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JOB SUMMARY

Under the general direction of the Municipal Court Administrator, this position will have an administrative role in the municipal court at various levels. The candidate will be responsible for the day-to-day operations of the court which will require a specialized knowledge of court operations, policies, and procedures.

EXAMPLES OF ESSENTIAL FUNCTIONS

Prepare legal documents and forms for court proceedings relating to correspondence, motions, depositions, and outcomes

Create and maintain court dockets for cases to appear in court

Collect court fines and fees and balance cash drawer daily

Interact courteously and professionally with customers and coworkers using email, phone or in-person communication

Explain court procedures and policies to lawyers, judges, customers and other personnel

Work responsibilities may include warrants, subpoenas, or summonses

Assist during courtroom proceedings including recording minutes, making exhibits, calling witnesses, overseeing jurors or checking in defendants

Send courtesy letters and notices to defendants

Input court transactions into court management software

Assist Municipal Court Administrator with monthly or quarterly reports by providing data or actually assisting to create the report

Perform maintenance of court records including filing, storage and disposal

Other duties as required

REQUIREMENTS

A. Training and Experience:

B. Knowledge, Skills, and Abilities:

C.  Physical Requirements:

D. Environmental Requirements:

E. Sensory Requirements:

• Location2000 FOREST RIDGE DRIVE, Bedford, TX, 76021, United States
• Base Pay$18.16 - $22.70 / Hour
• Job CategoryAdmin Services / Teen Court, Teen Court Clerk, Clerk - Teen Court
• Employee TypeFT - Non-Exempt
• Required DegreeHigh school
• Manage OthersNo
• Minimum Experience1 Year

Contact information

• NameHuman Resources
• Phone817-952-2167
• Emailhr@bedfordtx.gov

APPLY ONLINE AT CITY OF BEDFORD JOBS

Description

SUMMARY

To assist in various aspects of the case management and activities of the Hurst, Euless, and Bedford Teen Court for juvenile defendants; and to assist in recruiting, training, and supervising teen and adult volunteers.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Assists in the overall activities of the Teen Court Program including pre-court processes, docket and trial scheduling, and recruiting, training and supervising teen and adult volunteers.
2. Assists in the implementation of Teen Court goals and objectives.
3. Assists in Teen Court scheduling, trials and case dispositions to ensure proper court procedure.
4. Creates and maintains Teen Court defendant records in Access, defendant file folders, letters of notification, and court dockets.
5. Assists the Teen Court Coordinator in deciding a juvenile defendant’s eligibility to be referred to the appropriate resources for counseling.
6. Communicates with representatives from other agencies involved in the Teen Court Program including courts, police agencies, school districts, and county probation services. Also, assists in maintaining and monitoring community service site placements.
7. Assists in monitoring teen and adult volunteers participating in court roles to include attorneys, clerks, bailiffs, master jury monitors, and judges.
8. Assists in maintaining a database for juvenile defendant’s community service hours.
9. Assists in maintaining a database for teen and adult volunteers.
10. Attends Teen Court sessions, trainings, and special events after regular office hours.
11. Distributes and processes incoming and outgoing mail.
12. Attends Bedford Municipal Court juvenile dockets, and travels to Hurst and Euless Municipal Courts to attend juvenile dockets.
13. Answers and returns phone calls and emails in a professional and courteous manner.
14. May perform other related duties and responsibilities as required.
15. Regular and timely attendance is required, as well as, the ability to get along with others in a professional and cordial manner. 

SUPERVISORY RESPONSIBILITIES

No supervisor responsibilities.

QUALIFICATIONS - To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

High school diploma / GED; plus one to three months related experience and/or training; or equivalent combination of education and experience.

CERTIFICATES, LICENSES, REGISTRATIONS

• Valid Texas Driver's License. 
• Must be Notary Public or be bondable.
• Desired: Fluency in Spanish.

LANGUAGE SKILLS

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.  Ability to write reports, business correspondence, and procedure manuals.  Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

SPECIALIZED KSA'S

Must have demonstrated knowledge of use and application of computer software relevant to the position, i.e., Microsoft Word, Excel, Access, and Outlook. Must have basic working knowledge of office machinery.  Keyboarding/typing skills.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; talk or hear; and taste or smell.  The employee frequently is required to stand; walk; sit; climb or balance; and stoop, kneel, crouch, or crawl.  The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 20 pounds.  Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and depth perception.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts and high, precarious places.  The noise level in the work environment is usually moderate.

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Salary: $50,000-$55,000 DOQ

Posted: June 25, 2024 at 1:00 PM

Closing: Open Until Filled

JOB SUMMARY: 

 Supervises court administrative staff. Plans, organizes, and supervises the work of the administrative/court clerk. Makes monthly and quarterly reports to City and State Officials. Interprets laws and procedures to subordinates and the general public.

