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  • June 17, 2024 2:43 PM | Anonymous member (Administrator)

    Job Description

    Under the general supervision of the City Administrator performs a variety of routine and complex clerical, financial and administrative tasks in the administration of the court.

    Maintains court calendar for all dockets, enter citations as received from the Police Department, send letters and past due notices for first fines, post and prepare deposits and collect fines and fees, maintain accurate court records, prepare documents for Trials and Pre-Trials, docket, complaints, judgments and prepare all necessary paperwork for judge and city prosecutor.

    Responds to requests from Municipal Judge, City Prosecutors, Police Department and others for assistance and information; processes discovery activity required from the office;

    - Other duties as required.

    Job Requirements:

    • Assist in administering criminal processing and docketing; explaining procedures to defendants;
    • Coordinate with judges, attorneys, and other court personnel to facilitate smooth courtroom operations.
    • Maintain accurate records of court proceedings, including case filings, dispositions, and judgments.
    • Organize and update case files, ensuring all documentation is complete and accessible for court hearings.
    • Receipts, deposits and accounts for monies for fines, forfeitures and other court receipts;
    • Prepares reports for state and local agencies;
    • Responds to counter, telephone and written inquiries;
    • Process payments for fines, fees, and court costs, ensuring accuracy and compliance with established procedures.
    • Performs primary filing of all papers, dockets, index cards, case files and cause related correspondence;
    • Processes Failure to Pay, Failure to Comply and Failure to Appear notices;
    • Constructs new case files, filing and retrieving documents as necessary
    • Prepares and maintains appropriate calendars; set up court hearings
    • Prepares files for court use, processes timely notices to defendants of arraignments, trials and hearings;
    • Responds to requests from Municipal Judge, City Prosecutors, Police Department and others for assistance and information; processes discovery activity required from the office;
    • Performs a variety of courtroom related tasks and making exhibits in order of presentation in court cases;
    • Starting Up to $70,000 (DOQ) - $33.65 hr.
    • Experience with Incode Court Software - REQUIRED
    • Possession of a Certified Municipal Level I Court Clerk Certificate- REQUIRED
    • Bi-lingual (Spanish/English) is strongly preferred, but not required.
    • Must be able to work one (1) court night a month. The second Wednesday of each month.

    Email: tfullen@cityofhunterscreek.com to request an application.


  • June 13, 2024 8:53 AM | Anonymous member (Administrator)

    APPLY ONLINE

    Job IDMCA2024

    Category: Administrative Status

    Salary: $62,000 DOQ

    Posted:  June 11, 2024 3:30 PM

    Closing:  Open Until Filled

    POSITION FUNCTION SUMMARY:  

    • Oversees the planning, scheduling, and administrative functions of the Municipal Court. Serves in an executive officer capacity to the Presiding Judge and as the Deputy City Secretary for the City’s City Secretary.

    Municipal Court Principal Duties and Responsibilities

    • Develops and maintains up to date procedures for the operation of the municipal court.
    • Trains personnel in the operation of the municipal court administration.
    • Interacts with other departments for developing procedures and identifying problems.
    • Participates in the preparation and management of the annual department budget.
    • Manages the process of receipting, depositing, and accounting of monies in an efficient manner following proper audit procedures.
    • Oversees the disbursement of funds from fines and fees to appropriate agencies.
    • Oversees the proper preparation and submission of quarterly reports to the State Comptroller’s Office.
    • Prepares docket for arraignments, pre-trial, and trial by judge and by jury.
    • Schedules cases for hearings and verifies the court docket before court is in session 2 to 3 times per month.
    • Prepares and submits statistical reports to the Texas Judicial Council.
    • Prepares and submits monthly conviction reports to the Department of Public Safety.
    • Processes requests by attorneys or prosecutors to set court dates, reset trials, and arraignments.
    • Summons jurors and defendants as necessary.
    • Attends court sessions and records trial dispositions.
    • Oversees the proper preservation, retention, and disposition of court records.
    • Administers oaths and affidavits, makes certificates, affixes the Seal of the Court, and performs all acts usual and necessary by a clerk of the court.*
    • Performs all other duties as may be assigned by the Municipal Court Judge, City Manager, or the laws of the State of Texas. 

    Deputy City Secretary Principal Duties and Responsibilities

    • Serves as Acting City Secretary in the absence of the City Secretary; Attends meetings of the City Council in the absence of the City Secretary.
    • Serves as the alternate to the City Secretary for city and non-city elections.
    • Manages mail ballots for all City elections and serves as Deputy Early Voting Clerk.
    • Responds and processes general Public Information Act requests.
    • Responsible for processing vehicle registrations and titling for the City's fleet.
    • Manages and issues the City’s alcohol permits and solicitor permits.
    • May also be regularly asked to assist with tasks related to file management, file maintenance and records retention activities as assigned.
    • Receives necessary training to assist with as-needed, intermittent duties.
    • Provides notary services to citizens and employees as needed.

    Minimum Education and Experience Requirements

    • High school diploma or equivalent, plus several years of higher education.
    • Three (3) to five (5) years of progressive experience in municipal court and in local government.
    • Knowledge of a municipal court software system (Incode preferred)
    • Bilingual (preferred)

     

    Skills, Knowledge, and Abilities 

    • Considerable knowledge of principles of effective administration, to include planning, coordinating, and supervising.
    • Knowledge of court policies and procedures.
    • Knowledge of municipal government operations and city ordinances.
    • Knowledge of criminal procedures and Class C misdemeanors.
    • Knowledge of Penal Code, Code of Criminal Procedures, and Texas Transportation Code.   
    • Ability to read and understand manuals in order to record work activities and maintain accurate records.
    • Effective written and oral communication skills; knowledge of proper spelling, grammar, and punctuation.
    • Knowledge of modern office practices and procedures.
    • Skills in operation of personal computer, calculator, typewriter, and other basic office equipment.  
    • Ability to resolve questions and complaints raised by court personnel, attorneys, and the general public.
    • Ability to establish effective working relationships with City officials, department heads, employees, and the general public.
    • Ability to maintain confidentiality of materials processed.
    • Ability to perform multiple tasks simultaneously. 
    • Ability to display sound judgment.


