CURRENT Job Postings

Manor_Deputy_Court_Clerk__1.pdf

Title: Part-Time Municipal Court Clerk

Department: Municipal Court

Reports To: City Manager

FLSA Status: Non-Exempt

Position Summary:

The Part-Time Municipal Court Clerk performs clerical and administrative duties related to the operations of the Municipal Court. This position assists in processing citations, maintaining court records, preparing dockets, coordinating with law enforcement, and providing customer service to the public. The employee works under general supervision and in compliance with applicable state laws, city ordinances, and court procedures.

Essential Duties and Responsibilities:

·         Receives, records, and processes citations, complaints, and payments for fines and fees.

·         Prepares court dockets, summons, subpoenas, and correspondence for the Municipal Judge and Prosecutor.

·         Assists in scheduling court appearances and ensuring defendants are properly notified.

·         Collects payments and issues receipts; reconciles daily cash drawers and prepares deposits.

·         Answers inquiries from the public, defendants, attorneys, and law enforcement regarding court procedures and case status.

·         Enters and updates case information in the court management system.

·         Prepares reports for the Texas Department of Public Safety (DPS) and other state agencies as required.

·         Maintains confidentiality of court records and ensures compliance with the Texas Code of Criminal Procedure, Open Records Act, and judicial ethics standards.

·         Assists with preparing and mailing notices for warrants, show-cause hearings, and failure-to-appear violations.

·         Performs other duties as assigned or required by the Court Administrator, City Secretary, or Municipal Judge.

Required Qualifications:

·         High school diploma or GED equivalent.

·         One (1) year of clerical, administrative, or customer service experience; prior experience in a court or legal setting preferred.

·         Knowledge of or ability to learn Texas municipal court procedures, rules, and terminology.

·         Proficiency in Microsoft Office (Word, Excel, Outlook) and basic office equipment.

·         Excellent communication, organizational, and recordkeeping skills.

·         Ability to maintain composure and professionalism in interactions with the public and court personnel.

·         Ability to work independently with minimal supervision and handle confidential information appropriately.

Preferred Qualifications:

·         Certification as a Level I Municipal Court Clerk through the Texas Court Clerks Association (TCCA) or willingness to obtain within one year of employment.

·         Bilingual (English/Spanish) proficiency preferred.

Working Conditions:

·         Work is performed in an office and courtroom environment.

·         Position is part-time, typically 20 hours per week, depending on court schedule and workload.

FW_Customer_Service_Supervisor_Job_Posting.pdf

Deputy Court Clerk Dayton.pdf

DEPUTY COURT CLERK

JOB SUMMARY

The Deputy Court Clerk is responsible for providing clerical and administrative support to the Municipal Court. This role involves managing court records, scheduling hearings, processing case files, and handling public inquiries related to court procedures. The Deputy Court Clerk ensures the court operates efficiently and in compliance with all relevant laws and regulations. The position requires strong organizational, communication, and customer service skills to manage a high volume of court documents and interaction with the public and court personnel.

Department: Municipal Court

Reports to: Presiding Judge/Court Administrator

Work Location: Fredericksburg Municipal Court, 103 Industrial Loop, Ste 1000, Fredericksburg, Texas 78624.

Work Hours:

8:00 a.m. – 5:00 p.m., Monday to Friday.  During the school year, Monday hours, once a month may be extended to 9:00 pm for Teen Court.

Salary-Type:

Hourly: $20.10 - $ 24.00 DOE

Pay grade: 28

Job posting and application can be found at fbgtx.org.

Essential Job Duties and Responsibilities

An employee in this position may be called upon to do any or all of the following essential duties:

• ·         Collects public funds at the Court service window by receiving cash, checks, money orders, and credit card payments in person, by mail, drop box, and online; issues receipts and credits payments on account for fines and other Court-related business for transactions requiring knowledge of payment and status codes, regulations, and departmental policy.
• ·         Attends walk-in customers and receive court documents from the general public, defendants, and attorneys.   Provides public information and customer service assistance by explaining court procedures and the different options available to defendants in person, by telephone, mail, e-mail.  Refers customers to appropriate staff for assistance with sensitive and private matters.  Clerk does not give legal advice.
• ·         Processesonline payments and enters notes in the case management system to release paid violations.
• ·         Exercises, initiative, judgment, and discretion when handling confidential and sensitive information.
• ·         Verifies daily collections of court fines and fees.
• ·         Processes and reviews community service orders, verify completion of community service hours, submittal to the court, dates, and closes the case.
• ·         Prepares and schedules cases for Show Cause hearings on defendants that fail to comply with court agreements or fail to meet their payment schedule.
• ·         Prepares and mails appropriate court case letters and documentation to defendants.
• ·         Processes daily recording of case disposition, court orders, and arrangements in the case management system.
• ·         Answers inquiries or questions concerning court matters in person, by telephone, mail, e-mail, or fax.
• ·         Explains procedures, options and forms to parties in case.
• ·         Verifies insurance coverage and updates/closes file.
• ·         Provides other general office services as required.
• ·         Performs other duties that support the overall objective of the position as assigned by the Supervisor.