JOB DUTIES AND RESPONSIBILITIES:

• Develop, implement, and enforce policies and procedures for the operation of the Municipal Court including long and short-range plans.
• Ensure that court systems, procedures, and practices comply with applicable laws, regulations, and administrative orders; Research, evaluate and make recommendations regarding the impact of new legislation on court processes and procedures.
• Attend and participate in professional group meetings, training classes, and seminars; stay abreast of new trends and innovations in the field of municipal court administration and other areas in which the position regularly deals.
• Comprehend and make inferences from written material, including state statutes, Supreme Court rulings, City ordinances, administrative orders, letters, memos, policies, and procedures, to ensure the appropriate processes are in place.
• Monitor and maintain the Municipal Court case management system to ensure proper data input and processing of information as well as accountability; Oversee the proper retention and disposition of court records.
• Regularly audit court documents, Incode 9 macros, fine and fee amounts, and statute-offense relationships and update when necessary.
• Compile and analyze data on court activity to prepare and submit appropriate reports to State and local agencies.
• Create and prepare written documents, including procedures, correspondence letters, Incode 9 court document templates, and Standing Orders.
• Oversee the collection, posting, and deposit of all fines, costs, fees, and bond payments; Run Cash Bond Report; monitor and apply refunds, payments and pending cases.
• Act as liaison between the court and public or private organizations, as well as the state or federal government; communicate with the general public, other City employees, vendors, management, contractors, public officials, or others to provide information on court operations, resolve problems, coordinate processes, give instructions, and answer questions.
• Interface with the prosecutor, defense attorneys, jurors, police officers, and witnesses as necessary to streamline court docket and related issues; process plea deals and requests for case information from the prosecutor before court hearings.
• Send Pre-Trial court dockets, videos, complaints, and any other required paperwork to the prosecutor before each Pre-Trial hearing.
• Create and maintain the court calendar, Schedule jury trials and coordinate jury selection, notification, and utilization.
• Set fine amounts and court costs and enter new violations, ordinances, and officers/users into Incode 9 Court and Brazos Technology Software; analyze program specifications for completeness and conformity to State law requirements.
• Process and track Expungement Notifications and Orders from the Galveston County Courthouse.
• Accept and process Appeal Bonds from attorneys; send all required documentation to Galveston County Courthouse.
• Issue Warrants of Arrest and Capias Pro Fine Warrants.
• Attending all Virtual and In Person court hearings; speaking with defendants, explaining and processing agreements granted, resets, etc.
• Enter new/updated existing offenses and officers in Brazos and Incode 9 software.
• Update court website information and lobby notices/signage as required.
• Process Credit Time Served Requests from incarcerated defendants. Review requests, research incarceration history, and case information; compile all info to be given to the Judge for review to grant/deny request.
• Respond to all Motions for Discovery and Court-related Open Record Requests and PIRS.
• Report Assault Family Violence cases to the State as mandated in House Bill 1528.
• Prepare, maintain, and monitor the Municipal Court department budget.
• Perform other duties as assigned.

Qualifications

MINIMUM QUALIFICATIONS: • High School diploma or General Education Degree (GED) • Valid Class C Driver’s License required • Municipal Court Clerk Certification Level 1, required • Must obtain Municipal Court Clerk Certification Level 2 within 3 years of hire KNOWLEDGE, SKILLS AND ABILITIES: • Knowledge of municipal government operations and City Ordinances • Ability to supervise subordinates, develop and implement office procedures and establish and maintain effective working relationships with employees and the general public • Knowledge of the Municipal Court system Incode 9 or equivalent system • Knowledge of court policies, procedures, criminal procedures, and Class “C” misdemeanors • Knowledge of the Penal Code, Code of Criminal Procedures, and the Transportation Code • Skills in the supervision of personnel • Skills in interpersonal relations • Skills in oral and written communication • Skills in establishing priorities and organizing work • Skills in accounting, bookkeeping, training, and performance evaluation

Job Description

Under the general supervision of the City Administrator performs a variety of routine and complex clerical, financial and administrative tasks in the administration of the court.

Maintains court calendar for all dockets, enter citations as received from the Police Department, send letters and past due notices for first fines, post and prepare deposits and collect fines and fees, maintain accurate court records, prepare documents for Trials and Pre-Trials, docket, complaints, judgments and prepare all necessary paperwork for judge and city prosecutor.

Responds to requests from Municipal Judge, City Prosecutors, Police Department and others for assistance and information; processes discovery activity required from the office;

- Other duties as required.

