CURRENT Job Postings

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General Description

The purpose of this class is to coordinate the operations of the County Court.

Duties and Responsibilities

The functions listed below are those that represent the majority of the time spent working in this class.  Management may assign additional functions related to the type of work of the class as necessary.

·         Maintains and coordinates the court’s daily docket and scheduling.

·         Conducts status conferences, dispositions and disposition conferences in criminal cases.

·         Schedules pleas, motions to suppress, motions for discovery, motions to revoke probation, punishment hearings, and bond reduction hearings.

·         Appoints attorneys for indigent defendants and monitors those defendants that waive appointment for counsel.

·         Prepares bond dockets for defendants out on bond.

·         Prepares criminal trial docket according to jail and bond cases.

·         Schedules Administrative Hearings.

·         Addresses defendant jail mail; resolves or directs to appropriate department of person.

·         Orders jury panel for all cases; makes transportation and meal arrangements.

·         Participates in and schedules status and pre-trial conferences.

·         Schedules minor settlement hearings, trials before the court, discovery motions, motions to compel, and motions for sanction.

·         Appoints Ad Litem in civil cases.

·         Prepares civil trial docket.

·         Runs monthly reports of pending civil and criminal cases.

·         Performs related work as assigned.

Minimum Education and Experience Requirements:

• ·         Requires Bachelor’s degree.
• ·         Requires two years of experience in court administration, legal assistance or closely related experience.

Physical Demands/Work Environment:

·         Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

·         Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

• ·         The work is typically performed sitting at a desk or table or while intermittently sitting, standing, bending, crouching, or stooping. The employee occasionally lifts light and heavy objects.
• ·         The work is typically performed in an office.
• ·         Emergency Preparedness Tier Level:  2

Special Certifications and Licenses:

None.

Americans with Disabilities Act Compliance

Galveston County is an Equal Opportunity Employer.  ADA requires Galveston County to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

Court Clerk [0406/24/5]

• Type:Full Time
• Salary/Pay Rate:$40,100 - $50,177 salary
• Posted Date:11/05/2024

APPLY ONLINE HERE

JOB SUMMARY:

Under general supervision, the Court Clerk is responsible for performing detailed clerical functions necessary for the efficient operation of the Municipal Court.

 

PRINCIPAL DUTIES AND RESPONSIBILITIES:

1. Provides quality customer care in accordance with established standards by responding to citizen inquiries, scheduling court dates, processing payments of fines and balancing of receipts, processing defensive driving requests, and arranging time payments for defendants.
   
   
2. Processes delinquent accounts by preparing cases to be placed with the collection agency and monitoring cases previously placed with the collection agency and processes Class C warrants by maintaining files and records of warrants issued by the court, coordinating warrant confirmations with the Police Department, and entering and clearing warrants on the State regional computer system.
   
   
3. Processes all letters of representation from defense attorneys for defendants by providing fine amounts, appeal information, due dates, and docket and/or trial information as well as coordinating all attorney dockets for the court.
   
   
4. Prepares for court trials by setting and preparing all court dockets for defendants and the judge and organizing the courtroom for trials, jury trials, and plea dockets including preparation of recording equipment and processes appeals filed with the County by preparing and filing of the transcript of judgment and court file, and any other documents as required by law.
   
   
5. Performs daily tasks of municipal court operations by processing case files including complaints and deferred disposition notifications; preparing and organizing all legal documents in relation to all cases filed for trial including complaints, warrants of arrest, subpoenas, jury summons, motions of the court, hearing notices, jury charges affidavits, and any other legally required documents; preparing and issuing all warrants and related documents for failure to appear;providing notary services; and performing said duties in compliance with established municipal court policies and procedures.
   
   
6. Performs other related duties as required to ensure effective and efficient municipal court operations including, but not limited to, processing fine refunds to defendants as ordered by the Judge, assisting the public by providing instructions, and opening, distributing, and processing daily mail.

 

KNOWLEDGE SKILLS AND ABILITIES REQUIRED:

• Knowledge of Transportation Code, Code of Criminal Procedure, City Ordinances and legal terminology helpful.
  
  
• Basic knowledge of general office procedures, filing systems, collections procedures, and telephone etiquette.
  
  
• Knowledge and understanding of INCODE version 10 court software (preferred).
  
  
• Skill in using Microsoft Office specifically, Word, Excel and Outlook.
  
  
• Skill in analysis and judgment in accomplishing diversified duties.
  
  
• Ability to type 40 minutes per minute.
  
  
• Ability to deal effectively with the general public under adverse circumstances.
  
  
• Ability to work cooperatively with coworkers.
  
  
• Ability to handle cash transactions accurately and effectively.
  
  
• Ability to deal with system of real number; practical application of percentages and ratios/proportions.
  
  
• Ability to prepare business letters with proper format, punctuation, spelling and grammar, using all parts of speech.
  