·         Conveys a positive professional image by action, communication, and appearance.

·         Regular, reliable, and punctual attendance is an essential function of this job.

·         Contributes to team effort by performing other duties as assigned by Supervisor.

·         Follows Judge’s Standing Orders and performs duties ethically following the Judicial Cannons.

·         Must adhere to City/Departmental Policies and Procedures and follow Security and Safety Regulations.

Knowledge Skills and Abilities

• Basic knowledge of ordinances, statutes, and laws within the scope of the Municipal Court’s jurisdiction.
• Knowledge of computer-aided databases, including accepted rules for access, use, and dissemination of data.
• Knowledge of office practices, procedures, and equipment, including filing systems, telephone techniques, and letter and report writing. 
• Requires business mathematics skills to compute sums and calculations. 
• Must be skilled in using and troubleshooting various standard office machines and equipment.
• Requires sufficient skill using the English language, grammar, spelling, punctuation, proofreading/editing, to prepare routine correspondence. 
• Requires skill in communicating/explaining Court procedures in the English language. 
• Requires sufficient human relations skills to present a positive image of the department, convey information to others, and use patience and sensitivity in dealing with a diverse population that can be hostile and confronting.
• Ability to learn and perform all of the duties of the job efficiently and in an open environment with interruptions and distractions. 
• Ability to learn, interpret, explain, and apply knowledge of the department’s organization, operations, programs, functions, and specialized terminology when performing assignments. 
• Ability to work as a contributing member of a team, work productively and cooperatively with other departments and external customers, and convey a positive image of the City and its services. 
• Ability to operate a computer to produce routine correspondence and reports, and type/keyboard accurately with Microsoft office applications; learn and proficiently utilize new computer applications, including Incode software.  
• Ability to answer adequately, present information, and respond to questions from the general public with professionalism.
• Ability to maintain the confidentiality of private and sensitive information.
• Ability to plan, organize, and prioritize work to meet deadlines and timelines; perform multiple tasks; work with frequent changes in priorities.
• Discern and observe the needs of the public.  Accurately count cash and give the correct change; record transactions, and keep accurate records.
• Ability to add, subtract, multiply and divide into all units of measure, using whole numbers, common fractions, and decimals.

Education and Experience

• ·         High school diploma or GED equivalent.
• ·         Knowledge of computers and standard office practices and procedures, information systems, and Microsoft Office based programs with accurate and high-speed data entry; administrative or clerical experience is desirable; customer service; and cashiering.
• ·         Minimum of three (3) years of general clerical/office experience.

Job Requirements

• ·         Must have a minimum of Court Clerk Level I Certification or be able to obtain within 18 months.
• ·         Applicants for this position must pass a Criminal Justice Information System (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following will result in being disqualified for this position: Felony Convictions, Felony Deferred Adjudication, Class A and B Misdemeanor Deferred Adjudication, Class B Misdemeanor Convictions, an Open Arrest for Any Criminal Offense (Felony or Misdemeanor), and Family Violence Convictions.
• ·         Valid Texas Crime Information Center and National Crime Information Center (TCIC/NCIC) Certification within 180 days of employment and re-certified yearly.
• ·         Must maintain Texas Law Enforcement Telecommunications System Access (TLETS) eligibility for continued employment in position (TLETS provides access to TCIC and NCIC).

Court Administrator/Clerk of the Court

Job Summary

Under the general direction of the Presiding Judge, this position is for managing the administrative and non-judicial functions of a Municipal Court of Record, including supervising non-judicial personnel. The Court Administrator is also the Clerk of the Court and requires specialized knowledge of court process and procedures to include non-judicial functions, the development and implementation of policy and procedures, budgeting, case-flow management, weekly, monthly and quarterly reporting, responding to public inquiries and records maintenance.

 

Work Location: Fredericksburg Municipal Court, 103 Industrial Loop, Ste 1000, Fredericksburg, Texas 78624.

 

Work Hours:

8:00 a.m. – 5:00 p.m., Monday to Friday. During the school year, one day of month is extended until 9:00pm, for Teen Court.

 

Salary-Type:

Yearly

Pay Grade 33

$56,084.00 - $81,882.00 (dependent on experience)

 

Job posting and application can be found at fbgtx.org.