Job Requirements:

• Assist in administering criminal processing and docketing; explaining procedures to defendants;
• Coordinate with judges, attorneys, and other court personnel to facilitate smooth courtroom operations.
• Maintain accurate records of court proceedings, including case filings, dispositions, and judgments.
• Organize and update case files, ensuring all documentation is complete and accessible for court hearings.
• Receipts, deposits and accounts for monies for fines, forfeitures and other court receipts;
• Prepares reports for state and local agencies;
• Responds to counter, telephone and written inquiries;
• Process payments for fines, fees, and court costs, ensuring accuracy and compliance with established procedures.
• Performs primary filing of all papers, dockets, index cards, case files and cause related correspondence;
• Processes Failure to Pay, Failure to Comply and Failure to Appear notices;
• Constructs new case files, filing and retrieving documents as necessary
• Prepares and maintains appropriate calendars; set up court hearings
• Prepares files for court use, processes timely notices to defendants of arraignments, trials and hearings;
• Responds to requests from Municipal Judge, City Prosecutors, Police Department and others for assistance and information; processes discovery activity required from the office;
• Performs a variety of courtroom related tasks and making exhibits in order of presentation in court cases;
• Starting Up to $70,000 (DOQ) - $33.65 hr.
• Experience with Incode Court Software - REQUIRED
• Possession of a Certified Municipal Level I Court Clerk Certificate- REQUIRED
• Bi-lingual (Spanish/English) is strongly preferred, but not required.
• Must be able to work one (1) court night a month. The second Wednesday of each month.

Email: tfullen@cityofhunterscreek.com to request an application.

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Job IDMCA2024

Category: Administrative Status

Salary: $62,000 DOQ

Posted:  June 11, 2024 3:30 PM

Closing:  Open Until Filled

POSITION FUNCTION SUMMARY:  

• Oversees the planning, scheduling, and administrative functions of the Municipal Court. Serves in an executive officer capacity to the Presiding Judge and as the Deputy City Secretary for the City’s City Secretary.

Municipal Court Principal Duties and Responsibilities

• Develops and maintains up to date procedures for the operation of the municipal court.
• Trains personnel in the operation of the municipal court administration.
• Interacts with other departments for developing procedures and identifying problems.
• Participates in the preparation and management of the annual department budget.
• Manages the process of receipting, depositing, and accounting of monies in an efficient manner following proper audit procedures.
• Oversees the disbursement of funds from fines and fees to appropriate agencies.
• Oversees the proper preparation and submission of quarterly reports to the State Comptroller’s Office.
• Prepares docket for arraignments, pre-trial, and trial by judge and by jury.
• Schedules cases for hearings and verifies the court docket before court is in session 2 to 3 times per month.
• Prepares and submits statistical reports to the Texas Judicial Council.
• Prepares and submits monthly conviction reports to the Department of Public Safety.
• Processes requests by attorneys or prosecutors to set court dates, reset trials, and arraignments.
• Summons jurors and defendants as necessary.
• Attends court sessions and records trial dispositions.
• Oversees the proper preservation, retention, and disposition of court records.
• Administers oaths and affidavits, makes certificates, affixes the Seal of the Court, and performs all acts usual and necessary by a clerk of the court.*
• Performs all other duties as may be assigned by the Municipal Court Judge, City Manager, or the laws of the State of Texas. 

Deputy City Secretary Principal Duties and Responsibilities

• Serves as Acting City Secretary in the absence of the City Secretary; Attends meetings of the City Council in the absence of the City Secretary.
• Serves as the alternate to the City Secretary for city and non-city elections.
• Manages mail ballots for all City elections and serves as Deputy Early Voting Clerk.
• Responds and processes general Public Information Act requests.
• Responsible for processing vehicle registrations and titling for the City's fleet.
• Manages and issues the City’s alcohol permits and solicitor permits.
• May also be regularly asked to assist with tasks related to file management, file maintenance and records retention activities as assigned.
• Receives necessary training to assist with as-needed, intermittent duties.
• Provides notary services to citizens and employees as needed.

Minimum Education and Experience Requirements

• High school diploma or equivalent, plus several years of higher education.
• Three (3) to five (5) years of progressive experience in municipal court and in local government.
• Knowledge of a municipal court software system (Incode preferred)
• Bilingual (preferred)

 

Skills, Knowledge, and Abilities 

• Considerable knowledge of principles of effective administration, to include planning, coordinating, and supervising.
• Knowledge of court policies and procedures.
• Knowledge of municipal government operations and city ordinances.
• Knowledge of criminal procedures and Class C misdemeanors.
• Knowledge of Penal Code, Code of Criminal Procedures, and Texas Transportation Code.   
• Ability to read and understand manuals in order to record work activities and maintain accurate records.
• Effective written and oral communication skills; knowledge of proper spelling, grammar, and punctuation.
• Knowledge of modern office practices and procedures.
• Skills in operation of personal computer, calculator, typewriter, and other basic office equipment.  
• Ability to resolve questions and complaints raised by court personnel, attorneys, and the general public.
• Ability to establish effective working relationships with City officials, department heads, employees, and the general public.
• Ability to maintain confidentiality of materials processed.
• Ability to perform multiple tasks simultaneously. 
• Ability to display sound judgment.