  
• Ability to receive general directions.
  
  
• Ability to perform the job by following established standard operating procedures and/or policies. (Performance is reviewed periodically)
  
  
• Skill in analysis and judgment in accomplishing diversified duties.

 

MINIMUM EDUCATION AND EXPERIENCE REQUIRED:

High school diploma or equivalent required plus one (1) year of clerical, customer service or cash handling experience is required.  Any equivalent combination of education may be considered. Must possesses a valid Texas Class C Driver’s License with a good driving record.  Bilingual (English/Spanish) is preferred, but not required.

 

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

May exert up to 10 lbs. occasionally or negligible weights frequently; requires sitting, walking, standing, handling paperwork/documents/office equipment, fine dexterity for computer and ten-key use, vision for reading reports and computer monitor, hearing when communicating on the telephone or in person, and talking when interacting with others. Job requires occasional lifting, pushing/pulling, reaching, carrying, kneeling, crouching, and bending.  Works indoors in a climate-controlled environment.

Pre-employment screening includes but is not limited to Drug Screen, Physical Examination, Credit Check, Motor Vehicle Review and applicable Background Checks. Ability to pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility.

The Euless Municipal Court is temporarily relocated to the Hurst Municipal Building due to on-going renovations.  Temporary relocation address: 825 Thousand Oaks Drive, Hurst, TX 76054

Job Summary

Under general direction of the Court Administrator. Responsible for all clerical and quasi-judicial administrative functions of the municipal court.

Starting Pay

$19.80/hour

APPLY ONLINE HERE

Essential Duties and Responsibilities

Essential functions may include any of the following duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by an employee in this role; employees may be assigned duties which are not listed below. The job description does not constitute an employment agreement and is subject to change at any time by the employer.

• Perform complicated administrative duties and clerical functions requiring considerable discretion and specialized knowledge of Courts, court operations, policies and procedures.
• Enter citations filed by officers and complaints filed by citizens; maintain all records pertaining to each case.
• Prepare complaints for State Law and City Ordinance violations.
• Prepare search warrants and arrest warrants for Judges signature.
• Administer oaths and affidavits, affix seal of the Court thereto.
• Schedule cases for hearings and verify the Court Docket before court is in session; notify defendants, jurors and police officers of court appearances.
• Maintain and keep status current on each case filed.
• Assist customers with questions regarding tickets and payment of fines.
• Collect fines, fees, bonds and miscellaneous cash receipts.
• Write and balance cash receipts and prepare deposits when necessary.
• Deal courteously and effectively with customers and other city employees.
• Regular attendance and punctuality are an essential function of this job.

Knowledge, Skills and Abilities

• Display good decision making abilities.
• Able to do arithmetic calculations; read, write and converse in English.
• Be able to push, pull, lift and/or drag up to 40 pounds.
• Self-starter, work independently.
• Good organizational skills; type 50 wpm, 10 key by touch, computer proficient.
• Working knowledge of accounting procedures and data processing.
• Good working knowledge of the Municipal Court System, polices, procedures and laws.

Education, Experience and Certification

• High School Diploma or GED.
• Four years of general business and clerical experience involving public contact.
• Two years of experience in Municipal Court.
•  Texas Municipal Court Clerks Certification Level I.
• Notary Public or able to obtain.
• Must be able to be Bonded.
• Must be able to attend the required 12 hours of continued education each year.

Job Description

$147,183.12 to $225,002.88 Annually

The City of Oklahoma City is using CPS HR Consulting, a Human Resources Consulting Recruitment Solutions firm, to recruit for Court Administrator.  

To be considered for this exceptional career opportunity, submit your resume, cover letter, and a list of six work-related references (who will not be contacted without prior notice) by Monday, November 18, 2024.  Resumes should reflect years and months of employment, beginning/ending dates, as well as size of staff and budgets you have managed. 

Click on this link to apply for this position: https://www.cpshr.us/recruitment/2409   

For additional information about this position please contact:

Kylie Wilson (916) 471-3325 - kwilson@cpshr.us • www.cpshr.us

AN EQUAL OPPORTUNITY EMPLOYER

If you require reasonable accommodation at any time during the hiring process, please notify one of the Human Resources Department Representatives by calling 405-297-2530.   The City of Oklahoma City is an equal opportunity employer and values diversity and inclusion.   The City of Oklahoma City will not discriminate against any applicant or employee because of race, color, creed, national origin, ethnicity, religion, sex (to include sexual orientation and gender identity and/or expression), age, genetic information, disability or political affiliation. 

About Us

Oklahoma City is one of the fastest-growing metros in the United States and is the 20th largest city in the nation. For nearly two decades our residents have continually invested in our community to make it a place people can find belonging, visit and call home. Our employees are at the heart of those investments–delivering essential services our residents expect and creating a strong and thriving city for all people.