 

Essential Job Functions

 

Duties

An employee in this position may be called upon to do any or all the following essential duties:

• ·         Works directly with the Presiding Judge overseeing Court programs and services, ensuring compliance with applicable procedures, policy, regulations, and statutes.
• ·         Supervise employees who work directly for the judiciary. Plans, directs, and evaluation of the assigned staff. Assists in selecting, motivating, and evaluating department staff; provides and/or coordinates training and collaborates with employees to correct deficiencies; assists in implementing and administering discipline and termination procedures.
• ·         Participate in the development of the annual budget, monitor budget and financial variables, revenue cycle and expenditure trends, review and verify journal entries and bank reconciliations.
• ·         Assists in overseeing all work efforts under the authority of the Municipal Court. Assists in planning, directing, and coordinating, the court work plan; meets with staff to identify and solve problems; assigns areas of responsibility; and reviews and evaluates work methods and procedures.
• ·         Develops and coordinates training for all court personnel.
• ·         Evaluate and analyze Municipal Court issues and policies and recommend and implement solutions to improve the operational effectiveness of the Court.
• ·         Assure Court procedures comply with Court administrative orders, state and local laws, regulations, and standards.
• ·         Assure the quality of the Municipal Court activities and verify the accuracy of case records and report to local and state entities.
• ·         Monitor new legislation and rule changes to policies and procedures.
• ·         Assist Judge with case management, research, and documentation.
• ·         Plan and coordinate Court calendar, dockets, and all Court related activities with the Judge, Prosecutor, Police Department, and other outside agencies.
• ·         Coordinate jury trials to include summonsing jurors, witnesses, and police officers. Assist the Judge in preparing jury charges.
• ·         Prepare and process complaints, summons, writs, warrants and sworn statements of probable cause.
• ·         Maintain the warrant database.
• ·         Process all appeal/remand cases to and from Gillespie County.
• ·         Maintain Court website to include updating forms, posting dockets, and keeping general Municipal Court information current.
• ·         Collect, post and balance fines, fees, and bonds, and accurately reconcile daily cash transactions. Review and verify accounting records.
• ·         Compile monthly reports for OBS and collection agency invoices.
• ·         Maintain the case management software, add new employees, run statistical reports for the Police Department as needed, add new violations as needed, upload citations into Court software.
• ·         Establish and maintain working relations with other City departments, Judges, City attorneys, private counsel, clerks, community organizations, state agencies, police department and the public.
• ·         Attend conferences, schools, and training seminars concerning the administrative operation of the Court and maintain certification hours.
• ·         Maintain the integrity, professionalism, values, and goals of the City by assuring that all rules and regulations are followed, and that accountability and public trust are preserved.
• ·         Acts as liaison for City Council, City Manager, City Attorney, District Attorney, County Attorney and Law Enforcement agencies.
• ·         Reviews National Crime Information Center, Texas Crime Information Center, Texas Department of Public Safety (NCIC/TCIC/DPS) databases for criminal histories, warrant records, and driving records.
• ·         Updates NCIC/TCIC databases with conviction records reported to DPS.
• ·         Performs related duties and fulfills responsibilities as required.

 

 

Knowledge, Skills, and Abilities

• ·         Knowledge of court procedures, roles, and responsibilities of the judiciary system.
• ·         Knowledge related to the functions and administration of local government in addition to knowledge of the municipal court system and processes.
• ·         Considerable knowledge of office management procedures.
• ·         Knowledge of docket scheduling.
• ·         Knowledge of legal research procedures.
• ·         Knowledge of budget preparation and administration.
• ·         Knowledge of principles of supervision, training, and performance evaluation.
• ·         Knowledge of pertinent Federal, State, and local laws, ordinances, statutes, and regulations.
• ·         Skills in supervising administrative and clerical employees.
• ·         Skills in researching and organizing legal information.
• ·         Ability to establish and maintain effective working relationships with City staff and the public.
• ·         Ability to communicate effectively with diverse groups of individuals utilizing tact and diplomacy.
• ·         Must be proficient in Outlook, Word, Excel, PowerPoint, and Teams.
• ·         Must be proficient in Municipal Justice Case Management Software (“Incode”).

 

 

Job Requirements

• ·         Must have a minimum of Court Clerk Level I Certification and be able to obtain Court Clerk Level II Certification within 18 months.
• ·         Must have three (3) or more years of Municipal Court experience.
• ·         Must have two (2) or more years supervisory experience in a court setting.
• ·         Must have a bachelor’s degree from an accredited college or university.
• ·         Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience to meet the minimum requirements of the job. One year’s full-time experience is defined as thirty credit hours completed at an accredited college or university.
• ·         Applicants for this position must pass a Criminal Justice Information System (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following will result in being disqualified for this position: Felony Convictions, Felony Deferred Adjudication, Class A and B Misdemeanor Deferred Adjudication, Class B Misdemeanor Convictions, an Open Arrest for Any Criminal Offense (Felony or Misdemeanor), and Family Violence Convictions.
• ·         Valid Texas Crime Information Center and National Crime Information Center (TCIC/NCIC) Certification within 180 days of employment and re-certified yearly.

