https://littleelm.applicantstack.com/x/detail/a2kfli8gq23y

Court Clerk I

Description 

JOB SUMMARY

The Town of Little Elm is seeking a detail-oriented, motivated, and customer-focused individual to join our team as a Court Clerk. This position performs a variety of clerical and administrative duties in support of the Municipal Court, under the direction of the Court Administrator. The Court Clerk will have frequent interaction with the public both in person and over the phone, providing assistance regarding citations, complaints, and other court-related matters. Responsibilities include receiving and recording payments for court fees and fines, preparing and routing court documents, and ensuring accurate filing and record-keeping. The ideal candidate will be a self-starter who is organized, thorough, and capable of working independently in a fast-paced environment. Candidates must embody Little Elm’s Core Values of Integrity, Customer Service, Efficiency, and Innovation, which are the foundation of our organization.

 

EDUCATION/TRAINING/EXPERIENCE

1. High School diploma or equivalent. 
2. Two (2) years relevant experience in Municipal Court or other related field
3. At least two (2) years of verifiable cash handling experience

 

ESSENTIAL JOB FUNCTIONS                  

1. Processes and enters traffic, parking, penal code, and city ordinance violations into the court system.
2. Accepts and records payments for court fines, bonds, defensive driving certificates, and driving records.
3. Accounts for and reconciles daily court collections; prepares and submits daily deposits.
4. Assists in the preparation of court dockets and the issuance of juror summonses, witness notifications, and officer subpoenas.
5. Schedules court cases for hearings, arraignments, pre-trials, and judge and jury trials.
6. Performs general office duties including filing, data entry, and other administrative tasks as assigned.
7. Responds to inquiries from the public, attorneys, litigants, and law enforcement or state agencies in person and via phone.
8. Performs courtroom clerical duties during hearings, arraignments, and trials, including case processing and documentation.

 

LICENSES OR CERTIFICATES

1. Must be bondable.
2. Prefer Municipal Court Clerk Level 1 Certification.
3. Must obtain Municipal Court Clerk Level 1 certification within 18 months.
4. Must possess a valid Texas Driver’s License.

 

LANGUAGE SKILLS

1. Ability to read, write, and speak English fluently. 
2. Bilingual preferred, not required.
3. Ability to respond to common inquiries or complaints from customers, regulatory agencies or authorities, or members of the local business community.

 

OTHER SKILLS, ABILITIES & REQUIREMENTS

1. Ability to work efficiently in a fast-paced environment while maintaining a friendly and courteous demeanor.
2. Demonstrates a positive, respectful attitude when interacting with the public, judges, court administrators, coworkers, and external agencies.
3. Maintains professionalism, tact, courtesy, and firmness in frequent contact with defendants, court officials, and outside agencies.
4. Exhibits a willingness to perform duties collaboratively within a team environment.
5. Maintains strict confidentiality in accordance with legal and court requirements.
6. Possesses a thorough knowledge of municipal court practices and procedures, with an emphasis on ethical conduct and discretion.
7. Self-motivated with the ability to manage time effectively, meet deadlines, and work independently with minimal supervision.
8. Demonstrates strong organizational skills, with the ability to coordinate, prioritize, and manage multiple projects or assignments simultaneously.
9. Is detail-oriented and thorough in the processing and disposition of court cases and records.
10. Possesses basic computer proficiency, including the use of PC-based applications such as Microsoft Word and Excel.
11. Performs a variety of administrative and clerical (ministerial) duties as assigned, such as case documentation, data entry, and docket preparation.
12. Understands and upholds the Town’s core values of Integrity, Customer Service, Efficiency, and Innovation.
13. Embraces and contributes to a culture of Servant Leadership, demonstrating empathy and a commitment to serving others

 

REASONING ABILITY

1. Ability to interpret a variety of instructions furnished by management in written, oral, diagram, or schedule form.
2. Comprehensive ability to disseminate information quickly and perform tasks under pressure with short deadlines.

 

PHYSICAL DEMANDS

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job.  While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to operate various machines and/or equipment; and reach with hands and arms.  The employee frequently is required to talk and hear.  The employee is occasionally required to stoop, kneel, crouch, or crawl.  The employee must occasionally lift and/or move up to twenty-five (25) pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

 

WORK ENVIRONMENT              

The work environment characteristics described herein are representative of those an employee encounters while performing the essential functions of this job.  Primarily office/courtroom environment.

E.O.E.  The Town of Little Elm does not discriminate on the basis of race, color, national origin, sex, religion, age, disability or military service in employment or the provision of services.