About the Team

Join our team and build a fulfilling career of public service in a diverse and inclusive workplace, alongside talented, hardworking, and dedicated coworkers who provide essential services to thousands of residents and visitors every day.  As a City of Oklahoma City employee, you will earn competitive pay, have job stability, grow personally and professionally, and make a difference in your community.  To learn more about our departments and the services they provide, go to okc.gov.

Apply Now

Job Info

• Job Identification2186
• Posting Date10/24/2024, 12:54 PM
• Apply Before11/18/2024, 11:59 PM
• Job ScheduleFull time
• Locations 420 W MAIN ST, OKLAHOMA CITY, OK, 73102, US

Salary

$41,267.20 - $65,707.20 Annually

Location 

Rosenberg, TX

Job Type

Full Time

Job Number

21-00246

Department

Municipal Court

Opening Date

10/01/2024

Closing Date

10/13/2024 11:59 PM Central

APPLY ONLINE AT CITY OF ROSENGERG JOBS

POSITION SUMMARY

This position is part of a job classification in a two-level Municipal Court progression series. Performs a broad range of clerical and administrative duties in support of the Municipal Court with primary focus on preparing and processing warrants. 

Benefits Overview

• 3 weeks of vacation per year after the first year (2 weeks of vacation during the first year)
• Medical insurance is provided at no cost to the employee
• Dental and vision insurance is offered
• Pet insurance is offered for your four-legged friend
• Supplemental insurance is offered
• $25,000 life insurance policy at no cost to the employee
• 13 days city observed paid holiday leave
• 16 hours of paid personal days each year
• Tuition reimbursement available for up to $2,000 per fiscal year
• Retirement plan includes a 7% contribution of an employee's gross salary to the Texas Municipal Retirement System (TMRS) with a city contribution match of 2 to 1
• Longevity pay in the amount of $7.50 per month, per year of service paid annually each December
• Employee Fitness Center

 

Our City Mission: To provide exceptional services that create and sustain a safe, livable, and vibrant community. 

 

Our City Vision: Building a better tomorrow together by cultivating a City that is financially strong, with a thriving economy, quality infrastructure, and dynamic culture. 

 

Our Core Values: Rtown THRIVES 

• Teamwork: We believe in the power of collaboration and unity among our citizens, leaders, and our own staff to achieve common goals and enhance the well-being of our community.
• Hometown: We cherish and preserve the unique character and history of our town, creating a sense of belonging for all who call it home.
• Respect: We promote a culture of mutual respect, recognizing the inherent worth and dignity of every individual in our diverse community.
• Integrity: We hold ourselves to the highest ethical standards, ensuring transparency and accountability in all our actions and decisions.
• Vision: We embrace innovation and forward-thinking ideas to shape a sustainable and prosperous future for Rosenberg while preserving our historic past
• Employees: We strive to maintain a healthy work culture that places an emphasis on physical and mental well-being so our employees can perform to their full potential. 
• Service: We are committed to delivering superior services and continuously improving to meet the needs of our community.

ESSENTIAL FUNCTIONS

• Reviews documents presented to the court for authenticity, accuracy and appropriate judicial action
• Prepares and processes complaints, summonses and subpoenas, warrants, and capias pro fines
• Produces correspondence such as failure to appear letters and show cause orders
• Assists in administering case management of criminal proceedings and court dockets
  • Processes citations from ticket writers and manual citations
  • Sets court cases for arraignments, pre-trial hearings, trials and other court proceedings
  • Assists in bond procedures including bonding paperwork, collection of cash bonds, appeals bonds, and bond forfeitures
  • Produces standardized correspondence such as resets, trial letters, and jury notices
  • Assists judge in courtroom, monitors and attends to juror needs, and coordinates courtroom activity 
  • Coordinates matters with Municipal Court Judges, defendants, defense council, police and other levels of the criminal justice system
• Calculates, collects and processes fines, fees and court costs, based on judicial orders for misdemeanor violations related to state laws and city ordinances
  • Accounts for all funds received in an accurate manner in compliance with prescribed procedures
• Maintains court records prescribed by law and consistent with effective management of the court
  • Monitors cases for compliance, processes cases in accordance with legal requirements, and prepares documentation for judges and prosecutors, including warrant of arrest
  • Researches, prepares, corrects and transmits records and reports to state and outside agencies, including the Texas Department of Public Safety, Office of Court Administration and OmniBase of Texas and the City’s collection agency
  • Updates case files in the Court's case management system as contact is made with customers, judges, prosecutors, defense attorneys, witnesses and others
• Assists in preparing reports related to the Municipal Court operations
  • Compiles data and information, and tracks and monitors for performance measures and reports
  • Assist with research and interpretation of judicial orders 
• Provides general information regarding court matters to the general public, attorneys, police, and other agencies