    Licenses and Certifications

    • Certification Level II through the Texas Municipal Court Clerks Association required.
    • Texas Notary Public certification.
    • Texas State driver's license with acceptable driving record.
    • Must be bondable. **

    ADA COMPLIANCE:  The following paragraphs are intended to describe the overall strength and physical demands of the functions performed by the incumbent during a typical workday.   In compliance with the Americans with Disabilities Act, the City of Nassau Bay will provide its employees with reasonable accommodations to enable individuals to successfully perform the essential functions of this position.

    Stand/Walk:    

    • Occasional walking within the department, to/from the court room, and city departments.

    Sit:    

    • For most job tasks, at a standard desk and office chair; at court sessions or meetings; to drive; to meet with others in their offices.

    Talk/Listen:   

    • Specific auditory abilities required to hear and speak effectively and to function adequately to ensure the requirements of job are met and to be able to orally communicate with department staff, other city employees/officials, and the public.

    Dexterity: 

    • The employee is regularly required to have full range of mobility in upper and lower body to be able to write, use the computer, calculator, the telephone, and other office machines. Climb/Balance: 
    • N/A

    Stoop/Crawl/Kneel/Crouch: 

    • To be able to retrieve files from bottom drawers of file cabinets.
    • To be able to reach top drawers of file cabinets with supportive assistance, such as a step stool.

    Lift/Move/Push/Pull: 

    • To be able to occasionally lift and/or move objects and file boxes up to 15 pounds, and heavier objects up to 50 pounds.

    Vision:

    • Specific vision abilities required by this job including close vision, distance vision, color vision, and peripheral vision to be able to use a computer (majority of workday is spent at the computer). • To be able to read and write.


  • June 13, 2024 8:24 AM | Anonymous member (Administrator)

    Salary

    $22.20 Hourly

    Location 

    78207, TX

    Job Type

    4A Full-Time

    Job Number

    2024-01490

    Department

    Municipal Courts

    Opening Date

    06/12/2024

    Closing Date

    6/26/2024 11:59 PM Central

    Grant Funded

    No

    FLSA Status

    Non-Exempt

    APPLY ONLINE

    Job Summary

    Under direction, is responsible for coordinating magistration efforts in the City Magistrate/Detention Center and coordinating with the Bexar County Sheriff's Office. Working conditions are primarily inside an office environment. Exercises no supervision. 

    Work Location
    Magistrate Detention Center, 401 S Frio San Antonio, Texas 78207

    Work Schedule
    Training will take place on all three shifts:

    • 6:00 a.m. - 2:30 p.m.
    • 2:00 p.m. - 10:30 p.m.
    • 10:00 p.m. - 6:30 a.m.
    Permanent schedule after training will be based on business needs but will be nights and weekends. This position supports 24/7 operation, which involves shift-work and rotating work schedules, including weekends and holidays. 

    Essential Job Functions

    • Provides assistance to the public, and other law enforcement agencies.
    • Determines priority magistration for judge and moves processes in a timely manner.
    • Intakes and updates municipal court violations when arrested party arrives in the City Magistrate/Detention Center.
    • Utilizes financial, employment, and application information to compile and verify data regarding defendant's ability to pay fines and court costs.
    • Calculates initial payment based on defendant's financial status, schedules payment arrangements and explains terms and conditions of payment plan.
    • Collects outstanding fines/costs using established credit card procedures or transports defendant to a fine payment facility.
    • Directs and facilitates phone access for parties to obtain commercial bonds and/or pay fines.
    • Performs administrative duties including but not limited to report
      writing, activity documentation, statistical reporting, case processing and filing.
    • Provides clear, concise, and accurate information to the judge, public, and law enforcement officials.
    • Reviews National Crime Information Center, Texas Crime Information Center, Texas Department of Public Safety (NCIC/TCIC/DPS) databases for criminal histories, warrant records and driving records.
    • Updates NCIC/TCIC databases with warrant records and conviction records reported to DPS.
    • Prepares payment agreements based on court orders, interview, and application information; files payment agreements; monitors and maintains contract records and payment schedules.
    • Prepares delinquent/warning notices to defendants for mail payment.
    • Performs related duties and fulfills responsibilities as required.

    Job Requirements

    • High school diploma or GED equivalent (recognized by the Texas Education Agency or a regional accrediting agency).
    • Two (2) years of experience in administrative/office support.
    • Applicants for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following will result in being disqualified for this position: Felony Convictions, Felony Deferred Adjudication, Class A & B Misdemeanor Deferred Adjudication, Class B Misdemeanor Convictions, an Open Arrest for Any Criminal Offense (Felony or Misdemeanor), and Family Violence Convictions.
    • Valid Texas Crime Information Center and National Crime Information Center (TCIC/NCIC) Certification within one (1) year of employment and re-certified yearly.
    • Must maintain Texas Law Enforcement Telecommunications System Access (TLETS) eligibility for continued employment in position (TLETS provides access to TCIC and NCIC).
    • Must obtain the Municipal Court Clerk Certification, Level I, within 18 months of date of hire.
    • Any applicant selected for this position must have a background check completed with results satisfactory to the City of San Antonio and successfully complete the City of San Antonio’s Cash-Handling Certification Training.
    Preferred Qualifications
    • Criminal Justice experience.
    Application Information
    • If selected for this position, official transcripts, diplomas, certifications and licenses must be submitted at the time of processing.  Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance. 
    • Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification. Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application. 
    • Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months.  One year of higher education is defined as 30 credit hours completed at an accredited college or university.
    • Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks.  If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted.

