CURRENT Job Postings

Starting Salary Range:

$41,944.00 - $49,927.00 Annual

 Apply Online: CITY OF MANSFIELD JOBS

JOB DESCRIPTION:

Under the general supervision of the Court Supervisor, the Deputy Court Clerk provides a remarkable customer service experience while performing general duties in support of the Municipal Court operations.

 EXAMPLES OF WORK TO BE PERFORMED:

• Provides a remarkable customer service experience to citizens, internal and external customers, by responding to requests in a positive, timely, effective, and professional manner.
• Will work together as one to establish a healthy working environment by maximizing productivity and boosting team morale.
• Assist the public at the counter or by the phone to provide information about the procedures and requirements of the disposition of cases filed in the municipal court, payment of fines, court settings, time payments, deferred disposition, driver safety courses.
• Balance cash drawer daily and process all required reports.
• Perform date entry for court records; entry of citations, payments, dispositions to update status of cases, applying and forfeiting cash bonds, applying credit for time served.
• Prepare letters, notices and correspondences for incoming mail, new citations entered, deferred disposition, driving safety courses, juvenile hearings, and juror summons.
• Prepare court dockets for preliminary hearings and trials.
• Maintains trial dockets by preparing dockets, notifying defendants, attorneys, officers, complainants and witnesses, preparing and mailing subpoenas, selecting names of prospective jurors, preparing summons and assisting the prosecutor where needed.
• Attend court sessions on scheduled court dates to provide assistance to the Judge, Prosecutor, attending Attorneys and Defendants.
• Update status on warrants and prepare warrants for delinquent citations.
• Maintain confidentiality with regards to all court files.
• Performs all other related duties as assigned.
• Demonstrates the desire to learn and the ability to cross-train and perform other duties with the municipal court.
• Serves as a representative of the court within the community; coordinates and conducts community outreach and education, as assigned.
• Keep the Court Supervisor informed of all problems and important issues.

 OTHER DUTIES:

Please note this job description is not designed to cover or contact a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

• Maintain knowledge and keeps abreast of new laws and Court Procedures and the application to each case. Makes good use of reference materials as a resource to the position, attend training as needed.
• Must be able to work in a fast-paced environment in a friendly and courteous manner.
• Positive attitude in dealing with the public, Judge, Prosecutor, Court Administrator, Court Supervisor, and co-workers.
• Demonstrate a willingness to perform duties in a team environment.
• Basic computer skills and working knowledge of Microsoft Office products and strong typing skills.
• Ability to write records, reports, and receipts; ability to complete forms.
• Must possess time management and organizational skills and have the ability to prioritize work assignments with accuracy and detail.
• Skilled in critical thinking, listening, and following directions.
• Comprehensive ability to disseminate information quickly and perform tasks under pressure with short deadlines.
• Must be able to communicate effectively with customers and co-workers.
• Provide excellent customer service and remain professional while dealing with difficult individuals.
• Make decisions in accordance with the laws of the State of Texas and the ordinances of the City of Mansfield with prudence, Integrity and in an impartial manner.
• Effectively respond to a high-pressure environment; meet deadlines and perform multiple tasks under pressure; ability to work with frequent interruptions and changes in priorities.

REQUIRED EDUCATION, TRAINING AND EXPERIENCE:

• High school diploma or equivalent.
• Customer Service/Cash Collections experience.
• Must possess and maintain a valid State of Texas Driver’s License.
• Municipal Court Clerk Level I Certification or the ability to achieve within 12 months of hire.

DESIRED TRAINING AND EXPERIENCE:

• Two years court clerk experience
• INCODE 9 software knowledge
• Speak fluent Spanish
• Associates or Bachelor’s degree in related field

SPECIAL REQUIREMENTS:

• Attendance of programs provided by the Texas Municipal Court Education Center (TMCEC) for continuing education. Must be able to travel as needed to attend education courses.