Performs other duties as assigned

REQUIRED QUALIFICATIONS

• High School Diploma or successful completion of the General Educational Development Test (GED)
• Training and experience using a personal computer with a variety of software including Microsoft Office

Grade 4/B21

Warrant Clerk I: First level in series. Performs entry-level semi-skilled court support activities under direct supervision

• Two (2) years of full-time paid experience in an administrative or clerical role
• Must obtain Level I Court Certification within two (2) years of employment

Grade 5/B22

Warrant Clerk II: Second level in series. Performs court support activities under minimum supervision

• Four (4) years of full-time paid experience in an administrative or clerical role in a court setting
• Level II Court Certification 

LICENSES, CERTIFICATES, AND OTHER REQUIREMENTS

• Valid Class C Texas Driver’s License
  • Reliable transportation and liability insurance
• Appointment will be conditional upon successful completion of the following pre-employment checks:
  • Criminal background check 
  • Controlled substance screening

AgencyCity of Rosenberg

Address2110 Fourth Street
P.O. Box 32
Rosenberg, Texas, 77471

Phone832-595-3320

Websitehttp://rosenbergtx.gov/

Salary

$36,968.83 - $46,211.04 Annually

Location 

Municipal Court, TX

Job Type

Full-Time Non-Exempt

Department

Municipal Court

Opening Date

09/30/2024

Closing Date

10/28/2024 11:59 PM Central

APPLY ONLINE AT CITY OF PFLUGERVILLE JOBS

It's a great time to be in Pflugerville!

The person we seek will believe in and exhibit the City's P.F.I.R.S.T. core values: Positive, Forward-thinking, Integrity, Resilience, Service, and Teamwork.

City of Pflugerville full-time employees enjoy three (3) weeks of paid vacation along with 14 paid holidays a year, as well as an attractive retirement plan where the City puts in 2 dollars for every 1 dollar you put into retirement!

All City of Pflugerville employees, both full-time and part-time, are able to take advantage of a generous 457 deferred compensation plan and a 100% paid employee assistance program that offers financial, legal, mental, and career coaching and much more!

Job Summary

Under the general supervision of the Court Administrator and his/her designee, work involves daily public contact requiring tact and diplomacy with excellent customer service in processing a wide variety of court cases of the Pflugerville Municipal Court. Processes collection of fines, court costs, and payments. Obtains the defendant’s history and opens cases as needed. Reviews payment plans, deferrals, defensive safety courses, community service orders, and schedules show cause hearings.  These assignments are performed with some degree of independent judgment within established policies and procedures, and it requires public relations skills, initiative, accuracy, and teamwork. 

Essential Job Functions and Other Important Duties

• Collects public funds at the Municipal Court service window by receiving cash, checks, money orders, and credit card payments in person, by mail, and online; issues receipts and credits payments on account for fines and other Court-related business for transactions requiring knowledge of payment and status codes, regulations, and departmental policy.
• Attends walk-in customers, and receives court documents from public, defendants, and attorneys. Provides public information and customer service assistance by explaining court procedures and the different options available to defendants in person, by telephone, mail, e-mail, or fax. Refers customers to appropriate staff for assistance with sensitive and private matters.
• Processes online payments and enters notes in the case management system to release paid violations.
• Exercises initiative, judgment, and discretion when handling confidential and sensitive information.
• Verifies daily collections of court fines and fees.
• Processes and reviews community service orders, verifies completion of community service hours, submittal to the court; dates and closes case.
• Prepares and schedules cases for Show Cause hearings on defendants that fail to comply with court agreements or fail to meet their payment schedule.
• Prepares and mails appropriate court case letters and documentation to defendants.
• Processes daily recording of case disposition, court orders, and arraignments in the case management system.
• Answers inquiries or questions concerning court matters in person, by telephone, mail, e-mail, or fax.
• Explains procedures, options, and forms to parties in case.
• Verifies insurance coverage and updates/closes file.
• Provides other general office services as required.

Job Qualifications

Formal Education: High School diploma or equivalent.

Relatable Work Experience: Two (2) years of experience in Municipal Court. 

Training (Licenses(s) and/or Certification(s): Must be able to obtain and maintain Court clerk Level I certification within 12 months of hire date. Valid Texas Driver's License.

Preferred Qualifications: N/A

Disclaimer: Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is define as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university.

Knowledge, Skills, and Abilities Needed & Environmental Factors and Other Physical Requirements

Knowledge, Skills, and Abilities Needed:

• Knowledge of municipal court administration and organization; technical and operating principals, practices, and problems of court administration; accepted theories and practices of office procedures.
• Skill in utilizing a personal computer, associated software programs, including Windows and Microsoft Office applications.
• Skill in mathematics.
• Ability to understand complex oral and written instructions and technical or legal terminology.
• Ability to establish and maintain professionally effective relationships with external public/vendors, internal management and non-management employees, and City and other government officials.
• Ability to develop, implement, and administer goals, objectives, and procedures for providing effective and efficient services for the City.
• Ability to communicate clearly and effectively, both verbally and in writing, as well as strong time and task management skills.  
• Ability to work in stressful environments.
• Ability to work with a typewriter, 10-key calculator, copiers, fax machines; must be able to type at least 50 wpm accurately.

