TX 78704
Preferred Qualifications	Preferred Experience: Experience working in a court setting. Experience providing customer services to a variety of individuals, including individuals experiencing homelessness. Experience managing change. Experience utilizing an electronic court case management system. Experience managing a small workgroup, including employee development and training activities.
Duties, Functions and Responsibilities	Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Designs and implements systems and procedures to ensure uniform record maintenance, system updating, and quality control. Provides information/data to court staff and the public. Researches special issues concerning court processes and procedures and make recommendations to management. Develops and monitors unit budget. Participates in strategic and long-range planning. Compiles statistical and financial information. Prepares bank deposit, research and resolve discrepancies. Coordinates unit procedures/policy with other court units. Responsibilities – Supervisor and/or Leadership Exercised: Responsible for the full range of supervisor activities including selection, training, evaluation, counseling and recommendation for dismissal.
Knowledge, Skills and Abilities	Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of law and legal principles and practices relevant to Municipal Court. Knowledge of criminal enforcement proceedings. Knowledge of Federal, State and Local laws. Knowledge of city practices, policy and procedures. Knowledge of fiscal planning and budget preparation. Knowledge of supervisory and managerial techniques and principles. Skill in oral and written communication. Skill in handling multiple tasks and prioritizing. Skill in using computers and related software. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to interpret policies and guidelines as they relate to municipal government. Ability to establish and maintain good working relationships with other city employees and the public. Ability to exercise discretion in confidential matters.
Criminal Background Investigation	This position has been approved for a Criminal Background Investigation.
EEO/ADA	The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
Information For City Employees: If you are an employee within	the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

Salary

$20.12 Hourly

Location 

Coppell, TX

Job Type

Full Time

Job Number

DCC 011025

Department

MUNICIPAL COURT

Opening Date

01/10/2025

Closing Date

1/26/2025 5:00 PM Central

FLSA

Non-Exempt

• Description
• Benefits
• Questions

To ensure you receive email communications from us, please add noreply@governmentjobs.com and pclark@coppelltx.gov to your address book.

The Opportunity

Join a dynamic and collaborative team where your contributions make a real difference! The City of Coppell is looking for an enthusiastic and detail-oriented Deputy Court Clerk to play a vital role in the Municipal Court. In this fast-paced and evolving environment, you’ll manage legal and financial paperwork, coordinate court appearances, assist during hearings, and interact daily with defendants, attorneys, judges, and law enforcement.

This position offers more than just responsibilities—it’s an opportunity to grow and thrive. You’ll develop new skills, tackle meaningful challenges, and be part of a supportive team that values adaptability, innovation, and excellence. Following a successful probationary period, enjoy the flexibility of a hybrid work schedule with up to two remote days per week.

If you’re ready to bring your organizational skills, customer service expertise, and commitment to confidentiality to a role where you’ll make an impact, we want to hear from you! Join us and be part of a team that takes pride in serving the Coppell community.

Opportunity Description

To view the full scope of this opportunity, including essential job functions, CLICK HERE!

Schedule Commitment 

The Courts hours of operation are Monday through Friday from 8:00 am – 5:00 pm. Regular attendance is essential to meet the needs of the public. The team operates on a hybrid work schedule, and this position becomes eligible to participate upon successful completion of the probationary period and demonstrated proficiency in effectively working in a hybrid capacity.

Pay Plan

This opportunity is non-exempt and on Pay Grade #6. The full Pay Grade Range is shown for growth and development opportunities within the grade. Salary determination is supported by budget availability and qualifications of the candidate to maintain internal equity. 

Hiring Range: $20.12

Min $20.12 ($41,851)

Mid $24.64 ($51,253)

Max $29.17 ($60,678)

Candidate Engagement Plan
January 10-26: Accepting Applications
January 27-31: Technical Phone Screenings
February 3-7: Candidates invited to move forward in the next step of our hiring process will be invited to complete a DISC Assessment and Participate in February 10-14: Panel Interviews  

For application support, or to check the status of your application, contact the Employee Experience Team by calling 972-304-3699.

Eligibility

Experience 

Requirements

• High School Diploma or GED.

• 2+ years of proven work history in customer service, data entry, cash handling, and preparing daily deposits.

• Certified Court Clerk Level I (CCCI) or the ability to obtain certification within 2 years of hire.

Preferences

• Additional experience beyond the minimum requirement.
• Some college coursework.
• Bilingualism.
• Texas Municipal Court experience.

Knowledge/Skills/Abilities

Knowledge

• Working knowledge of Municipal Court operations, policies, and procedures.
• Familiarity with legal definitions, terminology, and the preparation and processing of court documents.
• Knowledge of computers, software applications, and cash handling practices and processes.

Skills

• Proficient in using common office equipment, including personal computers, ten-key adding machines, telephones, fax machines, and copy machines.
• Ability to digitally document Municipal Court data accurately.
• Strong oral and written communication skills for interacting with City departments, attorneys, and the public.
• Customer service skills to handle interactions courteously and efficiently.

Abilities

• Ability to meet deadlines related to court and trial appearances, filing dates, and daily posting requirements.
• Ability to assess situations, remain calm, and respond appropriately.
• Ability to manage multiple priorities and maintain accuracy under pressure.