ESSENTIAL PHYSICAL FUNCTIONS:

The physical activity of this position

• Extending hand(s) and arm(s) in any direction.
• Particularly for sustained periods of time.
• Moving about on foot to accomplish tasks, particularly moving from one work site to another.
• Picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand as in handling.
• Applying pressure to an object with the fingers and palm.
• Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips.
• Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
• Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discriminations in sound.

The physical requirements of this position

• Light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.

The visual acuity requirements including color, depth perception, and field vision.

• The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication parts at distances close to the eyes.

The conditions the worker will be subject to in this position

• The worker is not substantially exposed to adverse environmental conditions

AMERICANS WITH DISABILITIES

The City of Mansfield complies with the Americans with Disabilities Act of 1990 and it is our policy to ensure that no person is discriminated against based on their disability.  The City of Mansfield offers equal employment opportunity to qualified individuals and strictly prohibits the discrimination against qualified individuals on the basis of disability.  The City of Mansfield shall provide reasonable accommodates to applicants and employees who are otherwise qualified to perform the essential job duties when doing so does not create an undue hardship for the city.

EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

The City of Mansfield provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.  The City of Mansfield is mandated by federal law to provide a drug-free working environment for the safety of its employees and the public.  All employment is contingent upon passing a post-offer employment drug test and /or physical.

DEPUTY COURT CLERK

Apply Online at - Lakeway-tx.gov/jobs

Hiring Range: $18.76/hr ($39,020/yr.) and up depending on experience and qualifications.

BENEFITS

Retirement 7%, 2:1 City Match with TMRS

Group Medical & Dental Insurance

Icentives

• Bilingual in Spanish Pay
• Longevity Pay

Annual Leave Accruals

• 13 Paid Holidays
• 96 Hours Vacation
• 96 Hours Sick
• 16 Hours Personal Time

Qualifications

• REQUIRED EXPERIENCE, EDUCATION, CERTIFICATES AND/OR LICENSES
• High school graduate or equivalent (GED)
• Minimum of three (3) years of experience of general clerical/office experience
• Certification must be maintained to continue employment
• Must possess and maintain a valid Texas Class C driver's license and a satisfactory driving record, as defined by City policy
• Proof of citizenship and/or eligibility to legally work in the United States
• Successfully pass a criminal history background check
• Basic knowledge of ordinances, statutes, and laws within the scope of the Municipal Courts jurisdiction
• Knowledge of computer-aided databases; including accepted rules for access; use; and dissemination of data
• Knowledge of office practices; procedures; and equipment; including filing systems; telephone techniques; and letter and report writing
• Requires business mathematics skills to compute sums and calculations
• Must be skilled in using and troubleshooting various standard office machines and equipment
• Requires sufficient skill using the English language; grammar; spelling; punctuation; proofreading/editing; to prepare routine correspondence
• Requires skill in communicating/explaining Court procedures in the English language
• Requires sufficient human relations skills to present a positive image of the department; convey information to others; and use patience and sensitivity in dealing with a diverse population that can be hostile and confronting
• Ability to learn and perform all the duties of the job efficiently and in an open environment with interruptions and distractions
• Ability to learn; interpret; explain; and apply knowledge of the departments organization; operations; programs; functions; and specialized terminology when performing assignments
• Ability to work as a contributing member of a team; work productively and cooperatively with other departments and external customers; and convey a positive image of the City and its services
• Ability to operate a computer to produce routine correspondence and reports; and type/keyboard accurately with Microsoft office applications; learn and proficiently utilize new computer applications; including Incode software
• Ability to answer adequately; present information; and respond to questions from the public with professionalism
• Ability to maintain the confidentiality of private and sensitive information
• Ability to plan; organize; and prioritize work to meet deadlines and timelines; perform multiple tasks; work with frequent changes in priorities
• Discern and observe the needs of the public. Accurately count cash and give the correct change; record transactions; and keep accurate records
• Ability to add; subtract; multiply and divide into all units of measure; using whole numbers; common fractions; and decimals
• Must possess general manual ability to operate the computer; standardized office equipment requiring repetitive motions; perform filing or other office functions; and reach with hands or arms
• Must be able to move about an office; bend or stoop; retrieve files; lift books or other materials; use step-stools and step-ladders to store and retrieve items of various sizes; shapes; and forms weighing up to 30 pounds
• Must possess mental acuity for attention to accuracy and detail
• Must see and hear in the normal visual/audio range with or without correction