Environmental Factors and Other Physical Requirements:

• Subject to sitting and standing to perform essential functions in an office environment.
• Visual acuity, speech, and hearing; hand and eye coordination and manual dexterity necessary to operate office equipment.
• Flexible schedule, 40 hours per workweek, 9/80 or 4/10 schedule. Occasional overtime may be required.

If you are someone interested in making a difference in the community and wish to be a part of the Pflugerville team, go to pflugervilletx.gov under Employment Opportunities and apply today!

For more details about the benefits offered by the City, please visit: City of Pflugerville Benefits

AgencyCity of Pflugerville

AddressPO Box 589

Pflugerville, Texas, 78691-0589

Phone(512) 990-6175

Websitehttps://www.governmentjobs.com/careers/pflugerville

Salary

$16.22 - $23.52 Hourly

Location 

Allen, TX

Job Type

Full Time

Department

FINANCE-MUNICIPAL COURT

Division

MUNICIPAL COURTS

Opening Date

09/23/2024

Closing Date

10/4/2024 5:00 PM Central

APPLY ONLINE AT CITY OF ALLEN JOBS

Description

HIRING RANGE:  $1,297.67 - $1,589.70 Biweekly
FULL SALARY RANGE:   $1,297.67  - $1,881.74 Biweekly

The City:
With over 100,000 residents, the City of Allen is a dynamic and welcoming community. The City of Allen's strong economy, diverse population, great educational institutions, and quality of life make it the ideal place to work, live, and play. The City of Allen has something to offer for everyone.
 
The City's Mission is "To achieve excellence in managing development of the community and in providing city services so that conditions of living and public confidence are continually enhanced".
 
Our employees serve the citizens of Allen with the following values:

• People First – Giving priority to others
• Respect – Treating others with courtesy and dignity
• Integrity – Serving with honesty, trust, and hard work
• Deliver – Following through on commitments while exceeding expectations
• Excel – Creating an innovative and improving work environment

This position facilitates the continuing daily operation of the City's Municipal Court. The employee is required to maintain specialized knowledge of intricate court operations and Texas statutes addressing or affecting offenses within the Municipal Court's jurisdiction while possessing strong organizational and basic accounting skills. This position does not provide direction to other employees.
 

Essential Functions

This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent.

• Provides customer service by answering incoming phone calls, responding to questions, providing requested information and documents, processing citations, assisting the public at the customer service windows, setting court dates, assisting with deferred disposition and driving safety course options, assisting with compliance options, and receiving payment of fines, fees and costs.
• Provides administrative services by accurately filing citations and other court documents within the court's established filing system; by maintaining daily operational statistics for data and trending reports; maintaining and balancing a cash drawer daily; and assisting the Municipal Court Administrator, other Deputy Court Clerks, the Municipal Court Judge, Prosecutors, and Law Enforcement Officers, as needed.
• Provides data entry services by entering citation information into the court's case management software system and maintaining the constantly changing status and actions of court cases in the system.
• Prepares sworn complaints against individuals for Class C misdemeanor offenses. Prepares court notices, summons, and subpoenas for service.  Prepares other related documents for trial and/or collection of fines, fees, and costs.
• Corresponds with attorneys and other court-related departments and divisions in the course of carrying out duties and assignments by mail, email, fax, and phone.
• Receives incoming correspondence and requests, requiring acute decision-making skills to determine the appropriate court operation/action to perform or apply to assist in moving court cases accurately through the Municipal Court process.

Job Requirements

Education & Experience
 Work requires broad knowledge in a general professional or technical field. A typical way to obtain the required qualifications would be:

• High School diploma or equivalent plus one (1) year of relevant work experience. Preference may be given to those applicants who are bilingual. (Spanish)

Other combinations of education and experience may be considered.

Overall Physicals Strength Demands
Light - Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly OR requires walking or standing significantly.

Supplemental Information

Reading 

Intermediate - Ability to read papers, periodicals, journals, manuals, dictionaries, thesauruses, and encyclopedias. Ordinarily, such education is obtained in high school up to college. However, it may be obtained from experience and self-study.

Math 
Basic - Ability to perform the four basic arithmetic operations. Ordinarily, such education is obtained in elementary school up to high school. However, it may be obtained from experience and self-study.

Writing 
Basic - Ability to write simple sentences containing subject, verb, and object, and/or series of numbers, names, and addresses. Ordinarily, such education is obtained in elementary school up to high school. However, it may be obtained from experience and self-study.

