Court Administrator
The Court Administrator is responsible for the day-to-day operations of the municipal court, requiring a specialized knowledge of court operations, policies, and procedures, and computerized court software programs; supervises subordinate court staff, maintains all court records; assists customers via the telephone and in person; and does related work as required. The Court Administrator provides administrative support to the Municipal Court Judge and Prosecutor; prepares and approves reports to be submitted to different State agencies, City Council, and City Manager. The Court Administrator plans, directs, and reviews the activities of the Municipal Court staff.
REQUIREMENTS:
SALARY RANGE: $65,000.00 - $85,000.00 D.O.Q.
BENEFITS:
TO APPLY:
Submit Application and Resume to Lisa Hernandez, HR Director, by Email: l.hernandez@leonvalleytexas.gov, by Fax: (210) 684-1515, or by mailing to: 6400 El Verde Road, Leon Valley, Texas 78238. For additional information about the City of Leon Valley, see our website at: www.leonvalleytexas.gov. Open until filled.
JOB SUMMARY:
The Court Administrator is responsible for the day-to-day operations of the municipal court requiring a specialized knowledge of court operations, policies, and procedures, and computerized court software programs; supervises subordinate court staff, maintains all court records; assists customers via the telephone and in person; and does related work as required. The Court Administrator provides administrative support to the Municipal Court Judge and Prosecutor; prepares and approves reports to be submitted to different State agencies, City Council, and City Manager. The Court Administrator plans, directs and reviews the activities of the Municipal Court staff.
ESSENTIAL JOB FUNCTIONS: Note: This information is intended to be descriptive of the key responsibilities of the position. The list of essential functions below does not identify all duties performed by any single incumbent in this position.
Coordinate all day-to-day municipal court activities with defendants, Judges, City Prosecutor, Police Department, attorneys, court staff, and other levels of the criminal justice system; to include court dockets, jury charges and all court cases.
Perform complicated administrative duties and clerical functions requiring considerable discretion and specialized knowledge of the court, court operations, policies, and procedures.
Coordinates implementation of the security plan for Municipal Court.
Reviews pending cases, court schedules, and related items. Prepare and maintain appropriate court-related calendars.
Act as liaison between prosecutors and attorneys, judge, police officers, and the general public, and is has the ability to resolve difficult problems and situations in an effective manner.
Coordinate the processing of all jury trial requests.
Coordinate the preparation of files for court use, process timely notices to defendants of arraignments, trials, and hearings.
Prepare monthly and quarterly reports for local and state agencies and ensure accurate information is sent, reviewing clearing information, and preparing reports for payment.
Ensures that internal controls are implemented for cash handling, mail processing and non-cash processing; reconciles court system to the City’s general ledger.
Receive, process and post payments to municipal court case, and to other accounts via computer terminal.
Receipt, deposit, and account for all monies collected and balance cash drawer and prepare cash reports daily.
Coordinate the posting and transmittal of Failure to Appear Program files to Department of Public Safety vendors with court staff;
Process all Failure-to-Appear, General Warrants, Capias Warrants and a prepare a periodic accounting of bonds processed;
Attend job-related training to maintain municipal court proficiency as assigned;
Prepare files for court use and coordinate the timely processing of notices to defendants of arraignments, trials and hearings;
Process appeals, stamp and sign complaints.
Compile statistics and maintain statistical records;
Assist the public by telephone and in-person with questions requiring knowledge of municipal court legal requirements and court policies;
Coordinate posting of accounts overdue and receipts of accounts paid from municipal court collection agencies;
Accurately arrange, index, and file letters and documents numerically and alphabetically;
Responsible for maintaining an accurate and efficient filing and storage system of Municipal Court Records; Prepare records for storage in archives in accordance with the City’s records retention schedule;
Must be able assist with processing utility billing payments as needed;
Post program files to DPS, process warrants, and preparing periodic accounting of bonds;
Assists customers by receiving and processing payments, accounting for all monies collected, balancing cash drawer and answering questions;
Responsible for understanding the daily operation of all divisions within the Municipal Court; to include for the training of staff on the proper use of the Municipal Court Records Management System.
Responsible for maintaining the required user fields, system maintenance, and updates for the Municipal Court Records Management System, and court website updates.
Responsible for maintaining the required user fields, system maintenance, and updates for the document imaging system.
Responsible for ensuring that the court complies with the Office of Court Administration Collections Program.
Assists in preparing and managing the department’s budget, resources, and capital improvement plan; serves as custodian of funds of the Court and conducts internal audits; implements procedures to process financial transactions.