Benefits

• Benefit flyer: 2025-2026-Benefit-Recap Hiring range: $18.76/hr
• ($39,020) and up based on experience and qualifications

Responsibilities

• Under the general supervision of the Court Administrator and his/her designee work involves daily public contact requiring tact and diplomacy with excellent customer service in processing a wide variety of court cases of the Lakeway Municipal Court
• Reports to: Court Administrator
• Supervises: none
• Collects public funds at the Municipal Court service window by receiving cash; checks; money orders; and credit card payments in person; by mail; drop box; and online; issues receipts and credits payments on account for fines and other Court-related business for transactions requiring knowledge of payment and status codes; regulations; and departmental policy
• Attends walk-in customers and receives court documents from the public; defendants; and attorneys
• Provides public information and customer service assistance by explaining court procedures and the different options available to defendants in person; by telephone; mail; e-mail or fax
• Refers customers to appropriate staff for assistance with sensitive and private matters
• Processes online payments and enters notes in the case management system to release paid violations
• Exercises; initiative; judgment; and discretion when handling confidential and sensitive information
• Verifies daily collections of court fines and fees
• Processes and reviews community service orders; verify completion of community service hours; submittal to the court; dates; and closes the case
• Prepares and mails appropriate court case letters and documentation to defendants
• Processes daily recording of case disposition; court orders; and arrangements in the case management system
• Answers inquiries or questions concerning court matters in person; by telephone; mail; e-mail; or fax
• Explains procedures; options and forms to parties in case
• Verifies insurance coverage and updates/closes file
• Provides other general office services as required
• Performs other duties that support the overall objective of the position as assigned by the Supervisor
• Conveys a positive professional image by action; communication; and appearance
• Regular, reliable, and punctual attendance is an essential function of this job
• Contributes to team effort by performing other duties as assigned by Supervisor
• Follows Judges Standing Orders and performs duties ethically following the Judicial Cannons
• Must adhere to City/Departmental Policies and Procedures and follow Security and Safety Regulations
• Work is confined mainly to an office setting where some security/safety considerations exist from emotional argumentative or hostile customers
• The schedule is primarily Monday Friday; 8:00 am 5:00 pm; but requires flexibility in schedule to work night courts; and occasional weekends for special events such as Warrant Roundup
• Work requires travel; including overnight stays involving training and conducting City business
• Must be able to sit or stand for long periods answering phones; assisting defendants; performing computer work; filing; copying; scanning; and performing other administrative work

Job description

Under the general supervision of the Court Administrator and his/her designee work involves daily public contact requiring tact and diplomacy with excellent customer service in processing a wide variety of court cases of the Lakeway Municipal Court.