    Knowledge, Skills, and Abilities

    • Knowledge of court procedures.
    • Knowledge of modern office practices and procedures.
    • Knowledge of Code of Criminal Procedures, regarding laws governing Class 'C' misdemeanors.
    • Knowledge of city, building, and fire codes.
    • Knowledge in deciphering court judgments.
    • Skill in utilizing a personal computer and associated software programs.
    • Ability to operate a computer keyboard and other basic office equipment.
    • Ability to interpret court documents and understand legal terminology.
    • Ability to communicate effectively.
    • Ability to perform physical requirements of the position.
    • Ability to perform customer service.
    • Ability to establish and maintain effective working relationships with co-workers, supervisors, judges, and the general public.

    Agency:  City of San Antonio

    Address:  Human Resources Department

    San Antonio, Texas, 78205

    Phone:  210-207-8705

    Website:  http://www.sanantonio.gov/HR/CareerCenter.aspx


  • June 13, 2024 8:22 AM | Anonymous member (Administrator)

    Salary

    $42,078.40 Annually

    Location 

    Southlake, TX

    Job Type

    Full-Time

    Job Number

    2024-00630

    Department

    Finance & IT

    Opening Date

    06/12/2024

    Closing Date

    6/24/2024 10:00 PM Central

    The Southlake Way

    Are you looking for an exciting opportunity with a premier organization? Then consider applying for our Court Clerk position! We are searching for world class professionals ready to serve our world class community. 

    The City of Southlake is a place where we come together to enrich the quality of life for those who live, work, and play here. We strive to exceed expectations by delivering memorable experiences, world class services, and a thoughtfully planned, well-maintained City. The Southlake Way inspires us to respectfully deliver excellent services, creating positive and lasting impressions. Learn more about our values here.

    What You Will Be Doing

    Our professionals are the most important resource in our service commitment to our customers. We nurture a progressive environment where challenging, empowered, and purposeful work is celebrated.
     
    The Court Clerk provides a variety of technical and clerical duties in support of the Municipal Court. This is accomplished by processing financial and municipal court transactions, preparing court dockets for pre-trial and plea court, processing bench and jury trial dockets, and sending notices for the attorney docket. Other duties include filing and providing customer service to both external and internal customers.

    To view the complete Court Clerk job description please click here

    The Benefits of Working in Southlake

    • Competitive pay and exceptional medical, dental, and vision benefits
    • Retirement program (TMRS) with City matching 2:1
    • Vacation, Sick, and Holiday pay
    • City paid LTD, AD&D, and Life insurance
    • Longevity Pay
    • Tuition Reimbursement
    • Champions Club Membership Discount (resident rate)
    • Ongoing training
    • City provided certifications 
    • Employee Assistance Program
    • Early pay access available through UKG Wallet. Get paid without waiting for your paycheck!

    What You Bring To Us

    • Possession of, or ability to obtain, a Texas Driver's License.
    • Ability to read, write, and speak Spanish fluently is preferred.
    • Must obtain Court Clerk Level I certificate with the Texas Court Clerk Association (TCCA) within eighteen (18) months of hire. 
      • Court Clerk Level II is preferred.
    • Ability to remain flexible with your schedule. Work may require unusual hours and the ability to be on call after business hours. 
    • You work for the greater good of the City and live the values every day.
    • You graciously serve those who live, work, and play here.
    • You are a good steward of City resources and are empowered to make decisions aligned with the City's strategy.
    • You anticipate customer needs and relentlessly pursue solutions.
    • You take pride in your work. It's your community!
    • You are warm and sincere and listen with empathy.
    • You own the experience and make each moment memorable.

    Agency: City of Southlake

    Address:1400 Main Street, Suite 210

    Southlake, Texas, 76092

    Phone817-748-8064

    Website: http://www.cityofsouthlakejobs.com


  • June 13, 2024 8:19 AM | Anonymous member (Administrator)


    Salary

    $2,545.09 - $2,832.18 Biweekly

    Location 

    Georgetown: 405 MLK, TX

    Job Type

    Full-Time

    Job Number

    14.02673

    Department

    Wilco Pre-Trial

    Opening Date

    06/11/2024

    FLSA

    Exempt

    JOB SUMMARY

    Reporting directly to the Pretrial Services Director, Senior Associate Judge, and Elected Judges, responsible for daily operations of assigned unit, including staff management, operational and procedural management, budget management, and financial and statistical reporting. Performs complex legal, administrative, and technical duties to support the daily court operations. 