Must maintain Texas Law Enforcement Telecommunications System Access (TLETS) eligibility for continued employment in position (TLETS provides access to TCIC and NCIC).

Job_Announcement_and_Court_Clerk_description.pdf

BusinessProcessSpecialistJob.pdf

City of Cedar Park DCC.pdf

TOM GREEN COUNTY

POSITION CLASSIFICATION DESCRIPTION

Class Title:   Director of Court Administration           Reports To:   Admin District Court Judge/Admin CCL Judge

Class Code: 8010                                                        FLSA:            Exempt

Job Title:     Director of Court Administration           EEOC Code: OA

Dept:            District Court/County Court-at-Law       Last Revised: 9/27/25

Class Summary:       

The Director of Court Administration serves as the chief administrative officer for all non-judicial functions of the District and County Courts at Law, providing strategic leadership and operational oversight across a wide range of court programs and initiatives. This position ensures the effective, efficient, and equitable administration of justice by aligning court operations with the judiciary’s mission and values.

The Director leads organizational transformation by fostering a high-performance culture grounded in innovation, accountability, and continuous improvement. Responsibilities span program management, fiscal stewardship, technology integration, case flow management, and stakeholder engagement.

Essential Duties and Responsibilities:

Leads the development and implementation of the Courts’ strategic plan, ensuring alignment with Trial Court Performance Measures and community needs.

Oversees Court operations to promote access to justice, procedural fairness, and public trust.

Provides direction and oversight for specialized court programs, including Specialty Court Programs and the Competency Docket.

Fosters a culture of innovation, continuous improvement, and employee empowerment to advance long-term organizational sustainability.

Provides direct supervision of key programs to include: overseeing Indigent Defense Program appointment processes, attorney rotation systems, and compliance with the Texas Fair Defense Act; and supporting Specialty Court Programs operations, evaluations, and enhancements of alternative case processing and rehabilitation initiatives.

Develops and manages the courts’ operating and capital budgets, ensuring fiscal responsibility and alignment with strategic goals.

Provides oversight of all financial processes, including grants management and expenditure monitoring.

Partners with the County Auditor’s Office on budget planning, tracking, and reporting.

Oversees the configuration, maintenance, and enhancement of the courts’ case management system to support accurate, efficient case flow management.

Ensures functionality and optimization of courtroom technology systems, including audio-visual (AV) equipment and related digital infrastructure.

Directs the development and standardization of court forms, policies, and workflows to support operational efficiency.

Develops and monitors key performance indicators (KPIs) and trial court performance measures to evaluate effectiveness and identify opportunities for improvement.

Leads initiatives to enhance service delivery and streamline court processes through data-informed decision-making.

Champions employee and stakeholder engagement to promote operational excellence.

Acts as a liaison between the judiciary, Commissioners Court, county departments, attorneys, and community stakeholders.

Organizes and manages Board of Judges meetings.

Performs other duties, as assigned.

Knowledge, Abilities, and Skills:

Knowledge of trial court governance models, performance measurement frameworks, and case flow management; courtroom technology, including AV systems and digital platforms; and public administration, fiscal management, and grant processes.

Ability to oversee multiple programs and functions simultaneously while maintaining focus on strategic priorities; inspire and mobilize staff to achieve high performance and organizational excellence; and sustain focus on long-term goals while managing immediate operational demands.

Skill in strategic thinking and translating vision into actionable plans; facilitating dialogue and collaboration across diverse stakeholders; managing complexity and leading in dynamic environments.

Physical Requirements and Work Setting:

Physical requirements include lifting/carrying 10 lbs. occasionally; visual acuity, speech, and hearing; hand and eye coordination; and manual dexterity necessary to operate computer equipment and basic office machinery. Work involves sitting, standing, walking, reaching, and handling to perform essential functions.  Occasional travel required for professional development and court-related business.

Education and/or Experience Required:

Graduation from an accredited college or university with a Doctor of Jurisprudence (JD) or Master’s degree in Public Administration, Judicial Administration, or a related field preferred and extensive administrative experience in court management, public administration, or a related field.

Desired Qualifications:

Certification as a Certified Court Executive (CCE) or Fellow of the Institute for Court Management (ICM).

Certificates and Licenses:

None required.

This document is based on the job description(s) for positions in this classification and is maintained by the TGC Human Resources Department.