REPORTING RELATIONSHIPS

Reports to: Court Administrator

Supervises: none

MAIN JOB TASKS AND RESPONSIBILITIES
• Collects public funds at the Municipal Court service window by receiving cash; checks; money orders; and credit card payments in person; by mail; drop box; and online; issues receipts and credits payments on account for fines and other Court-related business for transactions requiring knowledge of payment and status codes; regulations; and departmental policy.
• Attends walk-in customers and receives court documents from the public; defendants; and attorneys. Provides public information and customer service assistance by explaining court procedures and the different options available to defendants in person; by telephone; mail; e-mail or fax. Refers customers to appropriate staff for assistance with sensitive and private matters.
• Processes online payments and enters notes in the case management system to release paid violations.
• Exercises; initiative; judgment; and discretion when handling confidential and sensitive information.
• Verifies daily collections of court fines and fees.
• Processes and reviews community service orders; verify completion of community service hours; submittal to the court; dates; and closes the case.
• Prepares and mails appropriate court case letters and documentation to defendants.
• Processes daily recording of case disposition; court orders; and arrangements in the case management system.
• Answers inquiries or questions concerning court matters in person; by telephone; mail; e-mail; or fax.
• Explains procedures; options and forms to parties in case.
• Verifies insurance coverage and updates/closes file.
• Provides other general office services as required.
• Performs other duties that support the overall objective of the position as assigned by the Supervisor.
• Conveys a positive professional image by action; communication; and appearance.
• Regular, reliable, and punctual attendance is an essential function of this job.
• Contributes to team effort by performing other duties as assigned by Supervisor.
• Follows Judges Standing Orders and performs duties ethically following the Judicial Cannons.
• Must adhere to City/Departmental Policies and Procedures and follow Security and Safety Regulations.

REQUIRED EXPERIENCE, EDUCATION, CERTIFICATES AND/OR LICENSES
• High school graduate or equivalent (GED).
• Minimum of three (3) years of experience of general clerical/office experience.
• Municipal Court Clerk Certification preferred or must obtain Court clerk Certification Level I within 18 months of hire. Certification must be maintained to continue employment.
• Knowledge of computers and standard office practices and procedures, information systems, and Microsoft Office based programs with accurate and high-speed data entry, administrative or clerical experience is desirable, customer service, and cashiering.
• Bilingual in English-Spanish, preferred.
• Must possess and maintain a valid Texas Class C driver's license and a satisfactory driving record, as defined by City policy.
• Proof of citizenship and/or eligibility to legally work in the United States.
• Successfully pass a criminal history background check.

KNOWLEDGE, SKILLS, AND ABILITIES
• Basic knowledge of ordinances, statutes, and laws within the scope of the Municipal Courts jurisdiction.
• Knowledge of computer-aided databases; including accepted rules for access; use; and dissemination of data.
• Knowledge of office practices; procedures; and equipment; including filing systems; telephone techniques; and letter and report writing.
• Requires business mathematics skills to compute sums and calculations.
• Must be skilled in using and troubleshooting various standard office machines and equipment.
• Requires sufficient skill using the English language; grammar; spelling; punctuation; proofreading/editing; to prepare routine correspondence.
• Requires skill in communicating/explaining Court procedures in the English language.
• Requires sufficient human relations skills to present a positive image of the department; convey information to others; and use patience and sensitivity in dealing with a diverse population that can be hostile and confronting.
• Ability to learn and perform all the duties of the job efficiently and in an open environment with interruptions and distractions.
• Ability to learn; interpret; explain; and apply knowledge of the departments organization; operations; programs; functions; and specialized terminology when performing assignments.
• Ability to work as a contributing member of a team; work productively and cooperatively with other departments and external customers; and convey a positive image of the City and its services.
• Ability to operate a computer to produce routine correspondence and reports; and type/keyboard accurately with Microsoft office applications; learn and proficiently utilize new computer applications; including Incode software.
• Ability to answer adequately; present information; and respond to questions from the public with professionalism.
• Ability to maintain the confidentiality of private and sensitive information.
• Ability to plan; organize; and prioritize work to meet deadlines and timelines; perform multiple tasks; work with frequent changes in priorities.
• Discern and observe the needs of the public. Accurately count cash and give the correct change; record transactions; and keep accurate records.
• Ability to add; subtract; multiply and divide into all units of measure; using whole numbers; common fractions; and decimals.

