Municipal Court Deputy Clerk/Accounting Technician

The City of Richland Hills, Texas (pop. 8,600) is seeking  Municipal Court Deputy Clerk/Accounting Technician. This position is responsible for performing a variety of administrative duties in support of the City’s Municipal Court and Finance Department functions. The ideal candidate should have excellent customer service skills, be detail oriented, collaborative and demonstrate strong written and verbal communication skills.

View the Municipal Court Deputy Clerk/Accounting Technician Job Description (PDF).

The City

The City of Richland Hills is a small community in the Dallas/Fort Worth metropolitan region, it is an organization deeply committed to providing quality services to the community, creating a culture of professionalism, respect, dignity and trust; promoting honesty, integrity and openness. We seek candidates who have an ability to use innovation and initiative in decision making to better serve the public.

Job Requirements

This position requires a High School diploma and two years of customer service, with Municipal Court and/or accounting experience preferred. Possession of an appropriate, valid Texas driver's license. Possession of a Certified Municipal Level I Court Clerk Certificate preferred. Texas Crime Information (TCIC)/Texas Law Enforcement Telecommunications System (TLETS): complete training within six months of start date. Criminal Justice System Information Services (CJIS) “Security Awareness Training”: complete training within six months of start date.

Compensation

Starting range is $38,506.00 to 48,132.00, depending on qualifications. Hours are flexible and may include weekends. Additional benefits include: TMRS - 7% match 2 to 1; Medical, dental, life insurance and long-term disability at no cost to employee; in addition, the city provides optional benefits such as: dental, 457 deferred compensation, flexible spending; and provides vacation and sick leave, and 10 paid holidays.

To Apply

Please submit application to Human Resources, 3200 Diana Drive, Richland Hills TX 76118 or email to Human Resources. Fill out the Job Application (PDF).

Position will remain open until filled; applications will be reviewed when submitted.

Equal Employment Opportunity Employer

The City of Richland Hills does not discriminate on the basis of race, color, national origin, gender, religion, age, veteran and/or disability status in employment or provisions of service.

• Type:Full Time
• Salary/Pay Rate:DOQ
• Posted Date:04/17/2024

General Summary 

Under general supervision of the Municipal Court Judge and City Manager, creates, organizes, and maintains all necessary databases and paperwork for the complaints handled by the City of Granite Shoals Municipal Courts. Collects fines, fees and court costs, schedules court dates, appeals, notifications, and monitors and controls court dockets.

Essential Duties and Responsibilities:

This list is illustrative and is not a comprehensive list of all functions and duties performed by employees in this position.

• Serve as the primary point of contact for individuals interacting with the municipal court, both in person and over the phone.
• Respond to inquiries from the public regarding court procedures, case status, and legal matters with professionalism and courtesy.
• Assist individuals in navigating the court system and understanding their rights and responsibilities.
• Collects court costs, fines, fees, bond monies, counts and reconciles all monies for cashier windows, posts money received on citations, and prepares daily bank deposits.
• Performs court collections duties including but not limited to processing extensions as prescribed by the Municipal Judge in accordance with OCA guidelines, provide past due notification to defendants by mail and phone, collect financial assessment form, and set defendants on appropriate court dockets as required.
• Maintains databases on citations received from Police Department, prepares case files, interprets judicial instruction and places case information into case file.
• Monitors and maintains control of court dockets to prevent overload, issues jury summons, monitors jurors, notifies defendants and attorneys of case statues and issues subpoenas and witness notifications.
• Assists with retrieving case records, reports, and signing of complaints.
• Performs other duties as assigned.

Requirements

• High school diploma of General Education Degree. 
• At least one (1) years of customer service, cash handling, and general office experience 
• Certified Court Clerk Certification (Level I) through Texas Municipal Court Education
• Thorough knowledge of the office methods, procedures, and practices of the Office of the Clerk of the Municipal Court.
• A valid Texas driver’s license. 
• Must be bondable.

Preferred Qualifications:

• Bilingual English/Spanish preferred.
• Possess or obtains Texas Notary Commission within six months of hire.
• Knowledge of InCode a plus.