Title:	Court Clerk I
ID:	2191
Department:	Administrative
Salary Range:	$19.99 to $21.21 / hour
Hours:	Mon-Thur (7:30 am - 5:30 pm)

https://www.governmentjobs.com/jobs/5308654-0/deputy-court-clerk-iv

DEPUTY COURT CLERK IV

Salary

$50,205.74 - $70,288.14 Annually

Location 

Frisco, TX

Job Type

Full Time

Job Number

202600074

Department

Financial Services

Division

MUNICIPAL COURT

Opening Date

04/15/2026

Closing Date

5/15/2026 11:59 PM Central

• Description
• Benefits
• Questions

Summary

Summary: Under general supervision of the Municipal Court Administrator or designee, the Deputy Court Clerk IV assists with the coordination of the administrative activities of the municipal court.  This position provides increased responsibility of duties such as maintaining all necessary databases and paperwork for the complaints handled by the City of Frisco Municipal Courts, collecting court costs, scheduling court dates, and controlling court dockets.

The intent of this position description is to provide a representative summary of the major duties and responsibilities performed by incumbent(s) in this position. Incumbent(s) may not be required to perform all duties in this description and incumbent(s) may be required to perform position-related tasks other than those specifically listed in this description.

Essential Job Functions & Other Important Duties

Essential Job Functions:

• Performs customer service functions which includes, but is not limited to, answering telephone calls, greeting visitors, and assisting individuals at counter.
• Provides information and assistance related to court processes, activities, procedures, documentation, fees, case status/disposition, or other issues.
• Responds to questions/complaints, research problems and initiates problem resolution.   
• Assists in resolving issues involving angry/irate customers.
• Responds to requests for public records in accordance with established policies.
• Communicates procedures regarding warrant status cases and assists customers with case resolution.
• Assists the Court Coordinator(s) and Court Administrator with the development, implementation, and adherence to court policies, procedures, and changes in local and state laws and ordinances.
• Ensures compliance with all applicable laws, rules, regulations, standards, policies, and procedures.  Initiates any actions necessary to correct deviations or violations.
• Receives money for payment of court fines and fees, processes payments, records transactions, issues receipts, posts defendant bonds, and forwards revenue as appropriate.
• Monitors and maintains control of court dockets to prevent overload, issues jury summons, monitors jurors, notifies defendants and attorneys of case statues and issues subpoenas and witness notifications.
• Checks in and lifts warrants including those on which bond monies are received and process time served that has been granted by the Judge and schedules dockets as needed.
• Verifies and presents Community Service Hours to the Judge for approval.  Upon approval by the Judge, processes Community Service non-cash transactions.  
• Monitors and maintains court records.
• Schedules court dates, preliminary hearings, or other activities.
• Sets cases for bench or jury trial and pre-trial appearance dates.
• Reviews delinquent cases for capias warrant preparation, capias pro fine warrant preparation, or arrest warrant preparation.
• Serves as courtroom clerk.
• Provides judicial assistance for Judges by preparing courtroom for court sessions, coordinating translation services and mailing jury summons as required.
• Conducts business with Judges, police officers, prosecutors, and defendants in a professional manner.
• Maintains database on citations received from the police department, prepares case files, interprets judicial instructions, and places case information into case files.
• Assists with ensuring policies and procedures are adhered to by staff.  
• Assists in reconciling daily cash transaction processes, balances cash drawers, generates cash edit reports, reviews, and balance postings, prepares cash for deposit, and verifies daily general ledger reports.
• Prepares court dockets, maintains court dockets setting limits, reviews trial dockets with prosecutors, and reviews court dockets with the court administrator.
• Assists Court Administrator with the operations of the Court by assisting with special projects, running reports, providing administrative assistance, facilitating projects, monitoring workflow, and identifying and resolving problems.

 
Other Important Duties:

• Monitors inventory levels of equipment and supplies.
• Travels to attend meetings, conferences, and training.
• Communicates with supervisor(s) on issues that impact the operation of the court.
• Provides assistance for other employees or departments as needed.
• Provides training and mentoring to new employees. 
• Assists court managers and supervisors with identifying efficiency in court clerk policies and procedures. 
• Performs other related duties as assigned.
• Regular and consistent attendance for the assigned work hours is essential.