The Court Administrator serves as the Records Management Officer for the retention, preservation, and destruction of Court records. Reviews record retention schedules and revises schedule as necessary.
Prepares supportive documentation to be presented to City Council for approval of contracts and ordinances; manages contracts with collection agencies and others; coordinates with prosecutor information needed to prosecute cases.
Enforces and reviews compliance with the Rules of Judicial Administration (Judicial Records) and Rule 12.
Provides administrative support to the Municipal Court Judge, including preparing and maintaining required reports, scheduling court dates, documenting all court activities, and ensuring compliance with legal requirements; Implement changes in the laws that affect Court proceedings.
Read difficult source documents and computer screen;
Prepare and complete all reports and paperwork promptly, legibly, accurately, neatly, and with correct grammar and spelling;
Demonstrate pleasant, courteous, and efficient interactions with the general public, City employees and Department Staff;
Must be able to read, comprehend and interpret for others city codes and ordinances;
Sit for extended periods of time writing reports, correspondences on the computers;
Use tact, diplomacy and discretion as required;
Have a working knowledge of city codes and departments;
Read, write, and converse fluently in English;
May be asked to work a flexible schedule, to include evenings hours, weekends, and holidays;
Must have the ability to attend work regularly and predictably;
Must have the ability to perform the normal interactive functions of the job, and to withstand the normal stresses of the workplace;
Follow the departmental operations in concert with all applicable laws, ordinances and policies/procedures from the City Council, City Manager;
Read, write and understand written instructions, reports, documents, plans and maps;
Excellent professional customer service skills to include discretion, courtesy, and patience;
Must possess a working knowledge of general office equipment, procedures, and operations;
Operates City vehicles in a safe manner;
Must not pose a threat to the health and safety of self or others; and
Must be able to work closely with others as part of a team.
Performs other duties as assigned by the City Manager or required of the position.
Education and/or Equivalent Experience:
Licenses or Certifications:
Employment Application: The City of Austin employment application is an official document; incomplete applications will not be considered. Please be sure to detail on the application all current and previous employment that you wish to be considered as part of your qualifications.
Additional Information: Travel:If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.
Skills assessments may be used to determine selection for interview process after initial applicant review. This position will require a pre-employment Criminal Background Investigation (CBI) Working with the City of Austin provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more. Please click HERE for more information. This position is eligible for Public Service Loan Forgiveness (PSF) Program. This program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans.
$22.85 – $26.24 per hour
Please note:
Preferred Experience:
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
Responsibilities – Supervisor and/or Leadership Exercised:
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.
The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
Salary
$18.75 - $25.93 Hourly
Location
Municipal Bldg - 405 N. Rusk Street
Job Type
Full Time
Job Number
00014
Department
Municipal Court
Opening Date
09/04/2023
APPLY ONLINE AT CITY OF SHERMAN JOBS
JOB SUMMARY
Under the general direction of the Director of Finance, performs a variety of technical record-keeping and clerical duties in support of the Municipal Court; process forms, orders and documentation for court cases from origin to final disposition; assist the public and explain court procedures.
ESSENTIAL DUTIES
Knowledge of:
Ability to:
Experience and Education: Any combination equivalent to the level of experience and education that would likely provide the required knowledge and abilities will qualify.
Experience:
Education:
Licenses/Certifications:
JOB DESCRIPTION VERIFICATION AUTHORIZATION
The aforementioned statements are intended to describe the general nature and level of working being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel classified in this position. This job description is subject to change as well as the needs and requirements of the job change.
ADA/EEO COMPLIANCE
The City of Sherman is an Equal Opportunity Employer. In compliance with the American’s with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer.
Formal application, rating of education and experience, oral interview, reference and criminal background checks, work history and drug screens are required. In addition, job related tests may also be required.
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
The job description does not constitute an employment agreement between the City of Sherman and the employee and is subject to change by the City of Sherman as the needs of the City and requirements of the job change.
**Higher starting pay for years of experience and Court Clerk Certifications.**
EXAMPLES OF WORK TO BE PERFORMED:
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
REQUIRED EDUCATION, TRAINING AND EXPERIENCE:
DESIRED TRAINING AND EXPERIENCE:
ESSENTIAL PHYSICAL FUNCTIONS:
2. The physical requirements of this position
AMERICANS WITH DISABILITIES The City of Mansfield complies with the Americans with Disabilities Act of 1990 and it is our policy to ensure that no person is discriminated against based on their disability. The City of Mansfield offers equal employment opportunity to qualified individuals and strictly prohibits the discrimination against qualified individuals on the basis of disability. The City of Mansfield shall provide reasonable accommodation for applicants and employees who are otherwise qualified to perform the essential job duties when doing so does not create an undue hardship for the city. EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER The City of Mansfield provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. The City of Mansfield is mandated by federal law to provide a drug-free working environment for the safety of its employees and the public. All employment is contingent upon passing a post-offer employment drug test and /or physical.