    EXAMPLES OF WORK PERFORMED

    • Manages, trains, and develops staff assigned to provide administrative support to Magistrate Judges 
    • Develops and maintains standard operating procedures that outline and support the administrative operations of the Magistrate Court
    • Develops and maintains procedures related to Cite and Release docket
    • Oversees accurate data entry into various statewide databases such as the Public Safety Reporting System and the Protective Order Registry
    • Ensures collaboration with other department units to assist with timely information and document sharing necessary for magistrate hearings
    • Serves as the department’s Texas Administrative Code (TAC) Coordinator/Co-Coordinator through the Texas Department of Public Safety and ensures individual staff and department compliance with Texas Law Enforcement Telecommunications System (TLETS) and Criminal Justice Information Services (CJIS) requirements
    • Provides a central point of contact for attorneys, defendants, the public and the judiciary requesting information regarding the magistrate’s office, pretrial services, and indigent defense
    • Serves as the Indigent Defense Coordinator
    • Coordinates communication between the court, attorneys, external courts, and the public
    • Oversees recordkeeping compliance for the assigned court, ensures local and state regulations are followed including archival and document retention policies and procedures
    • Reviews, collects, transcribes, and processes legal paperwork and prepares documents for electronic use
    • Reviews and prepares court orders for magistration
    • Manages accounts payable and receivable for the department by tracking receipts, and, balancing discrepancy resolutions, and managing various spreadsheets and office supply budget and is point of contact for internal county audits
    • Assists in annual budget process by collaborating with judges on equipment needs, and other departmental cost for budget development
    • Oversees and manages the daily calendars for magistrate judges
    • Performs purchasing coordination for the department, to include reconciliation/oversight of p-card use, generating purchase requisitions, processing invoices, management of relationships with suppliers, liaison with County A/P and Purchasing departments, and preparation of end-of-fiscal year reporting
    • Coordinates all administrative support related to daily activities and serves as department liaison for county internal needed
    • Provides direct customer service either in person or on the telephone regarding information requests
    • Attends all meetings and trainings, as required
    • Performs special duties as assigned


    ORGANIZATION RELATIONSHIPS

    • Reports directly to – Pretrial Services Director, Senior Associate Judge, and Elected Judges
    • Direct Reports – Yes


    PHYSICAL DEMANDS

    • Position involves prolonged sitting at a workstation, reading, visual examination of documents, reaching, standing, walking, twisting, bending, repetitive motions, and occasional lifting 
    • Position involves frequent written and verbal communication with various Williamson County staff, law enforcement agencies, attorneys, inmates, and the general public 


    ENVIRONMENTAL FACTORS

    • Work is primarily indoors in an air-conditioned environment
    • Work is regularly performed in a secure area of the jail
    • Interactions with persons accused or convicted of crimes
    • Work is fast paced, requires independent judgement, and an ability to meet legally mandated deadlines

    IRREGULAR HOURS

    • Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required
    • May be deemed essential personnel in the event of an emergency
    • Regular attendance is required


    The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.

    MINIMUM QUALIFICATIONS

    • Associate degree and three (3) years of legal experience OR equal combination of education and experience 
    • One (1) year of demonstrated lead or supervisory experience


    LICENSES AND CERTIFICATIONS

    Required within thirty (30) days of employment

    • Valid driver’s license

    PREFERRED QUALIFICATIONS 

    • Bachelor’s degree in a related field
    • Three (3) years of complex court system experience 
    • Five (5) years of experience in a legal role
    • Certified Court Manager Certification

    EMPLOYMENT TESTING 

    Employment is contingent on passing any post-offer pre-employment screening as listed below:

    • Criminal background check: Yes
    • Motor Vehicle Record check: Yes
    • Drug screening: No
    • Physical exam: No
    • Psychological exam: No
    • Additional: N/A

    SUPPLEMENTAL INFORMATION

    A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) business days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) 943-1533 or visit our website at www.wilcotx.gov/469/Human-Resources.  
      

     Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA).  If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.
     


    TOBACCO FREE WORKPLACE POLICY

    Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) is prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.

    AgencyWilliamson County

    AddressHuman Resources
    100 Wilco Way, Suite HR101
    Georgetown, Texas, 78626

    Phone512-943-1533

    Websitehttps://www.wilcotx.gov/469/Human-Resources


  • June 10, 2024 1:06 PM | Anonymous member (Administrator)

    Salary

    $17.98 - $20.00 Hourly

    Location 

    Cedar Park, TX

    Job Type

    Full Time

    Job Number

    202400069

    Department

    Municipal Court

    Opening Date

    06/06/2024

    Closing Date

    6/20/2024 5:00 PM Central


    APPLY ONLINE AT CITY OF CEDAR PARK JOBS

    The City of Cedar Park

    Deputy Court Clerk - Bilingual (English/Spanish) description imageThe City of Cedar Park is seeking highly adaptable multitaskers with excellent communication skills for the position of Deputy Court Clerk. Working in the judicial system offers a professional and rewarding career path with diverse and challenging responsibilities. By working at the Cedar Park Municipal Court, you will be interacting with members of the public during stressful circumstances in their lives and have the opportunity to make a difference. If you are excited about working in the court community and dedicated to providing high levels of service to the public, this may be the opportunity for you.
     
    The position of Deputy Court Clerk performs a wide variety of administrative duties in support of the municipal court. Key skills needed for this position are the ability to provide strong customer service and be highly adaptable; able to switch gears on a continual basis. Strong organization, attention to detail, critical thinking skills, and technical ability is crucial. You must be able to work cohesively with a diverse team and take pride in contributing to a positive and inclusive work environment.  

    The Position

    Exceptional Customer Service: Interact with the public, defendants, attorneys, jurors, and other court users by providing assistance and accurate information regarding court procedures, case status, and general information. Communicate effectively in person, in writing, and by phone. Maintain professionalism and be able to effectively navigate escalated interactions.

    Recordkeeping & Data Entry: Maintain accurate, detailed, and up-to-date court records, including citations, complaints, summons, warrants, correspondence, and other court documents and reports. Sort, file, copy, and distribute mail, correspondence, and other court paperwork to appropriate personnel. Coordinate and prepare documents for the judges to review and sign.

    Financial Transactions: Process payments, refunds, and posting of bonds in municipal court cases. Proficiently count, verify and manage cash and credit card transactions. Process daily deposits.

    Case Management: Schedule, prepare, and coordinate the court’s calendar and docketing. Prepare and send required hearing notices. Prepare and distribute summonses to potential jurors, oversee juror qualification process and assist jurors during trial.

    Courtroom Support: Organize and prepare case files for court hearings. Provide administrative support to the judge in the courtroom; facilitating communication between the judge, attorneys, defendants, and court personnel. Relay messages and information and provide instructions or documentation to defendants and attorneys as directed.