Job Requirements

Knowledge, Skills, and Abilities:

• Knowledge of customer service, cashiering, and general office practices, and procedures.
• Knowledge of case records and file creation and maintenance techniques.
• Knowledge of computers and related equipment, hardware and software for data entry, case information retrieval and research.
• Knowledge of posting, reconciling, and handling bank deposits.
• Advanced knowledge of Municipal Court operations and procedures.
• Knowledge of City policies and procedures.
• Skill in effective oral and written communications.
• Skill in organizing, prioritizing, and performing multiple clerical tasks.
• Skill in following municipal court practices and procedures.
• Skill in resolving customer complaints and concerns.
• Skill in managing and supervising.
• Ability to work independently.
• Ability to work well with others.

 
Education, Experience, and Certifications/Licenses:

• Associates Degree in Criminal Justice or related field, and eight (8) years general office, clerical or customer service experience with five (5) years of which is working in a court environment; or equivalent combination of education and experience that support the ability to perform the essential functions and/or skills of the job.
• Must possess and maintain Level I Texas Municipal Court Clerk Certificate or higher.
• Level II Texas Municipal Court Clerk Certification preferred or combination of experience and certification.  
• The ability to communicate in Spanish and English preferred.
• Must pass a pre-employment drug screen, criminal background check and MVR check.
• Must possess a valid State of Texas Driver’s License.

Environmental Factors & Conditions/Physical Requirements

Environmental Factors and Conditions:

• Work is performed in a Municipal Court environment.
• May be exposed to hostile or angry citizens and defendants.

Physical Demands:

• This work typically requires the following physical activities to be performed.  A complete description of the activities below is available upon request from Human Resources.
  • Crouching – bending body forward by bending leg, spine. 
  • Fingering – picking, pinching, typing, working with fingers rather than hand.
  • Handling – picking, holding, or working with whole hand.
  • Hearing 1 – perceiving sounds at normal speaking levels, receive information. 
  • Kneeling – bending legs at knee to come to rest at knees.
  • Lifting – raising objects from lower to higher position, moving objects side to side, using upper extremities, back.
  • Mental Acuity – ability to make rational decisions through sound logic, deductive reasoning. 
  • Repetitive Motion – substantial movements of wrists, hands, fingers. 
  • Speaking – expressing ideas with spoken word, convey detailed, important instructions accurately, concisely. 
  • Stooping – bending body downward, forward at waist, with full motion of lower extremities and back. 
  • Talking 1 – expressing ideas by spoken word.
  • Visual Acuity 1 – prepare, analyze data, transcribing, computer terminal, extensive reading.
  • Walking – on foot to accomplish tasks, long distances, or site to site.
    

Work Environment:

• Sedentary work: Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.

EmployerCity of Frisco

Address6101 Frisco Square Blvd

Frisco, Texas, 75034

Starting Salary Range:

$41,944.00 - $49,927.00 Annual

 APPLY ONLINE AT CITY OF MANSFIELD JOBS

JOB DESCRIPTION:

Under the general supervision of the Court Supervisor, the Deputy Court Clerk provides a remarkable customer service experience while performing general duties in support of the Municipal Court operations.

 EXAMPLES OF WORK TO BE PERFORMED:

• Provides a remarkable customer service experience to citizens, internal and external customers, by responding to requests in a positive, timely, effective, and professional manner.
• Will work together as one to establish a healthy working environment by maximizing productivity and boosting team morale.
• Assist the public at the counter or by the phone to provide information about the procedures and requirements of the disposition of cases filed in the municipal court, payment of fines, court settings, time payments, deferred disposition, driver safety courses.
• Balance cash drawer daily and process all required reports.
• Perform date entry for court records; entry of citations, payments, dispositions to update status of cases, applying and forfeiting cash bonds, applying credit for time served.
• Prepare letters, notices and correspondences for incoming mail, new citations entered, deferred disposition, driving safety courses, juvenile hearings, and juror summons.
• Prepare court dockets for preliminary hearings and trials.
• Maintains trial dockets by preparing dockets, notifying defendants, attorneys, officers, complainants and witnesses, preparing and mailing subpoenas, selecting names of prospective jurors, preparing summons and assisting the prosecutor where needed.
• Attend court sessions on scheduled court dates to provide assistance to the Judge, Prosecutor, attending Attorneys and Defendants.
• Update status on warrants and prepare warrants for delinquent citations.
• Maintain confidentiality with regards to all court files.
• Performs all other related duties as assigned.
• Demonstrates the desire to learn and the ability to cross-train and perform other duties with the municipal court.
• Serves as a representative of the court within the community; coordinates and conducts community outreach and education, as assigned.
• Keep the Court Supervisor informed of all problems and important issues.

