Apply online at City of New Braunfels
|$22.15 - $26.58 Hourly
$46,081.00 - $55,289.00 Annually
GENERAL PURPOSE: Under general supervision, oversees daily business operations and processes to ensure the efficient and accurate operation of the New Braunfels Municipal Court, a state of Texas court, assuring compliance with all laws, policies, regulations and goals.
PRIMARY DUTIES AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.
- Serves in a supervisory role for Court Clerks; provides the scheduling, training, cash management and instruction of court staff; providing oversight to promote accuracy, efficiency and productivity as well as compliance with all applicable laws and city and departmental policies.
- Ensures proper segregation of duties and verification of work being done; Prioritizes and coordinates work; assignments; reviews processes for efficiency; Leads team on completing daily tasks and meeting deadlines.
- Assists court team in setting goals, by providing professional guidance and ensuring they work as a cohesive team to provide quality customer service; Prepares mid-point and annual evaluations for Court team members for administration with Court Administrator.
- Assists with the coordination of docket processing, including jury trials, by setting and reviewing case information, sending notice, preparing summons or subpoenas, researching witnesses, preparing court documents, obtaining information from other departments.
- Prepares monthly, quarterly and annual reports; compiles and interprets data to provide status and performance reports for the Judge and the Court Administrator.
- Performs conviction and warrant administration by issuing summons, capias pro fine and arrest warrants, recalling warrants as necessary and ensuring accurate information is sent to Texas Department of Public Safety (DPS) for the Failure to Appear program.
- Stays abreast of legislature and court procedures and training related to court duties; responsible for the implementation of legislative changes as they pertain to Municipal Court.
- With the Court Administrator, manages software updates and changes; creates electronic forms, templates, and interfaces and handles software configurations; works with Information Technology department and software providers to resolve technical issues.
- With Court Administrator, manages court website and links as well as internal and external communications in cooperation with the Communications Department.
- Conducts cash management including daily balancing of receipts and deposits, verifying accounting records, and generates financial reports as required; serves as the primary liaison with the Finance department.
- Assures that all state and local reports are completed accurately, in a timely manner.
- Manages response to records requests and creation of complaints, search warrants, protective orders, and other legal, judicial and administrative documents necessary in the processing and resolution of judicial cases.
- Assists the Court Administrator with records management including records destruction and maintaining confidentiality of information in accordance with records management and records retention requirements; monitors staff compliance to the security procedures and privacy laws, policies and guidelines.
- Stays abreast of legislature and court procedures and training related to court duties; assists the Court Administrator with implementation of legislative changes as they pertain to Municipal Court.
- Performs other duties as assigned or required.
Education and Experience:
Associates or bachelor’s degree in business administration, criminal justice or related field preferred. High school diploma or GED with four (4) years of progressively responsible court experience AND two (2) years of supervisory experience required; OR an equivalent combination of education and experience.
Required Licenses or Certifications:
· Must possess Municipal Court Clerk Level 2 Certificate through Texas Court Clerks Association and maintain certification.
· Must possess a valid Texas Driver’s License.
Required Knowledge of:
· City policies and procedures.
· State of Texas court procedures, legal terminology and legal requirements for court operations and case processing.
· Applicable state and Federal rules, codes and regulations.
· Court accounting systems, rules and standards.
· Customer service standards and protocol.
· Principles of record keeping, records management and cash management.
· Laws and regulations governing the release of information from Court records.
Required Skill in:
· Communicating court procedures and processes in a clear, concise, and comprehensive in writing and verbally, to staff as well as the general public.
· Establishing and maintaining cooperative working relationships with City employees and the general public.
· Assessing and prioritizing multiple tasks, projects and demands and effectively delegating tasks.
· Reviewing and maintaining complex and extensive records, compiling technical information, and maintaining official records.
· Operating a personal computer utilizing specialized software and entering information into a computer system with speed and accuracy.
Physical Demands / Work Environment:
· Work is performed in an office environment; is subject to sitting, standing, bending and reaching for extended periods of time; and must be able to safely pull, push, lift and carry items weighing up to forty (40) pounds.
· May be required to work immediately before, during or immediately after an emergency or disaster.
- · NOTE: This position is designated safety and/or security sensitive.