Licenses and Certifications

• Certification Level II through the Texas Municipal Court Clerks Association required.
• Texas Notary Public certification.
• Texas State driver's license with acceptable driving record.
• Must be bondable. **

ADA COMPLIANCE:  The following paragraphs are intended to describe the overall strength and physical demands of the functions performed by the incumbent during a typical workday.   In compliance with the Americans with Disabilities Act, the City of Nassau Bay will provide its employees with reasonable accommodations to enable individuals to successfully perform the essential functions of this position.

Stand/Walk:    

• Occasional walking within the department, to/from the court room, and city departments.

Sit:    

• For most job tasks, at a standard desk and office chair; at court sessions or meetings; to drive; to meet with others in their offices.

Talk/Listen:   

• Specific auditory abilities required to hear and speak effectively and to function adequately to ensure the requirements of job are met and to be able to orally communicate with department staff, other city employees/officials, and the public.

Dexterity: 

• The employee is regularly required to have full range of mobility in upper and lower body to be able to write, use the computer, calculator, the telephone, and other office machines. Climb/Balance: 
• N/A

Stoop/Crawl/Kneel/Crouch: 

• To be able to retrieve files from bottom drawers of file cabinets.
• To be able to reach top drawers of file cabinets with supportive assistance, such as a step stool.

Lift/Move/Push/Pull: 

• To be able to occasionally lift and/or move objects and file boxes up to 15 pounds, and heavier objects up to 50 pounds.

Vision:

• Specific vision abilities required by this job including close vision, distance vision, color vision, and peripheral vision to be able to use a computer (majority of workday is spent at the computer). • To be able to read and write.

Salary

$22.20 Hourly

Location 

78207, TX

Job Type

4A Full-Time

Job Number

2024-01490

Department

Municipal Courts

Opening Date

06/12/2024

Closing Date

6/26/2024 11:59 PM Central

Grant Funded

No

FLSA Status

Non-Exempt

• DESCRIPTION
• BENEFITS
• QUESTIONS

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Job Summary

Under direction, is responsible for coordinating magistration efforts in the City Magistrate/Detention Center and coordinating with the Bexar County Sheriff's Office. Working conditions are primarily inside an office environment. Exercises no supervision. 

Work Location
Magistrate Detention Center, 401 S Frio San Antonio, Texas 78207

Work Schedule
Training will take place on all three shifts:

• 6:00 a.m. - 2:30 p.m.
• 2:00 p.m. - 10:30 p.m.
• 10:00 p.m. - 6:30 a.m.

Permanent schedule after training will be based on business needs but will be nights and weekends. This position supports 24/7 operation, which involves shift-work and rotating work schedules, including weekends and holidays. 

Essential Job Functions

• Provides assistance to the public, and other law enforcement agencies.
• Determines priority magistration for judge and moves processes in a timely manner.
• Intakes and updates municipal court violations when arrested party arrives in the City Magistrate/Detention Center.
• Utilizes financial, employment, and application information to compile and verify data regarding defendant's ability to pay fines and court costs.
• Calculates initial payment based on defendant's financial status, schedules payment arrangements and explains terms and conditions of payment plan.
• Collects outstanding fines/costs using established credit card procedures or transports defendant to a fine payment facility.
• Directs and facilitates phone access for parties to obtain commercial bonds and/or pay fines.
• Performs administrative duties including but not limited to report
  writing, activity documentation, statistical reporting, case processing and filing.
• Provides clear, concise, and accurate information to the judge, public, and law enforcement officials.
• Reviews National Crime Information Center, Texas Crime Information Center, Texas Department of Public Safety (NCIC/TCIC/DPS) databases for criminal histories, warrant records and driving records.
• Updates NCIC/TCIC databases with warrant records and conviction records reported to DPS.
• Prepares payment agreements based on court orders, interview, and application information; files payment agreements; monitors and maintains contract records and payment schedules.
• Prepares delinquent/warning notices to defendants for mail payment.
• Performs related duties and fulfills responsibilities as required.