 OTHER DUTIES:

Please note this job description is not designed to cover or contact a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

• Maintain knowledge and keeps abreast of new laws and Court Procedures and the application to each case. Makes good use of reference materials as a resource to the position, attend training as needed.
• Must be able to work in a fast-paced environment in a friendly and courteous manner.
• Positive attitude in dealing with the public, Judge, Prosecutor, Court Administrator, Court Supervisor, and co-workers.
• Demonstrate a willingness to perform duties in a team environment.
• Basic computer skills and working knowledge of Microsoft Office products and strong typing skills.
• Ability to write records, reports, and receipts; ability to complete forms.
• Must possess time management and organizational skills and have the ability to prioritize work assignments with accuracy and detail.
• Skilled in critical thinking, listening, and following directions.
• Comprehensive ability to disseminate information quickly and perform tasks under pressure with short deadlines.
• Must be able to communicate effectively with customers and co-workers.
• Provide excellent customer service and remain professional while dealing with difficult individuals.
• Make decisions in accordance with the laws of the State of Texas and the ordinances of the City of Mansfield with prudence, Integrity and in an impartial manner.
• Effectively respond to a high-pressure environment; meet deadlines and perform multiple tasks under pressure; ability to work with frequent interruptions and changes in priorities.

REQUIRED EDUCATION, TRAINING AND EXPERIENCE:

• High school diploma or equivalent.
• Customer Service/Cash Collections experience.
• Must possess and maintain a valid State of Texas Driver’s License.
• Municipal Court Clerk Level I Certification or the ability to achieve within 12 months of hire.

DESIRED TRAINING AND EXPERIENCE:

• Two years court clerk experience
• INCODE 9 software knowledge
• Speak fluent Spanish
• Associates or Bachelor’s degree in related field

SPECIAL REQUIREMENTS:

• Attendance of programs provided by the Texas Municipal Court Education Center (TMCEC) for continuing education. Must be able to travel as needed to attend education courses.

ESSENTIAL PHYSICAL FUNCTIONS:

The physical activity of this position

• Extending hand(s) and arm(s) in any direction.
• Particularly for sustained periods of time.
• Moving about on foot to accomplish tasks, particularly moving from one work site to another.
• Picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand as in handling.
• Applying pressure to an object with the fingers and palm.
• Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips.
• Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
• Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discriminations in sound.

The physical requirements of this position

• Light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.

The visual acuity requirements including color, depth perception, and field vision.

• The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication parts at distances close to the eyes.

The conditions the worker will be subject to in this position

• The worker is not substantially exposed to adverse environmental conditions

AMERICANS WITH DISABILITIES

The City of Mansfield complies with the Americans with Disabilities Act of 1990 and it is our policy to ensure that no person is discriminated against based on their disability.  The City of Mansfield offers equal employment opportunity to qualified individuals and strictly prohibits the discrimination against qualified individuals on the basis of disability.  The City of Mansfield shall provide reasonable accommodates to applicants and employees who are otherwise qualified to perform the essential job duties when doing so does not create an undue hardship for the city.

EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

The City of Mansfield provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.  The City of Mansfield is mandated by federal law to provide a drug-free working environment for the safety of its employees and the public.  All employment is contingent upon passing a post-offer employment drug test and /or physical.

 

 

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

04-02-26_-_City_of_Saginaw_-_Job_Posting_-_UB-Cour.doc 

JOB OPPORTUNITY ANNOUNCEMENT

FINANCE DEPARTMENT

UTILITY BILLING/COURT SPECIALIST

 

 

OPEN DATE: April 2, 2025                                                       CLOSING DATE: Open until filled

 

SALARY RANGE:     $42,168 – $53,417 annually yearly, $2,054.49 biweekly, $25.69 hourly

 

 

MINIMUM REQUIREMENTS:

 

EDUCATION:             High School Diploma or General Equivalency Diploma

 

DRIVING:                   Required - Valid Texas Driver’s License and a good driving record.

 

EXPERIENCE:           Two years related customer service experience, preferably in a municipal

                                    setting.

                                   

 

MUST BE ABLE TO PERFORM ESSENTIAL AND NON-ESSENTIAL JOB DUTIES WITH OR WITHOUT A REASONABLE ACCOMODATION.  ESSENTIAL JOB FUNCTIONS ARE INCLUDED IN THE JOB DESCRIPTION.

