Court Clerk [0406/24/5]

• Type:Full Time
• Salary/Pay Rate:$40,100 - $50,177 salary
• Posted Date:11/05/2024

APPLY ONLINE HERE

JOB SUMMARY:

Under general supervision, the Court Clerk is responsible for performing detailed clerical functions necessary for the efficient operation of the Municipal Court.

 

PRINCIPAL DUTIES AND RESPONSIBILITIES:

1. Provides quality customer care in accordance with established standards by responding to citizen inquiries, scheduling court dates, processing payments of fines and balancing of receipts, processing defensive driving requests, and arranging time payments for defendants.
   
   
2. Processes delinquent accounts by preparing cases to be placed with the collection agency and monitoring cases previously placed with the collection agency and processes Class C warrants by maintaining files and records of warrants issued by the court, coordinating warrant confirmations with the Police Department, and entering and clearing warrants on the State regional computer system.
   
   
3. Processes all letters of representation from defense attorneys for defendants by providing fine amounts, appeal information, due dates, and docket and/or trial information as well as coordinating all attorney dockets for the court.
   
   
4. Prepares for court trials by setting and preparing all court dockets for defendants and the judge and organizing the courtroom for trials, jury trials, and plea dockets including preparation of recording equipment and processes appeals filed with the County by preparing and filing of the transcript of judgment and court file, and any other documents as required by law.
   
   
5. Performs daily tasks of municipal court operations by processing case files including complaints and deferred disposition notifications; preparing and organizing all legal documents in relation to all cases filed for trial including complaints, warrants of arrest, subpoenas, jury summons, motions of the court, hearing notices, jury charges affidavits, and any other legally required documents; preparing and issuing all warrants and related documents for failure to appear;providing notary services; and performing said duties in compliance with established municipal court policies and procedures.
   
   
6. Performs other related duties as required to ensure effective and efficient municipal court operations including, but not limited to, processing fine refunds to defendants as ordered by the Judge, assisting the public by providing instructions, and opening, distributing, and processing daily mail.

 

KNOWLEDGE SKILLS AND ABILITIES REQUIRED:

• Knowledge of Transportation Code, Code of Criminal Procedure, City Ordinances and legal terminology helpful.
  
  
• Basic knowledge of general office procedures, filing systems, collections procedures, and telephone etiquette.
  
  
• Knowledge and understanding of INCODE version 10 court software (preferred).
  
  
• Skill in using Microsoft Office specifically, Word, Excel and Outlook.
  
  
• Skill in analysis and judgment in accomplishing diversified duties.
  
  
• Ability to type 40 minutes per minute.
  
  
• Ability to deal effectively with the general public under adverse circumstances.
  
  
• Ability to work cooperatively with coworkers.
  
  
• Ability to handle cash transactions accurately and effectively.
  
  
• Ability to deal with system of real number; practical application of percentages and ratios/proportions.
  
  
• Ability to prepare business letters with proper format, punctuation, spelling and grammar, using all parts of speech.
  
  
• Ability to receive general directions.
  
  
• Ability to perform the job by following established standard operating procedures and/or policies. (Performance is reviewed periodically)
  
  
• Skill in analysis and judgment in accomplishing diversified duties.

 

MINIMUM EDUCATION AND EXPERIENCE REQUIRED:

High school diploma or equivalent required plus one (1) year of clerical, customer service or cash handling experience is required.  Any equivalent combination of education may be considered. Must possesses a valid Texas Class C Driver’s License with a good driving record.  Bilingual (English/Spanish) is preferred, but not required.

 

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

May exert up to 10 lbs. occasionally or negligible weights frequently; requires sitting, walking, standing, handling paperwork/documents/office equipment, fine dexterity for computer and ten-key use, vision for reading reports and computer monitor, hearing when communicating on the telephone or in person, and talking when interacting with others. Job requires occasional lifting, pushing/pulling, reaching, carrying, kneeling, crouching, and bending.  Works indoors in a climate-controlled environment.

Pre-employment screening includes but is not limited to Drug Screen, Physical Examination, Credit Check, Motor Vehicle Review and applicable Background Checks. Ability to pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility.

The Euless Municipal Court is temporarily relocated to the Hurst Municipal Building due to on-going renovations.  Temporary relocation address: 825 Thousand Oaks Drive, Hurst, TX 76054