Job Requirements

• High school diploma or GED equivalent (recognized by the Texas Education Agency or a regional accrediting agency).
• Two (2) years of experience in administrative/office support.
• Applicants for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following will result in being disqualified for this position: Felony Convictions, Felony Deferred Adjudication, Class A & B Misdemeanor Deferred Adjudication, Class B Misdemeanor Convictions, an Open Arrest for Any Criminal Offense (Felony or Misdemeanor), and Family Violence Convictions.
• Valid Texas Crime Information Center and National Crime Information Center (TCIC/NCIC) Certification within one (1) year of employment and re-certified yearly.
• Must maintain Texas Law Enforcement Telecommunications System Access (TLETS) eligibility for continued employment in position (TLETS provides access to TCIC and NCIC).
• Must obtain the Municipal Court Clerk Certification, Level I, within 18 months of date of hire.
• Any applicant selected for this position must have a background check completed with results satisfactory to the City of San Antonio and successfully complete the City of San Antonio’s Cash-Handling Certification Training.

Preferred Qualifications

• Criminal Justice experience.

Application Information

• If selected for this position, official transcripts, diplomas, certifications and licenses must be submitted at the time of processing.  Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance. 
• Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification. Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application. 
• Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months.  One year of higher education is defined as 30 credit hours completed at an accredited college or university.
• Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks.  If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted.

Knowledge, Skills, and Abilities

• Knowledge of court procedures.
• Knowledge of modern office practices and procedures.
• Knowledge of Code of Criminal Procedures, regarding laws governing Class 'C' misdemeanors.
• Knowledge of city, building, and fire codes.
• Knowledge in deciphering court judgments.
• Skill in utilizing a personal computer and associated software programs.
• Ability to operate a computer keyboard and other basic office equipment.
• Ability to interpret court documents and understand legal terminology.
• Ability to communicate effectively.
• Ability to perform physical requirements of the position.
• Ability to perform customer service.
• Ability to establish and maintain effective working relationships with co-workers, supervisors, judges, and the general public.

Agency:  City of San Antonio

Address:  Human Resources Department

San Antonio, Texas, 78205

Phone:  210-207-8705

Website:  http://www.sanantonio.gov/HR/CareerCenter.aspx

Salary

$42,078.40 Annually

Location 

Southlake, TX

Job Type

Full-Time

Job Number

2024-00630

Department

Finance & IT

Opening Date

06/12/2024

Closing Date

6/24/2024 10:00 PM Central

• DESCRIPTION
• BENEFITS

The Southlake Way

Are you looking for an exciting opportunity with a premier organization? Then consider applying for our Court Clerk position! We are searching for world class professionals ready to serve our world class community. 

The City of Southlake is a place where we come together to enrich the quality of life for those who live, work, and play here. We strive to exceed expectations by delivering memorable experiences, world class services, and a thoughtfully planned, well-maintained City. The Southlake Way inspires us to respectfully deliver excellent services, creating positive and lasting impressions. Learn more about our values here.

What You Will Be Doing

Our professionals are the most important resource in our service commitment to our customers. We nurture a progressive environment where challenging, empowered, and purposeful work is celebrated.
 
The Court Clerk provides a variety of technical and clerical duties in support of the Municipal Court. This is accomplished by processing financial and municipal court transactions, preparing court dockets for pre-trial and plea court, processing bench and jury trial dockets, and sending notices for the attorney docket. Other duties include filing and providing customer service to both external and internal customers.

To view the complete Court Clerk job description please click here. 

The Benefits of Working in Southlake

• Competitive pay and exceptional medical, dental, and vision benefits
• Retirement program (TMRS) with City matching 2:1
• Vacation, Sick, and Holiday pay
• City paid LTD, AD&D, and Life insurance
• Longevity Pay
• Tuition Reimbursement
• Champions Club Membership Discount (resident rate)
• Ongoing training
• City provided certifications 
• Employee Assistance Program
• Early pay access available through UKG Wallet. Get paid without waiting for your paycheck!

What You Bring To Us

• Possession of, or ability to obtain, a Texas Driver's License.
• Ability to read, write, and speak Spanish fluently is preferred.
• Must obtain Court Clerk Level I certificate with the Texas Court Clerk Association (TCCA) within eighteen (18) months of hire. 
  • Court Clerk Level II is preferred.
• Ability to remain flexible with your schedule. Work may require unusual hours and the ability to be on call after business hours. 
• You work for the greater good of the City and live the values every day.
• You graciously serve those who live, work, and play here.
• You are a good steward of City resources and are empowered to make decisions aligned with the City's strategy.
• You anticipate customer needs and relentlessly pursue solutions.
• You take pride in your work. It's your community!
• You are warm and sincere and listen with empathy.
• You own the experience and make each moment memorable.