 

 

Applications packets are available:

In Person:        City of Saginaw, City Hall, 333 West Mc Leroy Blvd., Saginaw, TX 76179

Online:             www.saginawtx.org

 

                                   

UTILITY BILLING/COURT SPECIALIST HIRING PROCESS

The hiring process for the Utility Billing/Court Specialist position will consist of the following: Oral interview, background check including criminal history, physical examination and drug screen. Any offer of employment is contingent on applicants passing the physical examination and the drug screen. We reserve the right not to employ any applicant.

 

NON-TOBACCO USERS PREFERRED

NO SMOKING INSIDE ANY CITY BUILDINGS OR VEHICLES

 

Equal Opportunity Employment

Note:  The Immigration Reform and Control Act of 1986 requires the City of Saginaw to hire only U.S. Citizens and lawfully authorized alien workers.  Employability verification will be required of prospective employees.

 

 

 

 

 

 

 

 

 

 

 

 

EMPLOYEE BENEFITS

 

 

SALARY:                    Salary ranges are designed to be competitive with industries and

Municipalities

 

RETIREMENT:           Texas Municipal Retirement System (7% of Employee’s total salary and

                                    City doubles at 14%)

 

LONGEVITY:              $7.00 per month of service after the first year.  Paid in lump sum check

on the first Friday in December of each year.

 

SERVICE AWARDS: Service pins awarded for each 5 years of service, a diamond added for

                                    Each additional 5 years

 

VACATION:                40 hours after 6 months, 40 hours after 1 year, begin earning 6.7 first 8

                                    months and 6.6 last 4 months; from 5-15 years, earn 10 hours per month;

                                    15 years, earn 13.4 hours first 4 months, and 13.3 hours last eight months;

                                    20 plus years, earn 16.7 first 8 months and 16.6 last 4 months

 

SICK LEAVE:              80 hours annually, 40 hours after 6 months of employment.

 

HOLIDAYS:                New Year’s Day, MLK Day, Presidents Day, Good Friday, Memorial Day,

July 4, Labor Day, Thanksgiving and the following Friday,          

Christmas Eve and Christmas Day.

 

INSURANCE:             Medical and Dental (Employee portion paid by City, dependent coverage

                                    Optional and City will pay $365.00 per month)

 

LIFE INSURANCE     Standard Life 50,000/Accidental Death 50,000 (Paid by City)

 

OTHER:                      Direct deposit

                                    457 Deferred Compensation Plan (optional)

AFLAC (optional)

                                    Disability Plan after l year of employment.

                                    Tuition Reimbursement Program

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

CITY OF SAGINAW

JOB DESCRIPTION

 

 

 

Job Title:      Utility Billing/Court Specialist                            Effective: 04-01-2026  

Department: Finance                                                                  State Employment Commission Code:    4941

Position:       Full Time                                                              Worker’s Compensation Number:         8810

 

 

Job Summary:

 

Work is performed under the general supervision of the Utility Billing Supervisor, Finance Director, and the City Manager.  Performs a full range of secretarial functions of average difficulty. Duties include but are not limited to; contact with the public and city employees, processing payments for both court and water, and balancing cash drawer daily. Perform related work as required.  Must demonstrate the ability to work comfortably in an environment with a high volume of social interactions involving both staff and customers. It is imperative that the person employed in this position maintains professional and ethical standards, including courtesy, cooperation, transparency, positivity, reliability, efficiency, and a respectful attitude towards others, and shall represent the City in a positive way, both on duty and in connection with City sponsored activities. Ability to maintain strict confidentiality in all aspects of the job. Regular and reliable attendance is essential. Ability to work well under pressure; prioritize effectively; exhibit appropriate decision making.

 

The intent of the job description is to provide a representation summary of the major duties and responsibilities performed in this position. The utility billing/court specialist may not be required to perform all duties in this description and may be required to perform position-related tasks other than those specifically listed in this position.

 

Utility Billing Duties

 

Greets the public. Assists water customers with requests for information over the phone, in person, and via email; researches and resolves discrepancies and/or erroneous data.  Must be able to get up from desk and greet customers at the counter and drive through window quickly and frequently.  Answers telephone and transfers calls if needed. Collects water payments, payments-in-advance, and miscellaneous payments. Processes new accounts, transfers, and move outs. Answers inquiries and complaints from the public. Answers inquiries and complaints from the public. Issues garage sale permits as needed. Must be able to deal effectively and patiently with customers.  Monitors and maintains a variety of data and information in support of the utility billing function, which may include: preparing and verifying listings of delinquent utility billing accounts; processing collection requests; evaluating, verifying, and processing extensions of time to pay; preparing, verifying, and disseminating delinquent account notices; monitoring compliance of pay agreements; and/or performing other related  duties. Must be able to lift boxes of paper weighing up to 35 lbs.  Assists multiple city departments by securing or verifying information from the office files and water records.  Prepare work orders for services needed.  Strives to develop an increasing knowledge of City ordinances, rules, regulations, and codes.  Subject to prolonged periods of sitting and standing. Pick up mail at the post office, sorts and distributes accordingly.