WORKING CONDITIONS & PHYSICAL REQUIREMENTS
• Work is confined mainly to an office setting where some security/safety considerations exist from emotional argumentative or hostile customers.
• The schedule is primarily Monday Friday; 8:00 am 5:00 pm; but requires flexibility in schedule to work night courts; and occasional weekends for special events such as Warrant Roundup.
• Work requires travel; including overnight stays involving training and conducting City business.
• Must be able to sit or stand for long periods answering phones; assisting defendants; performing computer work; filing; copying; scanning; and performing other administrative work.
• Must possess general manual ability to operate the computer; standardized office equipment requiring repetitive motions; perform filing or other office functions; and reach with hands or arms.
• Must be able to move about an office; bend or stoop; retrieve files; lift books or other materials; use step-stools and step-ladders to store and retrieve items of various sizes; shapes; and forms weighing up to 30 pounds.
• Must possess mental acuity for attention to accuracy and detail.
• Must see and hear in the normal visual/audio range with or without correction.

Manor_Deputy_Court_Clerk__1.pdf

Title: Part-Time Municipal Court Clerk

Department: Municipal Court

Reports To: City Manager

FLSA Status: Non-Exempt

Position Summary:

The Part-Time Municipal Court Clerk performs clerical and administrative duties related to the operations of the Municipal Court. This position assists in processing citations, maintaining court records, preparing dockets, coordinating with law enforcement, and providing customer service to the public. The employee works under general supervision and in compliance with applicable state laws, city ordinances, and court procedures.

Essential Duties and Responsibilities:

·         Receives, records, and processes citations, complaints, and payments for fines and fees.

·         Prepares court dockets, summons, subpoenas, and correspondence for the Municipal Judge and Prosecutor.

·         Assists in scheduling court appearances and ensuring defendants are properly notified.

·         Collects payments and issues receipts; reconciles daily cash drawers and prepares deposits.

·         Answers inquiries from the public, defendants, attorneys, and law enforcement regarding court procedures and case status.

·         Enters and updates case information in the court management system.

·         Prepares reports for the Texas Department of Public Safety (DPS) and other state agencies as required.

·         Maintains confidentiality of court records and ensures compliance with the Texas Code of Criminal Procedure, Open Records Act, and judicial ethics standards.

·         Assists with preparing and mailing notices for warrants, show-cause hearings, and failure-to-appear violations.

·         Performs other duties as assigned or required by the Court Administrator, City Secretary, or Municipal Judge.

Required Qualifications:

·         High school diploma or GED equivalent.

·         One (1) year of clerical, administrative, or customer service experience; prior experience in a court or legal setting preferred.

·         Knowledge of or ability to learn Texas municipal court procedures, rules, and terminology.

·         Proficiency in Microsoft Office (Word, Excel, Outlook) and basic office equipment.

·         Excellent communication, organizational, and recordkeeping skills.

·         Ability to maintain composure and professionalism in interactions with the public and court personnel.

·         Ability to work independently with minimal supervision and handle confidential information appropriately.

Preferred Qualifications:

·         Certification as a Level I Municipal Court Clerk through the Texas Court Clerks Association (TCCA) or willingness to obtain within one year of employment.

·         Bilingual (English/Spanish) proficiency preferred.

Working Conditions:

·         Work is performed in an office and courtroom environment.

·         Position is part-time, typically 20 hours per week, depending on court schedule and workload.

FW_Customer_Service_Supervisor_Job_Posting.pdf

Deputy Court Clerk Dayton.pdf

DEPUTY COURT CLERK

JOB SUMMARY

The Deputy Court Clerk is responsible for providing clerical and administrative support to the Municipal Court. This role involves managing court records, scheduling hearings, processing case files, and handling public inquiries related to court procedures. The Deputy Court Clerk ensures the court operates efficiently and in compliance with all relevant laws and regulations. The position requires strong organizational, communication, and customer service skills to manage a high volume of court documents and interaction with the public and court personnel.

Department: Municipal Court

Reports to: Presiding Judge/Court Administrator

Work Location: Fredericksburg Municipal Court, 103 Industrial Loop, Ste 1000, Fredericksburg, Texas 78624.

