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Court Administrator - City of Kemah

June 27, 2024 12:27 PM | Anonymous member (Administrator)


Salary: $50,000-$55,000 DOQ

Posted: June 25, 2024 at 1:00 PM

Closing: Open Until Filled


 Supervises court administrative staff. Plans, organizes, and supervises the work of the administrative/court clerk. Makes monthly and quarterly reports to City and State Officials. Interprets laws and procedures to subordinates and the general public.


  • Develop, implement, and enforce policies and procedures for the operation of the Municipal Court including long and short-range plans.
  • Ensure that court systems, procedures, and practices comply with applicable laws, regulations, and administrative orders; Research, evaluate and make recommendations regarding the impact of new legislation on court processes and procedures.
  • Attend and participate in professional group meetings, training classes, and seminars; stay abreast of new trends and innovations in the field of municipal court administration and other areas in which the position regularly deals.
  • Comprehend and make inferences from written material, including state statutes, Supreme Court rulings, City ordinances, administrative orders, letters, memos, policies, and procedures, to ensure the appropriate processes are in place.
  • Monitor and maintain the Municipal Court case management system to ensure proper data input and processing of information as well as accountability; Oversee the proper retention and disposition of court records.
  • Regularly audit court documents, Incode 9 macros, fine and fee amounts, and statute-offense relationships and update when necessary.
  • Compile and analyze data on court activity to prepare and submit appropriate reports to State and local agencies.
  • Create and prepare written documents, including procedures, correspondence letters, Incode 9 court document templates, and Standing Orders.
  • Oversee the collection, posting, and deposit of all fines, costs, fees, and bond payments; Run Cash Bond Report; monitor and apply refunds, payments and pending cases.
  • Act as liaison between the court and public or private organizations, as well as the state or federal government; communicate with the general public, other City employees, vendors, management, contractors, public officials, or others to provide information on court operations, resolve problems, coordinate processes, give instructions, and answer questions.
  • Interface with the prosecutor, defense attorneys, jurors, police officers, and witnesses as necessary to streamline court docket and related issues; process plea deals and requests for case information from the prosecutor before court hearings.
  • Send Pre-Trial court dockets, videos, complaints, and any other required paperwork to the prosecutor before each Pre-Trial hearing.
  • Create and maintain the court calendar, Schedule jury trials and coordinate jury selection, notification, and utilization.
  • Set fine amounts and court costs and enter new violations, ordinances, and officers/users into Incode 9 Court and Brazos Technology Software; analyze program specifications for completeness and conformity to State law requirements.
  • Process and track Expungement Notifications and Orders from the Galveston County Courthouse.
  • Accept and process Appeal Bonds from attorneys; send all required documentation to Galveston County Courthouse.
  • Issue Warrants of Arrest and Capias Pro Fine Warrants.
  • Attending all Virtual and In Person court hearings; speaking with defendants, explaining and processing agreements granted, resets, etc.
  • Enter new/updated existing offenses and officers in Brazos and Incode 9 software.
  • Update court website information and lobby notices/signage as required.
  • Process Credit Time Served Requests from incarcerated defendants. Review requests, research incarceration history, and case information; compile all info to be given to the Judge for review to grant/deny request.
  • Respond to all Motions for Discovery and Court-related Open Record Requests and PIRS.
  • Report Assault Family Violence cases to the State as mandated in House Bill 1528.
  • Prepare, maintain, and monitor the Municipal Court department budget.
  • Perform other duties as assigned.


MINIMUM QUALIFICATIONS: • High School diploma or General Education Degree (GED) • Valid Class C Driver’s License required • Municipal Court Clerk Certification Level 1, required • Must obtain Municipal Court Clerk Certification Level 2 within 3 years of hire KNOWLEDGE, SKILLS AND ABILITIES: • Knowledge of municipal government operations and City Ordinances • Ability to supervise subordinates, develop and implement office procedures and establish and maintain effective working relationships with employees and the general public • Knowledge of the Municipal Court system Incode 9 or equivalent system • Knowledge of court policies, procedures, criminal procedures, and Class “C” misdemeanors • Knowledge of the Penal Code, Code of Criminal Procedures, and the Transportation Code • Skills in the supervision of personnel • Skills in interpersonal relations • Skills in oral and written communication • Skills in establishing priorities and organizing work • Skills in accounting, bookkeeping, training, and performance evaluation

Texas Court Clerks Association

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