 

 

 

 

 

 

 

 

 

 

 

Court Duties:

 

Assist customers with information regarding the municipal court process (e.g. options available, procedures, etc.). Process court payments, set court dates, prepare cases for court, process judgments and dispositions, and enter case information into the court software system. Prepare and maintain both paper and electronic files, including data entry and digital imaging. Generate correspondence and documentation for defendants and attorneys/lawyers related to court case files, including court summons, letters, promises to appear, document receipts, etc. Review court files for compliance with judge’s orders. Perform other administrative tasks, including but not limited to: answering phones, responding to email, processing incoming and outgoing mail, etc.  Strive to develop knowledge of the Texas Code of Criminal Procedures, Penal Code, Transportation Code, Code of Ordinances, and other legal, legislative, State, Federal, and City procedures.

 

Other Duties:

Performs daily court report when the Court Administrator is unavailable or as needed.  

Performs daily deposit reconciliation in the absence of the Account Payable Technician or as needed.   

Performs other related duties as assigned.

 

 

Required Education, Degrees, Certificates, and/or License:

 

High School Diploma or General Equivalency Diploma.  Valid Texas Driver’s License.  Two years of related customer service experience, preferably in a municipal setting. Must be willing to continue education by attending job-related workshops and seminars for court and/or utility billing training. Must pass pre-employment screening, background check and employment eligibility verifications.

 

 

 

 

 

 

 

 

 

 

 

 

 

Town of Double Oak 

 

Position:	Town Secretary/Court Clerk	FLSA Status:	Non-Exempt
Department:	Administration  Salary Range – $75,000 to $85,000 annually $36.06 to $40.87 hourly

 

JOB SUMMARY: Under direction of the Town Administrator, the Town Secretary prepares and disseminates documents of the Town Council, coordinates Town elections, and is responsible for the day-to-day operation of the Municipal Court program, requiring a specialized knowledge of court operations 

  

MAJOR DUTIES: 

• Attends all meetings of the Town Council, Planning & Zoning, and Board of Adjustment; prepares and keeps accurate minutes of the proceedings of these meetings. 

• Prepares and posts all agendas for Town Council meetings and all commissions/boards of the Town in accordance with state law; prepares Council Chambers for meetings. 

• Compiles and prepares Town Council meeting agenda materials for distribution. 

• Attests to all official documents of the Town. 

• Prepares, indexes and files ordinances, resolutions, proclamation and orders of the Council; oversees codification of ordinances into the code of ordinance and the timely update of all code of ordinances books in possession of Council and staff. 

• Serves as administrator for all City elections, including posting and publishing of notices as required by law. Oversees all early voting procedures. 

• Maintains all records in accordance with Town and State records requirements. 

• Publishes all legal notices as required by law. 

• Assists in processing requests for public information in accordance with state law. 

• Assists and supports the Council with Board and Commission appointments including maintaining term information and processing applications.

• Assists the public at the counter and by phone to provide information about the procedures and requirements of the disposition of cases filed in the municipal court; payment of fines, court settings, time payments, deferred disposition, driving safety courses. 

• Prepares letters, notices and correspondences for incoming mail and new citations entered; deferred disposition, driving safety courses, juvenile hearings. 

• Prepares court dockets for preliminary hearings trials, including juror summons, notices and Correspondence. 

• Oversees the administration of jury operations. 

• Attend court sessions on scheduled court dates to provide assistance to the Judge, Prosecutor, attending attorneys and defendants. 

• Update status on warrants; arrested, served, collection agency as well as prepare warrants for delinquent citations. 

• Maintain court records and judgements; maintains confidentiality with regards to all court files. 

• Reviews documents presented to the court for authenticity, accuracy, and appropriate judicial action. 

• Calculates, collects and processes fines, fees and court costs based on judicial orders, for misdemeanor violations related to state laws and city ordinances. 

• Processes administrative dismissals for customers based on standing orders issued by the Presiding Judge. 

• Researches, prepares, corrects and transmits records and reports to state and outside agencies, including the Texas Department of Public Safety and Office of Court Administration. 

• Reports cases to OMNI and MVBA 

• Updates case files in the Court's case management system as contact is made with customers, judges, prosecutors, defense attorneys, witnesses and others. 