Work Hours:

8:00 a.m. – 5:00 p.m., Monday to Friday.  During the school year, Monday hours, once a month may be extended to 9:00 pm for Teen Court.

Salary-Type:

Hourly: $20.10 - $ 24.00 DOE

Pay grade: 28

Job posting and application can be found at fbgtx.org.

Essential Job Duties and Responsibilities

An employee in this position may be called upon to do any or all of the following essential duties:

• ·         Collects public funds at the Court service window by receiving cash, checks, money orders, and credit card payments in person, by mail, drop box, and online; issues receipts and credits payments on account for fines and other Court-related business for transactions requiring knowledge of payment and status codes, regulations, and departmental policy.
• ·         Attends walk-in customers and receive court documents from the general public, defendants, and attorneys.   Provides public information and customer service assistance by explaining court procedures and the different options available to defendants in person, by telephone, mail, e-mail.  Refers customers to appropriate staff for assistance with sensitive and private matters.  Clerk does not give legal advice.
• ·         Processesonline payments and enters notes in the case management system to release paid violations.
• ·         Exercises, initiative, judgment, and discretion when handling confidential and sensitive information.
• ·         Verifies daily collections of court fines and fees.
• ·         Processes and reviews community service orders, verify completion of community service hours, submittal to the court, dates, and closes the case.
• ·         Prepares and schedules cases for Show Cause hearings on defendants that fail to comply with court agreements or fail to meet their payment schedule.
• ·         Prepares and mails appropriate court case letters and documentation to defendants.
• ·         Processes daily recording of case disposition, court orders, and arrangements in the case management system.
• ·         Answers inquiries or questions concerning court matters in person, by telephone, mail, e-mail, or fax.
• ·         Explains procedures, options and forms to parties in case.
• ·         Verifies insurance coverage and updates/closes file.
• ·         Provides other general office services as required.
• ·         Performs other duties that support the overall objective of the position as assigned by the Supervisor.

·         Conveys a positive professional image by action, communication, and appearance.

·         Regular, reliable, and punctual attendance is an essential function of this job.

·         Contributes to team effort by performing other duties as assigned by Supervisor.

·         Follows Judge’s Standing Orders and performs duties ethically following the Judicial Cannons.

·         Must adhere to City/Departmental Policies and Procedures and follow Security and Safety Regulations.

Knowledge Skills and Abilities

• Basic knowledge of ordinances, statutes, and laws within the scope of the Municipal Court’s jurisdiction.
• Knowledge of computer-aided databases, including accepted rules for access, use, and dissemination of data.
• Knowledge of office practices, procedures, and equipment, including filing systems, telephone techniques, and letter and report writing. 
• Requires business mathematics skills to compute sums and calculations. 
• Must be skilled in using and troubleshooting various standard office machines and equipment.
• Requires sufficient skill using the English language, grammar, spelling, punctuation, proofreading/editing, to prepare routine correspondence. 
• Requires skill in communicating/explaining Court procedures in the English language. 
• Requires sufficient human relations skills to present a positive image of the department, convey information to others, and use patience and sensitivity in dealing with a diverse population that can be hostile and confronting.
• Ability to learn and perform all of the duties of the job efficiently and in an open environment with interruptions and distractions. 
• Ability to learn, interpret, explain, and apply knowledge of the department’s organization, operations, programs, functions, and specialized terminology when performing assignments. 
• Ability to work as a contributing member of a team, work productively and cooperatively with other departments and external customers, and convey a positive image of the City and its services. 
• Ability to operate a computer to produce routine correspondence and reports, and type/keyboard accurately with Microsoft office applications; learn and proficiently utilize new computer applications, including Incode software.  
• Ability to answer adequately, present information, and respond to questions from the general public with professionalism.
• Ability to maintain the confidentiality of private and sensitive information.
• Ability to plan, organize, and prioritize work to meet deadlines and timelines; perform multiple tasks; work with frequent changes in priorities.
• Discern and observe the needs of the public.  Accurately count cash and give the correct change; record transactions, and keep accurate records.
• Ability to add, subtract, multiply and divide into all units of measure, using whole numbers, common fractions, and decimals.