    Acceptable Experience, Training, Certifications and Licenses

    High School Diploma or the equivalent; and

    At least two (2) years clerical work experience requiring public contact; attention to detail is essential for consideration of this position, and previous court experience preferred; or,
     
    Any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.


    Must be bilingual in English and Spanish

    Certifications and Licenses
    Texas Municipal Court Clerk Certification, Level I or the ability to obtain this certification within two (2) years of hire.

    Supplemental Information

    Knowledge of:  

    • Standard administrative practices and procedures.
    • Use of standard office equipment including copier, calculator, multi-line telephone, and computer. Standard word processing, spreadsheet, and software applications. 
    • Money handling. 
    • Legal terminology and municipal court procedure a plus. 
     
    Skills/Abilities: 
    • Demonstrate excellence in customer service proficiency in both oral and written communication. 
    • Maintain and establish effective working relationships with your team, other city employees, outside agencies, court officials, and the general public. 
    • Demonstrate ability to switch gears and remain flexible and responsive in handling varied responsibilities.
    • Think critically and identify complex issues that require quick and effective problem-solving within the Court’s processes. 
    • Be excited by continuous learning and adapting to the evolving legal terminology, principles, and court procedure. 
    • Maintain confidential and sensitive information.


    Physical Demands
     While performing the duties of this job, the employee is regularly required to walk. The employee frequently is required to stand; sit; reach with hands and arms; and perform repetitive motions with wrists, hands, and fingers; stoop, kneel, crouch, or crawl; and talk or hear. The employee is occasionally required to climb or balance. The employee must occasionally lift and/or move up to 10 pounds.


  • June 10, 2024 1:01 PM | Anonymous member (Administrator)

    Salary

    $17.98 - $20.00 Hourly

    Location 

    Cedar Park, TX

    Job Type

    Full Time

    Job Number

    202300177

    Department

    Municipal Court

    Division

    Municipal Court

    Opening Date

    06/06/2024

    Closing Date

    Continuous

    APPLY ONLINE AT CITY OF CEDAR PARK JOBS

    The City of Cedar Park

    Deputy Court Clerk description imageThe City of Cedar Park is seeking highly adaptable multitaskers with excellent communication skills for the position of Deputy Court Clerk. Working in the judicial system offers a professional and rewarding career path with diverse and challenging responsibilities. By working at the Cedar Park Municipal Court, you will be interacting with members of the public during stressful circumstances in their lives and have the opportunity to make a difference. If you are excited about working in the court community and dedicated to providing high levels of service to the public, this may be the opportunity for you.
     
    The position of Deputy Court Clerk performs a wide variety of administrative duties in support of the municipal court. Key skills needed for this position are the ability to provide strong customer service and be highly adaptable; able to switch gears on a continual basis. Strong organization, attention to detail, critical thinking skills, and technical ability is crucial. You must be able to work cohesively with a diverse team and take pride in contributing to a positive and inclusive work environment. 

    The Position

    Exceptional Customer Service: Interact with the public, defendants, attorneys, jurors, and other court users by providing assistance and accurate information regarding court procedures, case status, and general information. Communicate effectively in person, in writing, and by phone. Maintain professionalism and be able to effectively navigate escalated interactions.

    Recordkeeping & Data Entry: Maintain accurate, detailed, and up-to-date court records, including citations, complaints, summons, warrants, correspondence, and other court documents and reports. Sort, file, copy, and distribute mail, correspondence, and other court paperwork to appropriate personnel. Coordinate and prepare documents for the judges to review and sign.

    Financial Transactions: Process payments, refunds, and posting of bonds in municipal court cases. Proficiently count, verify and manage cash and credit card transactions. Process daily deposits.

    Case Management: Schedule, prepare, and coordinate the court’s calendar and docketing. Prepare and send required hearing notices. Prepare and distribute summonses to potential jurors, oversee juror qualification process and assist jurors during trial.

    Courtroom Support: Organize and prepare case files for court hearings. Provide administrative support to the judge in the courtroom; facilitating communication between the judge, attorneys, defendants, and court personnel. Relay messages and information and provide instructions or documentation to defendants and attorneys as directed.

    Acceptable Experience, Training, Certifications and Licenses

    High School Diploma or the equivalent; and

    At least two (2) years clerical work experience requiring public contact; attention to detail is essential for consideration of this position, and previous court experience preferred; or,
     
    Any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.


    Certifications and Licenses
    Texas Municipal Court Clerk Certification, Level I or the ability to obtain this certification within two (2) years of hire.  

    Supplemental Information

    The City of Cedar Park is a vibrant community of 82,220 consistently ranked by the U.S. Census Bureau as one of the fastest growing communities in the Austin metro. Named for a popular park and rail stop in the late 1800s, Cedar Park is now home to two professional sports teams, the Texas Stars AHL hockey team and the Austin Spurs NBA G-league basketball team, as well a growing number of high tech and major manufacturing employers. Cedar Park has several rankings by a variety of sources as one of the Best Cities for Families and one of the Safest Cities in Texas.

    Join our team of dynamic, talented, and dedicated professionals. We work together, we enjoy serving the community, and we have fun at what we do. Join us today!


    The City is an equal opportunity employer that maintains a policy of nondiscrimination with respect to each employee and applicant for employment. The City affirms its commitment that there shall be no discrimination against applicants or employees because of race, color, sex, religion, national origin, age, veteran status, disability, political affiliation, genetic information, or any other protected status.  