Managerial 
Receives directions: The employee normally performs the duty assignment after receiving general instructions as to methods, procedures, and desired end results with some discretion when making selections among a few, easily identifiable choices. Assignment is reviewed upon completion.

Supervisory / Organizational Control 
No responsibility for the direction or supervision of others.

Complexity 
Work involves choices of action within limits set by standard practices and procedures. Professional judgment is required to apply the proper course of action.

Interpersonal / Human Relations Skills 
Discussion Frequent: From 21% to 50% of work time.

AgencyCity of Allen

AddressCity Hall
305 Century Parkway
Allen, Texas, 75013

Phone214-509-4676

Websitehttp://www.cityofallen.org

APPLY ONLIN AT CITY OF AUSTIN JOBS

Posting Title	Financial Manager II
Job Requisition Number	COA092417
Position Number	100655
Job Type	Full-Time
Division Name	Municipal Court
Minimum Qualifications	Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to Finance, Accounting, or Economics plus five (5) years of experience in a finance related field, two (2) years of which include management experience. Additionally, experience must include one year of accounting. Up to twelve (12) hours of accounting coursework may substitute for accounting experience. A Master’s in Finance, Accounting, or Business related field or a CPA certification may substitute for two (2) years of experience requirement. Licenses or Certifications: None
Notes to Applicants	Note to Applicants: 1) Detailed, complete Employment Application is required to help better evaluate the applicant’s qualifications – minimum and preferred as noted on the job posting. Incomplete applications will be disqualified. 2) You must use “N/A” for fields that are not applicable. 3) Employment history dates must include month and year as well as the name and contact information for the supervisor and/or human resources department. 4) Verification of employment history dates on resume should match online Employment Application. 5) Starting salary will be based on overall relevant experience from your employment application, not your resume or cover letter. 6) A criminal history check will be conducted on the selected candidates. Additional Information: Skills assessments may be used to determine selection for interview process after initial applicant review. Criminal Background Investigation: If selected as top candidate for this position you must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check to be hired and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following will result in being disqualified for this position: Felony Convictions, Felony Deferred Adjudication, Class A & B Misdemeanor Deferred Adjudication, Class B Misdemeanor Convictions, an Open Arrest for Any Criminal Offense (Felony or Misdemeanor), and Family Violence Convictions. Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.
Pay Range	$41.70 – $54.21
Hours	Please note: Schedule may include days, evenings, weekends and/or holidays. Municipal Court is a 24 hour, 7 days per week business operation. Schedule/location may change based upon business needs.
Job Close Date	10/09/2024
Type of Posting	External
Department	Municipal Court
Regular/Temporary	Regular
Grant Funded or Pooled Position	Not Applicable
Category	Professional
Location	6800 Burleson Road, Suite 175
Preferred Qualifications	Ability to travel to more than one work location
Duties, Functions and Responsibilities	Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Properly accounts for and safe-guards the City’s cash and other assets for mid-sized enterprises or functions within a department. Provides general oversight over department’s accounting, budgeting, purchasing, accounts payable, accounts receivable, revenue, CIP, grants, fixed assets, inventory, and payroll functions. May provide oversight for non-financial areas. Guides financial decisions of the organization by preparing financial information for presentation and consideration by management. Manages the development of the budget for the organization, performs budget analysis, provides guidance and recommendations to management, monitors the budget by reviewing current year estimates and budget variance reports, and reviews historical and forecast budget information. Provides feedback and analysis of organization performance measures, goals, and objectives by compiling relevant financial, business, service and operational information, identifying and evaluating trends, and recommending corrective actions. Reviews financial and budget reports and performs financial analyses by managing compilation of appropriate information. Manages development of organization’s financial forecast; ensuring revenue, expenditure and debt service projections meet applicable financial policies, guidelines and benchmarks, such as requirements for debt service coverage and cash reserves. Manages the development of service rates, cost of service studies, and customer class rate proposals for Council. May manage requirements of a regulatory environment including rate proceedings, rate filing documentation, expert testimony development and delivery, litigation support, and settlement negotiations. May manage debt program including revenue bond planning and issuance, development and update of Bond Official Statements, rating agency presentation development, management of commercial paper programs, reconciliations of debt service schedules, and analysis of bond refinancing or defeasance opportunities. Manages the development of the capital budget, long-range plan and five-year plan. Prepares, reviews, and evaluates financial and accounting documents, reports, and statements and ensures that financial transactions are recorded promptly and properly. Ensure financial staff are appropriately trained on the City’s systems of record and on citywide policies and procedures. Responsibilities- Supervision and/or Leadership Exercised: Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal. May provide leadership, work assignments, evaluation, training and guidance to others.
Knowledge, Skills and Abilities	Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of the processes and theories used for public budgetary and financial policies. Knowledge of accounting concepts, principals and practices Knowledge of financial reporting and internal control systems Knowledge of utility ratemaking and cost of service study methodology Knowledge of debt instruments, cash management and utility financing methods Knowledge of forecasting models; econometric studies, analysis and forecasting; and estimating methods and techniques Knowledge of cost benefits analysis, feasibility studies and net present value analysis methods Knowledge of enterprise budgeting, financial planning or accounting. Knowledge of preferred business practices * Knowledge of financial and budget systems and reporting Knowledge of leadership/supervisory/management best practices Skill in designing and maintaining complex spreadsheet and database models Skill in development of presentations Skill in effective oral and written communications Skill in analyzing and interpreting complex financial records Skill in determining need and compiling, analyzing and presenting financial information and data for management and Council use Ability to resolve problems or situations that require the exercising of good judgement Ability to prepare complex and accurate financial reports Ability to establish and maintain good working relationships with other City employees and the public
Criminal Background Investigation	This position has been approved for a Criminal Background Investigation.
EEO/ADA	City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
Information For City Employees: If you are an employee within	the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * The Financial Manager II position requires: Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to Finance, Accounting, or Economics plus five (5) years of experience in a finance related field, two (2) years of which include management experience. Additionally, experience must include one year of accounting. Up to twelve (12) hours of accounting coursework may substitute for accounting experience. A Master's in Finance, Accounting, or Business related field or a CPA certification may substitute for two (2) years of experience requirement. Do you meet the minimum qualifications of this position?
   • Yes
   • No
2. * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired.
   • I acknowledge and understand this position requires a Criminal Background Investigation.
3. * How many years of experience do you have in financial management where you were responsible for at least one employee?
   • None
   • More than one (1) year but less than five (5) years
   • More than five (5) years but less than seven (7) years
   • More than seven (7) years but less than ten (10) years
   • More than ten (10) years
4. * How many employees with financial responsibilities have you directly supervised?
   • None
   • 1-5
   • 6-10
   • 11-15
   • More than 15
5. * What type of staff positions have you supervised (i.e., accountants, financial clerks, customer service representatives, etc.)? If you have not supervised, please list N/A.