Agency: City of Southlake

Address:1400 Main Street, Suite 210

Southlake, Texas, 76092

Phone817-748-8064

Website: http://www.cityofsouthlakejobs.com

Salary

$17.98 - $20.00 Hourly

Location 

Cedar Park, TX

Job Type

Full Time

Job Number

202400069

Department

Municipal Court

Opening Date

06/06/2024

Closing Date

6/20/2024 5:00 PM Central

APPLY ONLINE AT CITY OF CEDAR PARK JOBS

• DESCRIPTION
• BENEFITS
• QUESTIONS

The City of Cedar Park

The City of Cedar Park is seeking highly adaptable multitaskers with excellent communication skills for the position of Deputy Court Clerk. Working in the judicial system offers a professional and rewarding career path with diverse and challenging responsibilities. By working at the Cedar Park Municipal Court, you will be interacting with members of the public during stressful circumstances in their lives and have the opportunity to make a difference. If you are excited about working in the court community and dedicated to providing high levels of service to the public, this may be the opportunity for you.
 
The position of Deputy Court Clerk performs a wide variety of administrative duties in support of the municipal court. Key skills needed for this position are the ability to provide strong customer service and be highly adaptable; able to switch gears on a continual basis. Strong organization, attention to detail, critical thinking skills, and technical ability is crucial. You must be able to work cohesively with a diverse team and take pride in contributing to a positive and inclusive work environment.  

The Position

Exceptional Customer Service: Interact with the public, defendants, attorneys, jurors, and other court users by providing assistance and accurate information regarding court procedures, case status, and general information. Communicate effectively in person, in writing, and by phone. Maintain professionalism and be able to effectively navigate escalated interactions.

Recordkeeping & Data Entry: Maintain accurate, detailed, and up-to-date court records, including citations, complaints, summons, warrants, correspondence, and other court documents and reports. Sort, file, copy, and distribute mail, correspondence, and other court paperwork to appropriate personnel. Coordinate and prepare documents for the judges to review and sign.

Financial Transactions: Process payments, refunds, and posting of bonds in municipal court cases. Proficiently count, verify and manage cash and credit card transactions. Process daily deposits.

Case Management: Schedule, prepare, and coordinate the court’s calendar and docketing. Prepare and send required hearing notices. Prepare and distribute summonses to potential jurors, oversee juror qualification process and assist jurors during trial.

Courtroom Support: Organize and prepare case files for court hearings. Provide administrative support to the judge in the courtroom; facilitating communication between the judge, attorneys, defendants, and court personnel. Relay messages and information and provide instructions or documentation to defendants and attorneys as directed.

Acceptable Experience, Training, Certifications and Licenses

High School Diploma or the equivalent; and

At least two (2) years clerical work experience requiring public contact; attention to detail is essential for consideration of this position, and previous court experience preferred; or,
 
Any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.

Must be bilingual in English and Spanish

Certifications and Licenses
Texas Municipal Court Clerk Certification, Level I or the ability to obtain this certification within two (2) years of hire.

Supplemental Information

Knowledge of:  

• Standard administrative practices and procedures.
• Use of standard office equipment including copier, calculator, multi-line telephone, and computer. Standard word processing, spreadsheet, and software applications. 
• Money handling. 
• Legal terminology and municipal court procedure a plus. 

 
Skills/Abilities: 

• Demonstrate excellence in customer service proficiency in both oral and written communication. 
• Maintain and establish effective working relationships with your team, other city employees, outside agencies, court officials, and the general public. 
• Demonstrate ability to switch gears and remain flexible and responsive in handling varied responsibilities.
• Think critically and identify complex issues that require quick and effective problem-solving within the Court’s processes. 
• Be excited by continuous learning and adapting to the evolving legal terminology, principles, and court procedure. 
• Maintain confidential and sensitive information.

Physical Demands
 While performing the duties of this job, the employee is regularly required to walk. The employee frequently is required to stand; sit; reach with hands and arms; and perform repetitive motions with wrists, hands, and fingers; stoop, kneel, crouch, or crawl; and talk or hear. The employee is occasionally required to climb or balance. The employee must occasionally lift and/or move up to 10 pounds.

Salary

$17.98 - $20.00 Hourly

Location 

Cedar Park, TX

Job Type

Full Time

Job Number

202300177

Department

Municipal Court

Division

Municipal Court

Opening Date

06/06/2024

Closing Date

Continuous

APPLY ONLINE AT CITY OF CEDAR PARK JOBS

• DESCRIPTION
• BENEFITS
• QUESTIONS

The City of Cedar Park

The City of Cedar Park is seeking highly adaptable multitaskers with excellent communication skills for the position of Deputy Court Clerk. Working in the judicial system offers a professional and rewarding career path with diverse and challenging responsibilities. By working at the Cedar Park Municipal Court, you will be interacting with members of the public during stressful circumstances in their lives and have the opportunity to make a difference. If you are excited about working in the court community and dedicated to providing high levels of service to the public, this may be the opportunity for you.
 