  • June 04, 2024 9:03 AM | Anonymous member (Administrator)

    APPLY ONLINE AT - CURRENT JOB OPENINGS AT LAKEWAY


    Municipal Court

    Position Type

    FT Employee

    Salary

    $17.89/hr. to $23.08/hr., DOQ

    Date

    2024.05.24

    Description

    GENERAL PURPOSE

    Under the general supervision of the Chief Court Clerk and his/her designee work involves daily public contact requiring tact and diplomacy with excellent customer service in processing a wide variety of court cases of the Lakeway Municipal Court.

    REPORTING RELATIONSHIPS:

    Reports to: Chief Court Clerk

    Supervises: none


    MAIN JOB TASKS AND RESPONSIBILITIES

    • Collects public funds at the Municipal Court service window by receiving cash; checks; money orders; and credit card payments in person; by mail; drop box; and online; issues receipts and credits payments on account for fines and other Court-related business for transactions requiring knowledge of payment and status codes; regulations; and departmental policy.
    • Attends walk-in customers and receives court documents from the general public; defendants; and attorneys. Provides public information and customer service assistance by explaining court procedures and the different options available to defendants in person; by telephone; mail; e-mail or fax. Refers customers to appropriate staff for assistance with sensitive and private matters.
    • Processes online payments and enters notes in the case management system to release paid violations.
    • Exercises; initiative; judgment; and discretion when handling confidential and sensitive information.
    • Verifies daily collections of court fines and fees.
    • Processes and reviews community service orders; verify completion of community service hours; submittal to the court; dates; and closes the case.
    • Prepares and mails appropriate court case letters and documentation to defendants.
    • Processes daily recording of case disposition; court orders; and arrangements in the case management system.
    • Answers inquiries or questions concerning court matters in person; by telephone; mail; e-mail; or fax.
    • Explains procedures; options and forms to parties in case.
    • Verifies insurance coverage and updates/closes file.
    • Provides other general office services as required.
    • Performs other duties that support the overall objective of the position as assigned by the Supervisor.
    • Conveys a positive professional image by action; communication; and appearance.
    • Regular; reliable; and punctual attendance is an essential function of this job.
    • Contributes to team effort by performing other duties as assigned by Supervisor.
    • Follows Judge’s Standing Orders and performs duties ethically following the Judicial Cannons.
    • Must adhere to City/Departmental Policies and Procedures and follow Security and Safety Regulations.

    REQUIRED EXPERIENCE, EDUCATION, CERTIFICATES AND/OR LICENSES

    • High school graduate or equivalent (GED).
    • Minimum of three (3) years of experience of general clerical/office experience.
    • Municipal Court Clerk Certification preferred or must obtain Court clerk Certification Level I within 18 months of hire. Certification must be maintained to continue employment.
    • Knowledge of computers and standard office practices and procedures, information systems, and Microsoft Office based programs with accurate and high-speed data entry, administrative or clerical experience is desirable, customer service, and cashiering.
    • Bilingual in English-Spanish, preferred.
    • Must possess and maintain a valid Texas Class C driver's license and a satisfactory driving record, as defined by City policy.
    • Proof of citizenship and/or eligibility to legally work in the United States.
    • Successfully pass a criminal history background check.

    KNOWLEDGE; SKILLS; AND ABILITIES

    • Basic knowledge of ordinances; statutes; and laws within the scope of the Municipal Court’s jurisdiction.
    • Knowledge of computer-aided databases; including accepted rules for access; use; and dissemination of data.
    • Knowledge of office practices; procedures; and equipment; including filing systems; telephone techniques; and letter and report writing.
    • Requires business mathematics skills to compute sums and calculations.
    • Must be skilled in using and troubleshooting various standard office machines and equipment.
    • Requires sufficient skill using the English language; grammar; spelling; punctuation; proofreading/editing; to prepare routine correspondence.
    • Requires skill in communicating/explaining Court procedures in the English language.
    • Requires sufficient human relations skills to present a positive image of the department; convey information to others; and use patience and sensitivity in dealing with a diverse population that can be hostile and confronting.
    • Ability to learn and perform all of the duties of the job efficiently and in an open environment with interruptions and distractions.
    • Ability to learn; interpret; explain; and apply knowledge of the department’s organization; operations; programs; functions; and specialized terminology when performing assignments.
    • Ability to work as a contributing member of a team; work productively and cooperatively with other departments and external customers; and convey a positive image of the City and its services.
    • Ability to operate a computer to produce routine correspondence and reports; and type/keyboard accurately with
    • Microsoft office applications; learn and proficiently utilize new computer applications; including Incode software.
    • Ability to answer adequately; present information; and respond to questions from the general public with professionalism.
    • Ability to maintain the confidentiality of private and sensitive information.
    • Ability to plan; organize; and prioritize work to meet deadlines and timelines; perform multiple tasks; work with frequent changes in priorities.
    • Discern and observe the needs of the public. Accurately count cash and give the correct change; record transactions; and keep accurate records.
    • Ability to add; subtract; multiply and divide into all units of measure; using whole numbers; common fractions; and decimals.

    WORKING CONDITIONS & PHYSICAL REQUIREMENTS

    • Work is confined mainly to an office setting where some security/safety considerations exist from emotional argumentative or hostile customers.
    • The schedule is primarily Monday – Friday; 8:00 am – 5:00 pm; but requires flexibility in schedule to work night courts; and occasional weekends for special events such as Warrant Roundup.
    • Work requires travel; including overnight stays involving training and conducting City business.
    • Must be able to sit or stand for long periods answering phones; assisting defendants; performing computer work; filing; copying; scanning; and performing other administrative work.
    • Must possess general manual ability to operate the computer; standardized office equipment requiring repetitive motions; perform filing or other office functions; and reach with hands or arms.
    • Must be able to move about an office; bend or stoop; retrieve files; lift books or other materials; use step-stools and step-ladders to store and retrieve items of various sizes; shapes; and forms weighing up to 30 pounds.
    • Must possess mental acuity for attention to accuracy and detail.
    • Must see and hear in the normal visual/audio range with or without correction.