   (Open Ended Question)

6. * In 20 words or less, please state the role of a financial manager.

   (Open Ended Question)

7. * Please describe your role in composing a Business Plan for an entity. If you do not have this experience, list N/A.

   (Open Ended Question)

8. * Please describe your role in composing a Strategic Plan for an entity. If you do not have any experience in this area, please list N/A.

   (Open Ended Question)

9. * Please describe your role in developing, tracking and analyzing performance measures for an entity. If you do not have experience in this area, please list N/A.

   (Open Ended Question)

10. * Please describe your role in composing and monitoring an Annual Budget for an entity. If you have not had experience in this area, please list N/A.

    (Open Ended Question)

11. * Please describe your role with monitoring contracts. If you have not had experience in this area, please list N/A.

    (Open Ended Question)

12. * Please describe the types of audit you have experience with and your role within the audit. If you have not had experience in this area, please list, N/A.

    (Open Ended Question)

13. * To what extent, if any, do you feel the Financial Manager II would get involved in the operations of the entity?

    (Open Ended Question)

14. * Do you have the ability to travel to multiple sites as part of the regular job duties?
    • Yes
    • No

Optional & Required Documents

Required Documents

1. Resume

Optional Documents

1. Cover Letter

Salary

$18.57 - $22.09 Hourly

Location 

Bastrop, TX

Job Type

Full-Time

Job Number

101-12-06-01

Department

Municipal Court

Opening Date

09/05/2024

APPLY ONLINE AT CITY OF BASTROP JOBS

Under general supervision of the Court Administrator, employees in this class are responsible for ensuring the efficient and accurate operation of the Municipal Court by performing a wide variety of clerical duties in a timely and adequate manner.  This includes but is not limited to frequent communication with the general public, judges, attorneys, other law enforcement and governmental agencies, and other city employees providing general and specific information in an accurate, professional, and courteous manner; must exercise considerable discretion in matters of a sensitive and confidential nature and must be capable of making decisions based on the knowledge of court procedures and laws governing access to information and reporting. Performs other duties as assigned.