• Assists judge in courtroom, monitors and attends to juror needs, and coordinates courtroom activity. 

• Monitors cases for compliance, processes cases in accordance with legal requirements, and prepares documentation for judges and prosecutors, including warrant of arrest. 

• Assists the general public by telephone and in person by providing information and answering questions related to Town operations. 

• Composes, types, edits and maintains a variety of correspondence, reports, memoranda and documents. 

• Assists with building permits and code enforcement as needed. 

• Performs other duties as assigned. 

 

  

KNOWLEDGE REQUIRED BY THE POSITION: 

• Knowledge of applicable state laws and statutes including those related to open meetings, open records and local elections; ability to research state laws and statutes as needed 

• Ability to respond effectively both orally and in writing to inquiries and complaints 

• Ability to exercise reasonable and sound judgement 

• Ability to maintain effective and respectful work relationships with appointed and elected officials, town staff and the general public 

• Ability to work independently 

• Ability to meet deadlines and perform multiple tasks under pressure 

• Ability to take minutes handwritten, electronically or shorthand 

• Skilled in operating standard office equipment including computer and Microsoft Office applications 

 

SUPERVISORY CONTROLS: The Mayor and Town Council assign work in terms of department goals and objectives. Work is reviewed through conferences, reports and observation of department activities. 

 

PERSONAL CONTACTS: Contacts are generally with elected and appointed officials, other town employees, vendors and the general public. 

 

PURPOSE OF CONTACTS: Contacts are typically to exchange information, resolve problems, negotiate matters and provide services. 

 

PHYSICAL DEMANDS: The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, walking, bending, crouching or stooping. The employee occasionally lifts light objects up to 25 lbs. 

WORK ENVIRONMENT: The work is typically performed in an office. 

 

SUPERVISORY AND MANAGEMENT RESPONSIBILITY: None 

MINIMUM QUALIFICATIONS: 

• High School Diploma or GED 

• Minimum 2-3 years as a City Secretary or five (5) years of progressively responsible municipal experience 

• Possession of, or ability to obtain, certification through the Texas Municipal Clerks Certification program within three years of employment 
• Possession of, or ability to obtain,  Level 1 Certified Court Clerk within 1 year of employment

• Possession of, or ability to obtain, Notary Public within three months of employment 

• Possession of a valid Texas driver’s license 

• A combination of education, training and experience providing the required knowledge, skills and abilities may be considered 

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties and skills required. This description is subject to modification as the needs and requirements of the position change. 

 

 

NRH Assistant Court Administrator-Brochure.pdf

IDEAL CANDIDATE

The ideal candidate is a detail-oriented and analytical professional with strong leadership and communication skills. They will be comfortable managing complex case flows, resolving high-level customer concerns, and presenting data-driven operational insights to management.

The City seeks a leader who demonstrates integrity, sound judgment, and a commitment to public service while providing operational oversight of court divisions, offering strong leadership and supervision to personnel, and maintaining diligent financial and budgetary control.

EDUCATION AND EXPERIENCE

An associate’s degree or equivalent in Paralegal Studies, Legal Administration, Criminal Justice, or a related field is preferred. An equivalent combination of certifications and experience will be considered.

Candidates should possess at least three years of professional experience in local government, including a minimum of one year in a supervisory or lead role within a Municipal Court setting.

Applicants must be CJIS certifiable and possess a Texas Municipal Courts Level 2 certification (TMCEC) , as well as a valid Texas Class C Driver’s License.

COMPENSATION AND BENEFITS

The City of North Richland Hills provides a competitive starting salary of approximately $74,000, aligned with the qualifications, experience, and leadership capabilities of the selected candidate. The City participates in the Texas Municipal Retirement System at a 7% employee contribution rate with a 2:1 City matching ratio. A comprehensive benefits package is also provided, including a full range of leave and insurance benefits, a 457 deferred compensation plan, and a flexible spending account.

APPLICATION PROCESS

Please apply online at www.nrhtx.com

For more information on this position contact:
Rebecca Vinson, Court Administrator
(817) 427-6710
rvinson@nrhtx.com

IMPORTANT: Applications and resumes will be reviewed promptly as they are received. Candidates are encouraged to submit their materials as soon as possible to ensure consideration. The position will remain open until filled.

North Richland Hills is an Equal Opportunity Employer and values diversity in its workforce. Applicants selected as finalists for this position will be subject to a comprehensive background check.