    DISCLAIMER

    Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. This description reflects management’s assignment of essential functions; it does not proscribe or restrict the tasks that may be assigned. This job description is subject to change at anytime.

    City of Lakeway is committed to compliance with the American Disabilities Act &Accommodations Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please contact the Human Resources Department at(512) 314-7508.

    Application instructions:

    Please upload cover letter and resume with your completed online application. A cover letter should express why you are interested in the position and highlight your relative work experience, education, and skills. Do not use "see resume" when completing the application. Only online applications will be accepted.

    Should you have any questions please contact Human Resources Director Wendy Askey at (512)314-7508.


  • May 28, 2024 1:24 PM | Anonymous member (Administrator)
    Posting Title Court Clerk Assistant
    Job Requisition Number COA091814
    Position Number 100869
    Job Type Full-Time
    Division Name Municipal Court
    Minimum Qualifications

    Education and/or Equivalent Experience: 

    • Graduation from an accredited high school or equivalent plus four (4) years of related experience
      OR
    • Associates degree plus two (2) years of related experience


    Licenses and Certifications Required:

    • None.
    Notes to Applicants

    Employment Application:

    The City of Austin employment application is an official document; incomplete applications will not be considered.

    Please be sure to detail on the application all current and previous employment that you wish to be considered as part of your qualifications.

    • Detailed, complete Employment Application is required to help better evaluate the applicant’s qualifications – minimum and preferred as noted on the job posting. Incomplete applications will be disqualified.
    • You must use “N/A” for fields that are not applicable.
    • Employment history dates must include month and year as well as the name and contact information for the supervisor and/or human resources department.
    • Verification of employment history dates on resume should match online Employment Application.
    • Starting salary will be based on overall relevant experience from your employment application, not your resume or cover letter.
    • Please note that Austin Municipal Court may close the job posting at any time after 7 days from the date of the initial advertisement.


    Additional Information:

    Skills assessments may be used to determine selection for interview process after initial applicant review.

    CBI:
    If selected as top candidate for this position you must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check to be hired and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following will result in being disqualified for this position: Felony Convictions, Felony Deferred Adjudication, Class A & B Misdemeanor Deferred Adjudication, Class B Misdemeanor Convictions, an Open Arrest for Any Criminal Offense (Felony or Misdemeanor), and Family Violence Convictions.


    Working with the City of Austin provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more. Please click HERE for more information.

    This position is eligible for:


    • The Public Service Loan Forgiveness (PSF) Program, this program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans.


    To learn more about the Court Clerk Assistant positions at Austin Municipal Court, please watch this videohttps://www.youtube.com/watch?v=944iAG0EMys

    Pay Range

    $21.78 – $24.50

    Hours

    Please note: Schedule may include days, evenings, nights, weekends and/or holidays.
    Municipal Court is a 24 hour, 7 days per week business operation.
    Schedule/location may change based upon business needs.

    Job Close Date 06/07/2024
    Type of Posting External
    Department Municipal Court
    Regular/Temporary Regular
    Grant Funded or Pooled Position Not Applicable
    Category Professional
    Location 6800 Burleson Road, Building 310, Suite 175 Austin, TX 78744
    Preferred Qualifications

    Preferred Experience:

    • Experience handling monetary transactions (cash, credit card, checks, money orders, etc.)
    • Experience performing multiple tasks using multiple computer programs (such as: Word, Database systems, Excel)
    Duties, Functions and Responsibilities

    Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

    1. Responds to customers regarding legal options to satisfy cases, including fines, trials or hearings, drivers safety, deferred dispositions, warrants, extensions, jail bond outs, posting of bonds, filing motions and others as appropriate to criminal and administrative case types.
    2. Updates case files in the Court’s case management system as contact is made with customers, judges, prosecutors, defense attorneys, witnesses and others.
    3. Applies payments as appropriate, balances cash drawers, and prepares deposits of considerable amounts of money daily. Reviews financial information and applications to negotiate with customers to set-up payment plans to include weekly monitoring.
    4. Coordinates with prosecutors and police officers their availability to schedule hearings, trials and appearances on dockets.
    5. Prepares official court documents to prepare for court cases. Prepares cases for transfer to other courts as appropriate. Contacts defendants, prosecutors, defense attorneys, officers and others regarding court appearances and non-compliance issues. Researches names, addresses and telephone numbers of defendants using various databases to facilitate contact and case compliance.
    6. Assists judge in courtroom, monitors and attends to juror needs, coordinate courtroom activity (including maintaining order).
    7. Generates complaints (official charging instruments), prepares summons and subpoenas, and prepare paperwork such as defendants histories for use at appearance docket.
    8. Monitors cases for compliance, process cases in accordance with legal requirements, and prepares documentation for judges and prosecutors, including warrant of arrest.
    9. Compiles data/information, tracks and monitors for performance measures and/or reports;
    10. Investigates and recommends resolution of procedural and operational problems.

    Responsibilities – Supervisor and/or Leadership Exercised:

    • None.
    Knowledge, Skills and Abilities

    Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

    • Knowledge of appropriate laws, policy or procedures dependent on circumstances.
    • Knowledge of court proceedings.
    • Knowledge of city practices, policy and procedures.
    • Skill in oral and written communication.
    • Skill in handling multiple tasks and prioritizing.
    • Skill in using computers and related software.
    • Skill in data analysis and problem solving.
    • Ability to handle hostile or difficult customers.
    • Ability to retain knowledge of historical laws and procedures.
    • Ability to perform basic mathematical calculations.
    • Ability to use document scanners and related software applications.
    • Ability to communicate effectively with diverse groups of individuals utilizing tact and diplomacy.
    • Ability to establish and maintain good working relationships with other City employees and the public.
    • Ability to exercise discretion in confidential matters.
    Criminal Background Investigation This position has been approved for a Criminal Background Investigation.
    EEO/ADA

    City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

    The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

    Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.