Education and Experience

• ·         High school diploma or GED equivalent.
• ·         Knowledge of computers and standard office practices and procedures, information systems, and Microsoft Office based programs with accurate and high-speed data entry; administrative or clerical experience is desirable; customer service; and cashiering.
• ·         Minimum of three (3) years of general clerical/office experience.

Job Requirements

• ·         Must have a minimum of Court Clerk Level I Certification or be able to obtain within 18 months.
• ·         Applicants for this position must pass a Criminal Justice Information System (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following will result in being disqualified for this position: Felony Convictions, Felony Deferred Adjudication, Class A and B Misdemeanor Deferred Adjudication, Class B Misdemeanor Convictions, an Open Arrest for Any Criminal Offense (Felony or Misdemeanor), and Family Violence Convictions.
• ·         Valid Texas Crime Information Center and National Crime Information Center (TCIC/NCIC) Certification within 180 days of employment and re-certified yearly.
• ·         Must maintain Texas Law Enforcement Telecommunications System Access (TLETS) eligibility for continued employment in position (TLETS provides access to TCIC and NCIC).

Court Administrator/Clerk of the Court

Job Summary

Under the general direction of the Presiding Judge, this position is for managing the administrative and non-judicial functions of a Municipal Court of Record, including supervising non-judicial personnel. The Court Administrator is also the Clerk of the Court and requires specialized knowledge of court process and procedures to include non-judicial functions, the development and implementation of policy and procedures, budgeting, case-flow management, weekly, monthly and quarterly reporting, responding to public inquiries and records maintenance.

 

Work Location: Fredericksburg Municipal Court, 103 Industrial Loop, Ste 1000, Fredericksburg, Texas 78624.

 

Work Hours:

8:00 a.m. – 5:00 p.m., Monday to Friday. During the school year, one day of month is extended until 9:00pm, for Teen Court.

 

Salary-Type:

Yearly

Pay Grade 33

$56,084.00 - $81,882.00 (dependent on experience)

 

Job posting and application can be found at fbgtx.org.

 

Essential Job Functions

 

Duties

An employee in this position may be called upon to do any or all the following essential duties:

