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Hiring Range: $15.40-$17.85/hr depending on qualifications
The Warrant Technician performs a variety of clerical and administrative tasks associated with receiving, processing, entering, and maintaining warrant information for the City of Bryan Municipal Court.
Scope of Job
Within broad guidelines, performs a variety of administrative/clerical responsibilities, frequently confidential or complex in nature, in direct support of management, in order to enhance their operating efficiency and/or to achieve organizational objectives.
Essential Job Functions
- Provides and assists public, either in person or by telephone with information on status of citations, compliance dismissals, motions for continuance, and warrants.
- Receives and processes mail received by the municipal court related to warrants.
- Prepares notices and monitors warrant files.
- Reviews thoroughly, prepares and maintains all warrants and capias pro fine warrants.
- Follows up on defendants with outstanding balances owed.
- Prepares warrant notices for defendants with past due balances.
- Tracks all warrant activity and updates City Marshals.
- Files and maintains filing system of all cases in warrant status.
- Performs a variety of office work and support, which includes but is not limited to preparing/completing forms, reports and written correspondence, answering and transferring telephone calls as needed, creating/updating department records, scanning, filing, etc.
- Assists in support of the municipal court with any other related duties as assigned.
- Responds regularly and promptly to work.
Minimum Education & Experience
- High School Diploma or GED plus some additional training and/or course work in business, public or office administration.
- At least four (4) years of increasingly responsible clerical, records management and/or court office experience.
- An Associate's degree or higher with coursework in public/business administration.
- Court office experience.
- Certified Court Clerk Level 1 or higher.
Equivalent combinations of education, experience, certification and training may be considered.
Knowledge, Skills & Abilities
- Filing and electronic record keeping systems.
- Learn requirements for processing, retention, and destruction of documents.
- Multi-task and successfully prioritize a large workload.
- Maintain a high level of accuracy and attention to detail.
- Perform administrative work involving the use of independent judgment and personal initiative.
- Perform time management and scheduling functions, meet deadlines, and set project priorities.
- Use spreadsheet and word processing applications (Microsoft Word/Excel/Outlook) to prepare correspondence, reports and other written materials.
- Establish and maintain complex records, documents and files.
- Maintain confidentiality in all aspects of the position.
- Abide by City and department administrative directives, policies and procedures.
- Provide management with sound, positive advice and information concerning incumbent's area of responsibility.
- Establish and maintain cooperative working relationships with those contacted in the course of work and to communicate effectively with the public and other required entities.
- Operating a variety of job related machines and/or office equipment.
- Strong personal computer skills (word processors, spreadsheets, database tools, e-mail).
- Strong verbal and written communication skills.
- Strong spelling, grammar and punctuation skills.
- Strong public contact and customer service skills.
- Planning, organizational, problem-solving and time-management skills.
- Bilingual (English/Spanish) skills preferred.
Special Requirements, Licenses and Certifications
At minimum, a Level I Court Clerk Certification or higher must be obtained within the time frame set by the department.
Physical demands include but are not limited to: Sitting, talking, hearing, seeing, standing, walking; use of hands and fingers to operate office equipment and machines; and occasionally lifting and/or moving objects up to and including 25 pounds.
Work is performed primarily in an office setting or well-lighted and temperature-controlled working environment.
Work shall be performed with tools, appliances and equipment approved by those agencies and bodies that have control, authority or approval of the design working ranges or limitations of those items; the employee has the responsibility to conform to those ranges and limitations.
Equipment may include but is not limited to: Multi-line telephone, computer, printer, fax, copier, scanner and calculator.
Special Notes for Applicants
This job description is not intended to be construed as an exhaustive list of responsibilities, duties, and skills required. City management has exclusive rights to alter this job description at any time without notice.
Employees will be required to follow any other job related instructions and to perform any other job related duties requested by any person authorized to give instructions or assignments.
This document does not create an employment contract, implied or otherwise, other than an 'at-will' relationship.