  • May 28, 2024 1:23 PM | Anonymous member (Administrator)
    Posting Title Court Clerk Assistant - Bilingual (English/Spanish)
    Job Requisition Number COA091815
    Position Number 100715
    Job Type Full-Time
    Division Name Municipal Court
    Minimum Qualifications

    Education and/or Equivalent Experience:

    • Graduation from an accredited high school or equivalent, plus four (4) years of related experience OR graduation with an associate degree from an accredited college or university, plus two (2) years of related experience.
    • Must be bilingual (English/Spanish) and pass pre-employment assessment.


    Licenses or Certifications:

    • None.
    Notes to Applicants

    Employment Application:

    The City of Austin employment application is an official document; incomplete applications will not be considered.

    Please be sure to detail on the application all current and previous employment that you wish to be considered as part of your qualifications.

    • Detailed, complete Employment Application is required to help better evaluate the applicant’s qualifications – minimum and preferred as noted on the job posting. Incomplete applications will be disqualified.
    • You must use “N/A” for fields that are not applicable.
    • Employment history dates must include month and year as well as the name and contact information for the supervisor and/or human resources department.
    • Verification of employment history dates on resume should match online Employment Application.
    • Starting salary will be based on overall relevant experience from your employment application, not your resume or cover letter.
    • Please note that Austin Municipal Court may close the job posting at any time after 7 days from the date of the initial advertisement.


    Additional Information:

    Skills assessments may be used to determine selection for interview process after initial applicant review.

    CBI:
    If selected as top candidate for this position you must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check to be hired and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following will result in being disqualified for this position: Felony Convictions, Felony Deferred Adjudication, Class A & B Misdemeanor Deferred Adjudication, Class B Misdemeanor Convictions, an Open Arrest for Any Criminal Offense (Felony or Misdemeanor), and Family Violence Convictions.


    Working with the City of Austin provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more. Please click HERE for more information.

    This position is eligible for:


    • The Public Service Loan Forgiveness (PSF) Program, this program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans.


    To learn more about the Court Clerk Assistant positions at Austin Municipal Court, please watch this videohttps://www.youtube.com/watch?v=944iAG0EMys

    Pay Range

    $21.78 – $24.50 per hour

    Hours

    Please note: Schedule may include days, evenings, nights, weekends and/or holidays.
    Municipal Court is a 24 hour, 7 days per week business operation.
    Schedule/location may change based upon business needs.

    Job Close Date 06/07/2024
    Type of Posting External
    Department Municipal Court
    Regular/Temporary Regular
    Grant Funded or Pooled Position Not Applicable
    Category Professional
    Location 6800 Burleson Road, Building 310, Ste 175 Austin, TX 78744
    Preferred Qualifications

    Preferred Experience:

    • Experience handling monetary transactions (cash, credit card, checks, money orders, etc.).
    • Experience performing multiple tasks using multiple computer programs (such as: Word, Database systems, Excel).
    • Bilingual in English/Spanish.
    Duties, Functions and Responsibilities

    Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

    1. Responds to customers regarding legal options to satisfy cases, including fines, trials or hearings, driver safety, deferred dispositions, warrants, extensions, jail bond outs, posting of bonds, filing motions, and others as appropriate to criminal and administrative case types.
    2. Updates case files in the Court’s case management system as contact is made with customers, judges, prosecutors, defense attorneys, witnesses, and others.
    3. Applies payments as appropriate, balances cash drawers, and prepares deposits of considerable amounts of money daily. Reviews financial information and applications to negotiate with customers to set-up payment plans to include weekly monitoring.
    4. Coordinates with prosecutors and police officers about their availability to schedule hearings, trials, and appearances on dockets.
    5. Prepares official court documents to prepare for court cases. Prepares cases for transfer to other courts as appropriate. Contacts defendants, prosecutors, defense attorneys, officers, and others regarding court appearances and non-compliance issues. Researches names, addresses, and telephone numbers of defendants using various databases to facilitate contact and case compliance.
    6. Assists judge in courtroom, monitors and attends to juror needs, coordinates courtroom activity (including maintaining order).
    7. Generates complaints (official charging instruments), prepares summons and subpoenas, and prepares paperwork such as defendant histories for use at appearance docket.
    8. Monitors cases for compliance, processes cases in accordance with legal requirements, and prepares documentation for judges and prosecutors, including warrant of arrest.
    9. Compiles data/information, tracks and monitors for performance measures and/or reports.
    10. Investigates and recommends resolution of procedural and operational problems.

    Responsibilities – Supervisor and/or Leadership Exercised:

    • None.
    Knowledge, Skills and Abilities

    Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

    • Knowledge of appropriate laws, policies, or procedures dependent on circumstances.
    • Knowledge of court proceedings.
    • Knowledge of City practices, policies, and procedures.
    • Skill in oral and written communication.
    • Skill in handling multiple tasks and prioritizing.
    • Skill in using computers and related software.
    • Skill in data analysis and problem solving.
    • Ability to handle hostile or difficult customers.
    • Ability to retain knowledge of historical laws and procedures.
    • bility to perform basic mathematical calculations.
    • Ability to use document scanners and related software applications.
    • Ability to communicate effectively with diverse groups of individuals utilizing tact and diplomacy.
    • Ability to establish and maintain good working relationships with other City employees and the public.
    • Ability to exercise discretion in confidential matters.
    Criminal Background Investigation This position has been approved for a Criminal Background Investigation.
    EEO/ADA

    The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

    The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

    Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.


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