$24.99 Hourly
78207, TX
4A Full-Time
2023-01998
Municipal Courts
08/14/2023
Closing Date
9/11/2023 11:59 PM Central
Grant Funded
No
FLSA Status
Non-Exempt
APPLY ONLINE - CITY OF SAN ANTONIO
Under direction, is responsible for coordinating magistration efforts in the City Magistrate/Detention Center. This position is responsible for performing a wide variety of professional, and administrative duties. Working conditions are primarily inside an office environment. Exercises functional supervision over assigned staff. Work Location Magistration Section of the San Antonio Municipal Court; 401 S. Frio San Antonio, TX Work Hours Training will take place on all three shifts:
Municipal Court Director
Link to Apply: https://garlandtx.wd1.myworkdayjobs.com/en-US/Garlandcareers/details/Municipal-Court-Director_JR100004?q=municipal+court+director
Position Summary
Responsible for directing the non-judicial operations, and business functions of the Municipal Court in a fair, courteous and efficient manner. Position will provide support to Municipal Court Judge’s Office.
To learn more about the position, department and the Garland community, click on the link below to review the recruitment brochure.
The salary will be market competitive depending on qualifications and experience. The total rewards package includes director-level perquisites and a variety of leave and insurance benefits, including free access to the CityCare Clinic for covered employees and dependents, an award-winning wellness program and a generous 2:1 employer match in the Texas Municipal Retirement System (TMRS)*. In addition, the City offers a voluntary 457(b) deferred compensation plan, flexible spending account, tuition reimbursement and more. Reasonable relocation benefits may be provided to the chosen candidate.
*The City participates in the Texas Municipal Retirement System (TMRS) at a mandatory employee deposit rate of 7% and an employer matching ratio of 2:1.
All inquiries related to the recruitment and selection process for this position should be directed to the attention of the City’s Human Resources Department.
Lilly Clarke, HR Administrator Talent@GarlandTX.gov
Essential Job Functions
Minimum Education & Work Experience
ϖ 4 year college degree ϖ 8 years experience in a Court environment ϖ 5 years of supervisory/management experience ϖ TMCEC Level II Court Certification or ability to obtain within one year of employment
Or an equivalent combination of education and experience sufficient to successfully perform the essential functions of the job.
Preferred Knowledge - Abilities & Skills
Education/ Experience:
Knowledge, Skills & Abilities:
Licenses & Certifications
ϖ Valid Class C Texas driver's license
Physical Tasks & Working Conditions
The incumbent works in a typical office environment; because the work environment requires face-to-face interaction with customers the incumbent may be exposed to high stress non-violent confrontational situations. The incumbent is expected to adequately use verbal skills to defuse interpersonal confrontation or conflict.
Job descriptions are intended to present a descriptive list of the range of duties performed by employees in the job and are not intended to reflect all duties performed within the job.
The City of Bridgeport does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services. The City is an equal opportunity employer.
FLSA Status: Non-exempt STARTING PAY: $27.89/hour DOQ
WORK HOURS: Monday – Friday: 8:00 – 5:00 with a one hour lunch
APPLY ONLINE AT CITY OF BRIDGEPORT JOBS
This position exists for the daily administrative and legal operations of the Municipal Court Department. The Court Administrator provides administrative support to the Municipal Court Judge and Prosecutor; prepares and approves reports to be submitted to different State agencies, City Council, and City Manager. The Court Administrator plans, directs and reviews the activities of the Municipal Court staff.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the Director of Financial Services. This position exercises direct supervision of court staff.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other important responsibilities and duties may include, but are not limited to, the following:
Essential Functions:
· The Municipal Court Administrator is a first-line supervisory management position that ensures continuous support services for the City’s court system.
· Manages the work activities that support court dockets and proceedings.
· Advancement to this position is through the appointment and requires the ability to administer court proceedings, assigns, and reviews the work of staff, supervises the collection of fines and restitution programs.
· Ensure the efficient, lawful, and cooperative operation of the Municipal Court under Texas Local Government Code, Chapter 30; City of Bridgeport Charter; and applicable City ordinances.
· Oversees Municipal Court operations and administrative workflow; applies specific knowledge of policies and procedures to organize and coordinate work and relieve the Judge of routine administrative details.