Essential Duties and Responsibilities
(Note:  Other duties may be assigned and/or shared with other employees in the Court)

• Provide excellent customer service to Municipal Court inquiries by communicating Court processes, as defined by state law, policy, and judicial orders; both oral and written.
• Respond to customers in person, over the phone, via email, written correspondence regarding legal options to satisfy cases, including fines, trials or hearings, driver’s safety, warrants, extensions, postings of bonds, filing motions and others as appropriate to criminal and administrative case types.
• Receive and apply payments as appropriate; determine applicable fees, enter information into computer system; provide receipt of payment, and ensure accurate account maintenance.
• Balance daily funds collected, prepare deposits, and assist in safekeeping of cash assets.
• Update case files in the Court’s software system and case docket(s) as contact is made with customers, judges, prosecutors, defense attorneys, and others.
• Upload and/or enter citations in the court software system.
• Assist in coordinating jury and bench trials. This includes summoning qualified jurors per the Judge’s order to summon venire and mailing juror summonses, subpoenas for witnesses, and notices to defendants.
• Prepare, review and process legal documents, correspondence, motions, and orders; ensure all documents are accurate and complete prior to the court date; ensure required copies are appropriately distributed.
• Post weekly Court dockets. 
• Respond to and resolve difficult and sensitive citizen inquires and complaints, and answer citizen questions on procedures and policies.
• Complete weekly signature verification checks on documents signed by the Judge and or City Prosecutor.
• Verify data for accuracy and completeness.
• Exercise considerable discretion when handling confidential information and sensitive matters.
• Maintain composure and exercise tact and courtesy in assisting emotionally distraught persons, i.e., defendants, clients, attorneys, witnesses.
• File, scan, copy, mail, and/or fax documents.
• File closed cases and process records according to retention schedule by state law.
• Convey a positive professional image by action, communication, and appearance.
• Stay abreast of legislature and Court procedures and training related to Court duties.
• Ensure the effective coordination of Municipal Court operations by contributing to both the departmental and the City-wide court teams by communicating effectively on problems and issues.
• Regular, reliable, and punctual attendance is an essential function of the job.  Leave scheduled should be managed so as to not interfere with ability to accomplish tasks, including special projects and assignments with deadlines.
• Contribute to team effort by performing other duties as assigned.

Emergency Management
May participate with Emergency Management when the need arises with the duties assigned.

EDUCATION, TRAINING, AND EXPERIENCE:

• High school diploma or GED required.
• Two (2) years previous administrative support experience, preferably in a municipal setting or any equivalent combination of education, training, and experience that demonstrates the ability to perform the duties of the position.
• Bilingual in English and Spanish preferred.

LICENSES AND/OR CERTIFICATIONS:

• Texas Municipal Court Clerk Level I Certification or the ability to obtain within one (1) year of employment.  Certification must be maintained throughout employment.
• Must have a valid Texas Driver License with an acceptable driving record to be maintained throughout employment.

Other Requirements:

• Proof of citizenship and/or eligibility to legally work in the United States.
• Must submit to and pass a pre-employment drug test.

Knowledge, Skills, and Abilities
Knowledge of: 

• Typical administrative practices and processes associated with local government offices or functions or possess ability to acquire and put such knowledge into practice.
• General computer operations, specifically familiarity of Microsoft Office software.

Skills in:

• Using standard office machines, such as scanner, computer, copier, and fax machine. 
• Communicating effectively both verbally and in writing.
• Tactfully communicating with a wide variety of diverse populations; 

Ability to:

• Applyappropriatelaws,policy,or procedures dependent on circumstances.Retainknowledge of historical laws and procedures.
• Maintain a pleasant and courteous demeanor working in a fast-paced environment.
• Exercise sound judgment and make independent decisions in accordance with established policies and procedures.
• Exercise discretion in matters of a sensitive and confidential nature.
• Establish and maintain an effective working relationship with all levels of management, City officials, vendors, other departments/agencies/employees, and the general public.
• Communicate effectively in person, by telephone, and by e-mail with all levels of management, City officials, vendors, other employees, and the general public.
• Meet deadlines and perform multiple tasks under pressure.
• Effectively respond to a stressful or high-pressure environment.
• Work in a multi-task environment.
• Read and comprehend the basic knowledge of grammar and spelling.
• Add, subtract, multiply, and divide; calculate decimals and percentages.
• Perform multiple tasks efficiently and applies knowledge of procedures to fulfill essential job duties.
• Organize, prioritize, and carry out office work with minimal supervision.
• Maintain a professional appearance and attire.
• Work closely with others as part of a team.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT
Most tasks are essentially sedentary, with occasional walking, bending, light lifting (5-20 pounds), driving a vehicle, or other restricted physical activities.   Some tasks involve some physical effort, i.e., standing and walking, or frequent moderate lifting (20-50 pounds), minimal dexterity in the use of fingers, limbs, or body in the operation of office equipment.  Tasks may involve extended periods of time sitting at a keyboard or workstation, answering phones, filing, and other administrative work.  Must be able to handle stressful situations.  Mental acuity for attention to accuracy and detail is required.

Sensory Requirements:
Some tasks may require sound perception and discrimination.
Some tasks may require visual perception and discrimination. 
Some tasks may require oral communications ability.

The City of Bastrop is an Equal Employment Opportunity Employer (EEO) and values diversity in its workforce. As an EEO employer, the City provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

  

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

 **Employment is contingent on passing post-offer, pre-employment drug testing, and criminal background investigation.**