This is Coppell

Coppell Municipal Court

The Coppell Municipal Court is dedicated and committed to promoting the highest standards in customer service, upholding the integrity of the court, and building public trust and confidence.

CLICK HERE to learn about the City of Coppell Culture!
CLICK HERE  to meet the dedicated professionals that make up the City’s departments, learn about the services they offer, and discover how we modernize, innovate, and break barriers to the government to make Coppell the place you want to be.     

In accordance with the ADA, the City of Coppell is willing to consider any reasonable accommodation.

 

AgencyCoppell, City of (TX)

Address255 Parkway Blvd

Coppell, Texas, 75019

Phone972-304-3699

Websitehttp://coppelltx.gov

Position: Relief Courtroom Deputy / Financial Clerk

Job Number: USDC 25-06

Closing Date: Open Until Filled

Priority consideration given to applications received by November 27, 2024

Starting Salary: Up to $66,980 (CL 26/25) (salary commensurate with experience)

Transfers within the Judiciary will be considered for a salary match up to CL-26

Location: San Antonio, TX

The United States District Court for the Western District of Texas is current looking for a Relief Courtroom Deputy/Financial Clerk for the San Antonio Division. The Relief Courtroom Deputy will assist Federal Judges as a courtroom deputy when a Judge’s regularly assigned courtroom deputy is unavailable. The incumbent manages the court docket, performs full courtroom duties, prepares orders and judgements, and processes all court-related documents. In addition, the incumbent will perform financial clerk duties and will be responsible for the accounting and financial functions of the divisional office.

Responsibilities:

• Manage judge’s caseload in the absence of the regularly assigned courtroom deputy. Calendar and regulate the movement of applicable cases. Monitor the filing of pertinent documents and timely responses to judicial orders. Set dates and times for hearings, trials, and conferences. Keep judge and immediate chambers staff informed of case progress or impending changes.
• Attend court sessions and conferences - Assist with the orderly flow of proceedings, which includes administering oaths, setting up the courtroom, assuring the presence of all necessary participants, managing exhibits, and assisting with electronic evidence presentation systems. Take notes of proceedings, rulings, notices, and prepare minute entries electronically.
• Draft form orders and judgments for the judge's approval, prepare and docket orders, pleadings, judgments, and minutes utilizing the Court's electronic filing system (CM/ECF).
• Review the quality of electronically filed documents, ensuring that all orders and automated entries are appropriately and accurately docketed.
• Receives and reviews incoming documents for conformity with appropriate rules, practices, and court requirements.
• Inform jury clerks of upcoming trials, need for jurors, etc. Assist the judge and parties in jury selection and maintain records of jury selection and attendance.
• Carries out court accounting functions in order to effectively maintain the integrity of court accounting records and files at the divisional office level.
• Monitors and assesses divisional office financial functions to ensure compliance with established policies, internal control guidelines and financial standards.
• Establish accurate financial records for criminal debt and any civil filing fee obligations.
• Review daily mail log to assist cashiers with properly receipting funds.
• Prepares vouchers for disbursement of cash bonds and civil judgments.
• Assist the Clerk's Office as needed, and all other duties as assigned.

Qualifications:

• Three years specialized court experience or equivalent work experience in a legal environment or closely related field.
• Bachelor's degree preferred.
• Prior experience with the Court's case management system (CM/ECF) is preferred.
• Prior financial or accounting experience highly desirable.
• Proficient skill with Microsoft Office, Adobe Acrobat, and Outlook.
• Attention to detail and accuracy, and ability to perform quality control.
• Understand legal terminology.
• Commitment to providing excellent customer service.
• Interact effectively and appropriately with others as a team.
• Exhibit excellent judgment, temperament, integrity, trustworthiness, resilience, and character required

of a judiciary employee. • Ability to maintain confidentiality, handle sensitive information, and exercise discretion at all times.

• Self-motivated, professional demeanor even in a stressful, fast-paced environment, and excellent communication and interpersonal skills.
• Availability for overtime and occasional overnight travel is required.

Application Procedure:

Qualified candidates may apply by submitting a cover letter (include job title/number listed above), detailed resume, e‐mail address, and a daytime phone number to: www.txwd.uscourts.gov > Court Info > Jobs > Current Employment Opportunities & Online Application.

The United States Courts reserves the right to modify the conditions of this job announcement, or to withdraw the announcement, any of which may occur without prior written or other notice. More than one position may be filled from this posting. In the event that a position becomes vacant in a similar classification, within a reasonable time of the original announcement, the Court Unit Executive may elect to select a candidate from the applicants who responded to the original announcement without posting the position. The Court is not authorized to reimburse travel expenses for interviews or relocation. This position is subject to mandatory electronic direct deposit of salary payments. All applicants must be a U.S. citizen or must be a lawful permanent resident (i.e., green card holder) and seeking U.S. citizenship. Applicants are advised that false statements or omission of information on any application materials may be grounds for non-selection, withdrawal of an offer of employment, or dismissal after being employed. Employees of the U.S. Courts serve under "Excepted Appointments" and are considered "at-will" employees (except for probation officers who may be removed for cause). All employees are required to adhere to the Code of Conduct for Judicial Employees (available for review upon request). Applicants scheduled to interview should advise the Human Resources staff if any accommodation is needed.

The United States District Court is an Equal Opportunity Employer.