• ·         Works directly with the Presiding Judge overseeing Court programs and services, ensuring compliance with applicable procedures, policy, regulations, and statutes.
• ·         Supervise employees who work directly for the judiciary. Plans, directs, and evaluation of the assigned staff. Assists in selecting, motivating, and evaluating department staff; provides and/or coordinates training and collaborates with employees to correct deficiencies; assists in implementing and administering discipline and termination procedures.
• ·         Participate in the development of the annual budget, monitor budget and financial variables, revenue cycle and expenditure trends, review and verify journal entries and bank reconciliations.
• ·         Assists in overseeing all work efforts under the authority of the Municipal Court. Assists in planning, directing, and coordinating, the court work plan; meets with staff to identify and solve problems; assigns areas of responsibility; and reviews and evaluates work methods and procedures.
• ·         Develops and coordinates training for all court personnel.
• ·         Evaluate and analyze Municipal Court issues and policies and recommend and implement solutions to improve the operational effectiveness of the Court.
• ·         Assure Court procedures comply with Court administrative orders, state and local laws, regulations, and standards.
• ·         Assure the quality of the Municipal Court activities and verify the accuracy of case records and report to local and state entities.
• ·         Monitor new legislation and rule changes to policies and procedures.
• ·         Assist Judge with case management, research, and documentation.
• ·         Plan and coordinate Court calendar, dockets, and all Court related activities with the Judge, Prosecutor, Police Department, and other outside agencies.
• ·         Coordinate jury trials to include summonsing jurors, witnesses, and police officers. Assist the Judge in preparing jury charges.
• ·         Prepare and process complaints, summons, writs, warrants and sworn statements of probable cause.
• ·         Maintain the warrant database.
• ·         Process all appeal/remand cases to and from Gillespie County.
• ·         Maintain Court website to include updating forms, posting dockets, and keeping general Municipal Court information current.
• ·         Collect, post and balance fines, fees, and bonds, and accurately reconcile daily cash transactions. Review and verify accounting records.
• ·         Compile monthly reports for OBS and collection agency invoices.
• ·         Maintain the case management software, add new employees, run statistical reports for the Police Department as needed, add new violations as needed, upload citations into Court software.
• ·         Establish and maintain working relations with other City departments, Judges, City attorneys, private counsel, clerks, community organizations, state agencies, police department and the public.
• ·         Attend conferences, schools, and training seminars concerning the administrative operation of the Court and maintain certification hours.
• ·         Maintain the integrity, professionalism, values, and goals of the City by assuring that all rules and regulations are followed, and that accountability and public trust are preserved.
• ·         Acts as liaison for City Council, City Manager, City Attorney, District Attorney, County Attorney and Law Enforcement agencies.
• ·         Reviews National Crime Information Center, Texas Crime Information Center, Texas Department of Public Safety (NCIC/TCIC/DPS) databases for criminal histories, warrant records, and driving records.
• ·         Updates NCIC/TCIC databases with conviction records reported to DPS.
• ·         Performs related duties and fulfills responsibilities as required.

 

 

Knowledge, Skills, and Abilities

• ·         Knowledge of court procedures, roles, and responsibilities of the judiciary system.
• ·         Knowledge related to the functions and administration of local government in addition to knowledge of the municipal court system and processes.
• ·         Considerable knowledge of office management procedures.
• ·         Knowledge of docket scheduling.
• ·         Knowledge of legal research procedures.
• ·         Knowledge of budget preparation and administration.
• ·         Knowledge of principles of supervision, training, and performance evaluation.
• ·         Knowledge of pertinent Federal, State, and local laws, ordinances, statutes, and regulations.
• ·         Skills in supervising administrative and clerical employees.
• ·         Skills in researching and organizing legal information.
• ·         Ability to establish and maintain effective working relationships with City staff and the public.
• ·         Ability to communicate effectively with diverse groups of individuals utilizing tact and diplomacy.
• ·         Must be proficient in Outlook, Word, Excel, PowerPoint, and Teams.
• ·         Must be proficient in Municipal Justice Case Management Software (“Incode”).

 

 

Job Requirements

• ·         Must have a minimum of Court Clerk Level I Certification and be able to obtain Court Clerk Level II Certification within 18 months.
• ·         Must have three (3) or more years of Municipal Court experience.
• ·         Must have two (2) or more years supervisory experience in a court setting.
• ·         Must have a bachelor’s degree from an accredited college or university.
• ·         Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience to meet the minimum requirements of the job. One year’s full-time experience is defined as thirty credit hours completed at an accredited college or university.
• ·         Applicants for this position must pass a Criminal Justice Information System (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following will result in being disqualified for this position: Felony Convictions, Felony Deferred Adjudication, Class A and B Misdemeanor Deferred Adjudication, Class B Misdemeanor Convictions, an Open Arrest for Any Criminal Offense (Felony or Misdemeanor), and Family Violence Convictions.
• ·         Valid Texas Crime Information Center and National Crime Information Center (TCIC/NCIC) Certification within 180 days of employment and re-certified yearly.

Must maintain Texas Law Enforcement Telecommunications System Access (TLETS) eligibility for continued employment in position (TLETS provides access to TCIC and NCIC).

Job_Announcement_and_Court_Clerk_description.pdf

BusinessProcessSpecialistJob.pdf