· Coordinates the administration of the Municipal Court in accordance with the laws of the State of Texas and the city ordinances, with prudence and integrity and in an impartial manner.
· Applies judgment to resolving problems and developing solutions;
· Organizes assigns and reviews work, including all phases of the administrative and legal court processes. Assures court procedures are in compliance with administrative court orders and state and local laws.
· The Court Administrator serves as liaison with the judge, police officers, attorneys, prosecutors, and the general public. Resolves difficult problem situations make ambiguous code regulation interpretations.
· The Court Administrator establishes reviews and updates departmental policies and procedures, goals and objectives; Reviews pending cases, court schedules, and related items.
· Coordinates implementation of the security plan for Municipal Court.
· Assists the Finance Director in Managing personnel including requisitions, interviewing, hiring, promotions, evaluations, progression, discipline, and termination of subordinate staff.
· Prepares and implements training programs for employees.
· Prepares and updates the Municipal Court policies and procedures manual.
· Responsible for establishing guidelines for the training of staff on the proper use of the Municipal Court Records Management System.
· Responsible for maintaining the required user fields, system maintenance, and updates for the Municipal Court Records Management System.
· Responsible for maintaining the required user fields, system maintenance, and updates for the document imaging system.
· Responsible for understanding the daily operation of all divisions within the Municipal Court.
· Responsible for ensuring that the court complies with the Office of Court Administration Collections Program.
· Assists in preparing and managing the department’s budget, resources, and capital improvement plan; serves as custodian of funds of the Court and conducts internal audits; implements procedures to process financial transactions.
· The Court Administrator serves as the Records Management Officer for the retention, preservation, and destruction of Court records. Reviews record retention schedules and revise as necessary.
· Prepares supportive documentation to be presented to City Council for approval of contracts and ordinances; manages contracts with collection agencies and others; coordinates with prosecutor information needed to prosecute cases.
· Enforces and reviews compliance with the Rules of Judicial Administration (Judicial Records) and Rule 12.
· Provides administrative support to the Municipal Court Judge, including preparing and maintaining required reports, scheduling court dates, documenting all court activities, and ensuring compliance with legal requirements.
· Implement changes in the laws that affect Court proceedings.
· Supervises the processing of payments of fines and other accounts receivable, including making account adjustments, balancing receipts, and preparing summary reports and deposits.
· Monitors collection of court costs designated for Municipal Court.
· Responsible for ensuring that the court complies with reporting deadlines to local, state and federal agencies.
· Assist the Judge with creating and maintaining the trial docket.
· Responsible for departmental accounts payable, including preparing check requests, payment by credit card and processing purchase orders.
· Responsible for acquisition of materials, equipment and supplies.
· Responsible for contacting City departments for service requests such as building maintenance and computer services.
· Responsible for providing updates for the Municipal Court website.
· Responsible for updating the website for online payments.
· Responsible for maintaining records according to state-mandated retention schedules.
· Responsible for maintaining an accurate and efficient filing and storage of Municipal Court Records.
· Process request for expungement including assigning a hearing date, notifying related agencies, preparing a court order, and removal of cases as ordered.
· Responsible for processing expungement orders received from other judicial agencies.
· Responsible for processing confidential cases files under Texas state law.
· Answers citizen inquiries, directs citizens to the appropriate staff person, and follows up on citizen complaints.
· Responsible for accurately handling large amounts of public money.
· Responsible to oversee the reconciliation of court cash drawers.
· Responsible for auditing citation numbers.
· Attends annual training specific to legislative changes affecting municipal courts, records management software upgrades, and municipal court procedures.
· Performs other functions and duties as required by the Judge and Finance Director.
Other Duties:
· Performs related duties and responsibilities as required.
· Required to attend the Texas Municipal Training for Municipal Court annually.
· Assist other City employees, City officials, outside agencies, and the public.
· Exercise considerable initiative and judgment; and broad discretion when handling confidential and sensitive information.
· Convey a positive professional image by action, communication, and appearance.
· Regular, reliable, and punctual attendance is an essential function of this job.
· Contribute to team effort by performing other duties as assigned.
KNOWLEDGE AND EXPERIENCE
This position requires in-depth knowledge of the organizational and operational requirements, procedures, characteristics, services and activities of the municipal court:
· Requires knowledge of legal terminology, court policies, procedures and practices, and record retention schedules;
· Requires knowledge of the laws, codes, ordinances, and regulations served by the court;
· Requires knowledge of modern office organization, information flow, and equipment;
· Requires well-developed knowledge of personal computer-based information systems used in the courts, including specialized databases for storing and retrieving information and standard office productivity software;
· Requires sufficient math skills to prepare and administer budgets and produce the statistical analysis;
· Requires well-developed skill-using the English language to prepare paralegal correspondence;
· Requires well-developed human relations skills to make present a positive image of the department, convey technical information to others, review performance, and use patience and sensitivity in dealing with angry, hostile, upset customers.