The position of Deputy Court Clerk performs a wide variety of administrative duties in support of the municipal court. Key skills needed for this position are the ability to provide strong customer service and be highly adaptable; able to switch gears on a continual basis. Strong organization, attention to detail, critical thinking skills, and technical ability is crucial. You must be able to work cohesively with a diverse team and take pride in contributing to a positive and inclusive work environment. 

The Position

Exceptional Customer Service: Interact with the public, defendants, attorneys, jurors, and other court users by providing assistance and accurate information regarding court procedures, case status, and general information. Communicate effectively in person, in writing, and by phone. Maintain professionalism and be able to effectively navigate escalated interactions.

Recordkeeping & Data Entry: Maintain accurate, detailed, and up-to-date court records, including citations, complaints, summons, warrants, correspondence, and other court documents and reports. Sort, file, copy, and distribute mail, correspondence, and other court paperwork to appropriate personnel. Coordinate and prepare documents for the judges to review and sign.

Financial Transactions: Process payments, refunds, and posting of bonds in municipal court cases. Proficiently count, verify and manage cash and credit card transactions. Process daily deposits.

Case Management: Schedule, prepare, and coordinate the court’s calendar and docketing. Prepare and send required hearing notices. Prepare and distribute summonses to potential jurors, oversee juror qualification process and assist jurors during trial.

Courtroom Support: Organize and prepare case files for court hearings. Provide administrative support to the judge in the courtroom; facilitating communication between the judge, attorneys, defendants, and court personnel. Relay messages and information and provide instructions or documentation to defendants and attorneys as directed.

Acceptable Experience, Training, Certifications and Licenses

High School Diploma or the equivalent; and

At least two (2) years clerical work experience requiring public contact; attention to detail is essential for consideration of this position, and previous court experience preferred; or,
 
Any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.

Certifications and Licenses
Texas Municipal Court Clerk Certification, Level I or the ability to obtain this certification within two (2) years of hire.  

Supplemental Information

The City of Cedar Park is a vibrant community of 82,220 consistently ranked by the U.S. Census Bureau as one of the fastest growing communities in the Austin metro. Named for a popular park and rail stop in the late 1800s, Cedar Park is now home to two professional sports teams, the Texas Stars AHL hockey team and the Austin Spurs NBA G-league basketball team, as well a growing number of high tech and major manufacturing employers. Cedar Park has several rankings by a variety of sources as one of the Best Cities for Families and one of the Safest Cities in Texas.

Join our team of dynamic, talented, and dedicated professionals. We work together, we enjoy serving the community, and we have fun at what we do. Join us today!

The City is an equal opportunity employer that maintains a policy of nondiscrimination with respect to each employee and applicant for employment. The City affirms its commitment that there shall be no discrimination against applicants or employees because of race, color, sex, religion, national origin, age, veteran status, disability, political affiliation, genetic information, or any other protected status.  

APPLY ONLINE AT - CURRENT JOB OPENINGS AT LAKEWAY

Municipal Court

Position Type

FT Employee

Salary

$17.89/hr. to $23.08/hr., DOQ

Date

2024.05.24

Description

GENERAL PURPOSE

Under the general supervision of the Chief Court Clerk and his/her designee work involves daily public contact requiring tact and diplomacy with excellent customer service in processing a wide variety of court cases of the Lakeway Municipal Court.

REPORTING RELATIONSHIPS:

Reports to: Chief Court Clerk

Supervises: none

MAIN JOB TASKS AND RESPONSIBILITIES

• Collects public funds at the Municipal Court service window by receiving cash; checks; money orders; and credit card payments in person; by mail; drop box; and online; issues receipts and credits payments on account for fines and other Court-related business for transactions requiring knowledge of payment and status codes; regulations; and departmental policy.
• Attends walk-in customers and receives court documents from the general public; defendants; and attorneys. Provides public information and customer service assistance by explaining court procedures and the different options available to defendants in person; by telephone; mail; e-mail or fax. Refers customers to appropriate staff for assistance with sensitive and private matters.
• Processes online payments and enters notes in the case management system to release paid violations.
• Exercises; initiative; judgment; and discretion when handling confidential and sensitive information.
• Verifies daily collections of court fines and fees.
• Processes and reviews community service orders; verify completion of community service hours; submittal to the court; dates; and closes the case.
• Prepares and mails appropriate court case letters and documentation to defendants.
• Processes daily recording of case disposition; court orders; and arrangements in the case management system.
• Answers inquiries or questions concerning court matters in person; by telephone; mail; e-mail; or fax.
• Explains procedures; options and forms to parties in case.
• Verifies insurance coverage and updates/closes file.
• Provides other general office services as required.
• Performs other duties that support the overall objective of the position as assigned by the Supervisor.
• Conveys a positive professional image by action; communication; and appearance.
• Regular; reliable; and punctual attendance is an essential function of this job.
• Contributes to team effort by performing other duties as assigned by Supervisor.
• Follows Judge’s Standing Orders and performs duties ethically following the Judicial Cannons.
• Must adhere to City/Departmental Policies and Procedures and follow Security and Safety Regulations.