APPLY ONLINE AT CITY OF LEWISVILLE JOBS

Salary

$42,352.00 Annually

Department

Municipal Court

Opening Date

03/30/2026

Closing Date

4/4/2026 5:30 PM Central

FLSA

Non-Exempt

Position Summary

Perform a wide variety of clerical and administrative duties in carrying out the daily functions of a Municipal Court.

Distinguishing Characteristics: Under direct supervision, performs entry-level professional duties such as preparing recurring reports and analyzing, interpreting, and summarizing data. Employees at this level initially work under close supervision while performing duties and learning the procedures related to the assigned area of responsibility.

Essential Functions

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Provide customer service and case disposition operations, as allowed by State law and Court policies, on the phone, through e-mails, faxes, chats, or in-person, based on a defendants’ circumstances and eligibility, and processes and updates cases based on the outcomes.
• Responds to and resolves difficult and sensitive defendant requests, citizen inquiries, and complaints; and answers questions and provides information to the public regarding the policies and procedures of the court.
• Balance cash drawer daily and process all required reports;
• Perform data entry for court records; processing incoming motions including continuances, new trials, discoveries, expunctions, and appeals; entering of citations, payments, and dispositions to update status of cases; applying and forfeiting cash bonds; and applying credit for time served.
• Prepare letters, notices and correspondences for incoming mail, new citations entered; deferred disposition, driving safety courses, juvenile hearings; and juror summons.
• Prepare court dockets for preliminary hearings and trials.
• Attend court sessions on scheduled court dates to provide assistance to the Judge, Prosecutor, attending attorneys, and defendants.
• Update status on warrants and prepare warrants for delinquent citations.
• Maintain confidentiality with regards to all court files.
• Performs all other related duties as assigned.

Position Qualifications

Education: High School Diploma or GED required.

Experience: Six (6) months of responsible clerical experience required.

Any combination of related, education, experience, certifications, and licenses that will result in a candidate successfully performing the essential functions of the job is an acceptable substitute for the above specified education and experience requirements. 

Licenses and Certifications: Certified Court Clerk Level 1, preferred.

Conditions of Employment: Must submit to and pass a pre-employment drug test. Must have acceptable credit history.

REQUIRED KNOWLEDGE, SKILLS & ABILITIES
Knowledge of: Court procedures and terminology; standard office procedures; basic math; computer software; structure of the English language, grammar, spelling, and punctuation; Cash handling policy and procedures; City ordinances; and Texas Criminal and Traffic Law Manual, preferred.

Skilled in: Handling money accurately; multi-tasking; providing customer service; paying attention to detail in dealing with numbers, words, and ideas; listening to what others are saying and asking appropriate questions; remaining composed and making sound decisions during stressful or sensitive circumstances; working independently and without supervision; accepting responsibility for his/her actions; performing work accurately and thoroughly; following instructions, safety practices, and standard operating procedures in performing assigned tasks; communicating effectively, clearly, and concisely both orally and in writing; being punctual and attending working effectively with people regardless of their race, sex, color, religion, national origin, age, disability, gender identity or expression, sexual orientation, veteran' s status, genetics, or job type.

Physical Demands and Working Conditions: This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment; vision to read printed materials and a computer screen; hearing and speech to communicate in person and over the telephone. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds. 

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. 

The City of Lewisville has reviewed this job description to ensure that essential functions and basic duties have been included. The above statements are intended to describe the general nature and level of work being performed and are not intended to be an exhaustive list of all functions, responsibilities, skills, and abilities, which may be required. Additional functions and requirements may be assigned by supervisors as deemed appropriate. The position also requires meeting the essential requirements of the Physical Demands and Working Conditions, with or without reasonable accommodation.

Levels of positions within a class series are distinguished by the level of responsibility assumed, the complexity of duties assigned, the independence of action taken, the nature of the public contact made, and the impact and span of tasks performed.

This job description is not an employment agreement or contract.  The City of Lewisville has the exclusive right to alter this job description at any time without notice.

Work Hours

Monday-Thursday, 7:30 AM-5:30 PM, Friday 7:30 AM-11:30 AM.

EmployerCity of Lewisville

Address151 W Church Street

Lewisville, Texas, 75057

Phone469-635-5252

Websitehttps://www.governmentjobs.com/careers/lewisville

Job_Opening_JD__Court_Clerk__JCM_.pdf

https://conrhtx.munisselfservice.com/ess/EmploymentOpportunities/JobDetail.aspx?req=2026012&sreq=1&form=001&desc=TEEN%20COURT%20CLERK%20P%2FT

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