EDUCATION, CERTIFICATIONS, LICENSES AND SPECIAL REQUIREMENTS
· Must attend the State’s yearly required training and obtain Municipal Court Clerk Level II within two years.
· Certification must be maintained to continue employment.
· Valid Texas Class C Driver’s License with the satisfactory driving record, as defined by City policy.
· Proof of citizenship and/or eligibility to legally work in the United States.
KNOWLEDGE, SKILLS, AND ABILITIES
BENEFITS
The City offers all full time employees the following benefits: nine paid holidays plus three paid floating personal days; paid vacations and sick days; and a sick day pool. The City pays for the entire portion of the employee’s health and vision insurance as well as a large portion of the dependent’s coverage. Dental insurance is offered to the employee & their family. The City has a telemedicine plan available to the employee & their family at no charge. Employees are provided with long term disability insurance and $30K life/ADD insurance with an option to purchase additional life coverage. The City has access to a 457(b) retirement plan as well as AFLAC and an HSA savings account. Additionally, the City provides a $200/month benefit allowance to its full time employees to assist in paying for the employee’s portion of benefits. The City offers extra pay for bilingual employees as applicable.
Monday-Friday; 8am-5pm
The Deputy Court Clerk performs a wide variety of clerical, cashiering, collection, and administrative support duties for the City of Bryan Municipal Court. This position requires significant public interaction and occasionally involves situations of conflict that requires considerable tact and judgment.
Equivalent combinations of education, experience, certification, and training may be considered.
Skills:
Required:
Preferred:
Physical demands include but are not limited to: sitting, talking, hearing, seeing, standing, walking, bending, reaching, twisting, turning, driving, using hands and fingers to operate office equipment and machines, and occasionally lifting and/or moving objects up to and including 25 pounds.
Work is performed primarily in an office setting or a well-lighted and temperature-controlled working environment.
Work shall be performed with tools, appliances, and equipment approved by those agencies and bodies that have control, authority, or approval of the design working ranges or limitations of those items; the employee has the responsibility to conform to those ranges and limitations. Equipment may include but is not limited to: multi-line telephone, computer, printer, fax, copier, scanner, and calculator.
This job description is not intended to be construed as an exhaustive list of responsibilities, duties, and skills required. City management has exclusive rights to alter this job description at any time without notice. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. This document does not create an employment contract, implied or otherwise, other than an ‘at-will’ relationship.
APPLY ONLINE AT CITY OF SAN ANTONIO JOBS
Job Summary
Under direction, is responsible for coordinating magistration efforts in the City Magistrate/Detention Center. This position is responsible for performing a wide variety of professional, and administrative duties. Working conditions are primarily inside an office environment. Exercises functional supervision over assigned staff. Work Location Magistration Section of the San Antonio Municipal Court; 401 S. Frio San Antonio, TX Work Hours This position supports 24/7 operation, which involves shift-work and rotating work schedules, including weekends and holidays. Training will take place on all three shifts (6:00 a.m. - 2:30 p.m., 2:00 p.m. - 10:30 p.m. and 10:00 p.m. - 6:30 a.m.); permanent schedule after training will be based on business needs but will be nights and weekends.
$39,520.00 - $44,886.40 Annually
Round Rock, TX
Full-Time
201801347
Municipal Court - Finance
08/10/2023
8/24/2023 11:59 PM Central
Description
Under general supervision, the Deputy Court Clerk provides support services to the municipal court including scheduling court dockets, maintaining records of the court process, and coordinating assigned activities with the general public.
Posted range is the starting salary. Pay rate offered is based on experience.
Assist the public in person and by phone including retrieving information and files and providing general information regarding court fines, scheduling of court dates, driving safety courses, deferred adjudication, warrants, and processing extensions; assist the public in problem solving and research activities. Provide staff assistance; prepare periodic reports of municipal court activities; prepare and present staff reports and other correspondence as appropriate. Organize, submit, process, file and/or distribute prepared paperwork for proper signatures. Attend municipal court sessions to process paperwork as required. Perform related duties and responsibilities as required. Maintain data files, in both paper and electronic formats, by keying in data elements, sorting and filing. Collect fines and fees. Input citation data into the computer system and checks it for accuracy.
Must test for Municipal Court Clerk Certification-Level 1 within 18 months of hire.
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