REQUIRED EXPERIENCE, EDUCATION, CERTIFICATES AND/OR LICENSES

• High school graduate or equivalent (GED).
• Minimum of three (3) years of experience of general clerical/office experience.
• Municipal Court Clerk Certification preferred or must obtain Court clerk Certification Level I within 18 months of hire. Certification must be maintained to continue employment.
• Knowledge of computers and standard office practices and procedures, information systems, and Microsoft Office based programs with accurate and high-speed data entry, administrative or clerical experience is desirable, customer service, and cashiering.
• Bilingual in English-Spanish, preferred.
• Must possess and maintain a valid Texas Class C driver's license and a satisfactory driving record, as defined by City policy.
• Proof of citizenship and/or eligibility to legally work in the United States.
• Successfully pass a criminal history background check.

KNOWLEDGE; SKILLS; AND ABILITIES

• Basic knowledge of ordinances; statutes; and laws within the scope of the Municipal Court’s jurisdiction.
• Knowledge of computer-aided databases; including accepted rules for access; use; and dissemination of data.
• Knowledge of office practices; procedures; and equipment; including filing systems; telephone techniques; and letter and report writing.
• Requires business mathematics skills to compute sums and calculations.
• Must be skilled in using and troubleshooting various standard office machines and equipment.
• Requires sufficient skill using the English language; grammar; spelling; punctuation; proofreading/editing; to prepare routine correspondence.
• Requires skill in communicating/explaining Court procedures in the English language.
• Requires sufficient human relations skills to present a positive image of the department; convey information to others; and use patience and sensitivity in dealing with a diverse population that can be hostile and confronting.
• Ability to learn and perform all of the duties of the job efficiently and in an open environment with interruptions and distractions.
• Ability to learn; interpret; explain; and apply knowledge of the department’s organization; operations; programs; functions; and specialized terminology when performing assignments.
• Ability to work as a contributing member of a team; work productively and cooperatively with other departments and external customers; and convey a positive image of the City and its services.
• Ability to operate a computer to produce routine correspondence and reports; and type/keyboard accurately with
• Microsoft office applications; learn and proficiently utilize new computer applications; including Incode software.
• Ability to answer adequately; present information; and respond to questions from the general public with professionalism.
• Ability to maintain the confidentiality of private and sensitive information.
• Ability to plan; organize; and prioritize work to meet deadlines and timelines; perform multiple tasks; work with frequent changes in priorities.
• Discern and observe the needs of the public. Accurately count cash and give the correct change; record transactions; and keep accurate records.
• Ability to add; subtract; multiply and divide into all units of measure; using whole numbers; common fractions; and decimals.

WORKING CONDITIONS & PHYSICAL REQUIREMENTS

• Work is confined mainly to an office setting where some security/safety considerations exist from emotional argumentative or hostile customers.
• The schedule is primarily Monday – Friday; 8:00 am – 5:00 pm; but requires flexibility in schedule to work night courts; and occasional weekends for special events such as Warrant Roundup.
• Work requires travel; including overnight stays involving training and conducting City business.
• Must be able to sit or stand for long periods answering phones; assisting defendants; performing computer work; filing; copying; scanning; and performing other administrative work.
• Must possess general manual ability to operate the computer; standardized office equipment requiring repetitive motions; perform filing or other office functions; and reach with hands or arms.
• Must be able to move about an office; bend or stoop; retrieve files; lift books or other materials; use step-stools and step-ladders to store and retrieve items of various sizes; shapes; and forms weighing up to 30 pounds.
• Must possess mental acuity for attention to accuracy and detail.
• Must see and hear in the normal visual/audio range with or without correction.

DISCLAIMER

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. This description reflects management’s assignment of essential functions; it does not proscribe or restrict the tasks that may be assigned. This job description is subject to change at anytime.

City of Lakeway is committed to compliance with the American Disabilities Act &Accommodations Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please contact the Human Resources Department at(512) 314-7508.

Application instructions:

Please upload cover letter and resume with your completed online application. A cover letter should express why you are interested in the position and highlight your relative work experience, education, and skills. Do not use "see resume" when completing the application. Only online applications will be accepted.

Should you have any questions please contact Human Resources Director Wendy Askey at (512)314-7508.