Posting Title	Court Operations Manager
Job Requisition Number	COA091492
Position Number	100698
Job Type	Full-Time
Division Name	Municipal Court
Minimum Qualifications	Education and/or Equivalent Experience:  Graduation with a Bachelor’s degree from an accredited college or university with major coursework in Business Administration, Public Administration, Criminal Justice or a related field plus five (5) years of relevant work experience in a related field, three (3) of which were in a supervisory capacity. Experience may substitute for Education up to the maximum of four (4) years. Licenses and Certifications Required: None.
Notes to Applicants	Employment Application: The City of Austin employment application is an official document; incomplete applications will not be considered. Please be sure to detail on the application all current and previous employment that you wish to be considered as part of your qualifications. The Employment Record should be complete with job titles, employment dates, job duties, functions and responsibilities for each position held. Starting salary will be based on overall relevant experience from your application. A Résumé is required, but statements such as “see résumé” will not be accepted. You may use “N/A” for fields that are not applicable. Please note that Austin Municipal Court may close the job posting at any time after 7 days from the date of the initial advertisement. Once the job posting has closed, applications cannot be changed. Additional Information: Skills assessments may be used to determine selection for interview process after initial applicant review. CBI: If selected as top candidate for this position you must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check to be hired and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following will result in being disqualified for this position: Felony Convictions, Felony Deferred Adjudication, Class A & B Misdemeanor Deferred Adjudication, Class B Misdemeanor Convictions, an Open Arrest for Any Criminal Offense (Felony or Misdemeanor), and Family Violence Convictions. Working with the City of Austin provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more. Please click HERE for more information. This position is eligible for Public Service Loan Forgiveness (PSF) Program. This program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. To learn more about Austin Municipal Court, please watch this video https://www.youtube.com/watch?v=944iAG0EMys Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.
Pay Range	$37.14 – $47.35
Hours	This position has the potential to telework up to 50% based on business needs. Please note: Schedule may include days, evenings, nights, weekends and/or holidays. Municipal Court is a 24 hour, 7 days per week business operation. Schedule/location may change based upon business needs.
Job Close Date	04/24/2024
Type of Posting	External
Department	Municipal Court
Regular/Temporary	Regular
Grant Funded or Pooled Position	Not Applicable
Category	Professional
Location	6800 Burleson Road, Building 310, Suite 175 Austin, TX 78744
Preferred Qualifications	Preferred Experience:  Experience working for a municipality or other government setting. Experience in a large court setting. Ability to travel to more than one work location. Experience with project management. Experience managing complex day to day business and administration operations Clerk certification through Texas Court Clerks Association or the willingness to obtain introductory level within 24 months of employment.
Duties, Functions and Responsibilities	Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Manages department activities and resolves operational problems. Develops and revises operating procedures. Evaluates programs for effectiveness and goal achievement. Oversees the development of presentations. Represents department at meetings. Assists in maintaining setups for the court’s case management to meet operational needs. Makes recommendations regarding system enhancement and/or problems. Develops budgetary needs for division, including personnel, equipment and capital items. Prepares and reviews reports as part of the process of setting goals and monitoring and communicating division performance results. Troubleshoots and responds to citizen and staff inquiries. Recommends major purchases and expenditures. Participates in strategic and long range planning. Responsibilities- Supervision and/or Leadership Exercised: Responsible for the full range of supervisory activities including selection; training, evaluation, counseling and recommendation for dismissal.
Knowledge, Skills and Abilities	Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of supervisory and managerial techniques and principles. Knowledge of fiscal planning and budget preparation. Skill in oral and written communication. Skill in planning and organizing. Skill in handling multiple tasks and prioritizing. Skill in data analysis and problem solving. Skill in operating computers and related software applications. Ability to communicate effectively with diverse groups of individuals utilizing tact and diplomacy. Ability to establish and maintain good working relationships with other city employees and the public. Ability to exercise discretion in confidential matters. Ability to learn and apply court operating procedures, city practice, policies and procedures. Ability to learn court proceedings.
Criminal Background Investigation	This position has been approved for a Criminal Background Investigation.
EEO/ADA	City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
Information For City Employees: If you are an employee within	the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * This position requires graduation from an accredited four (4) year college or university with major coursework in Business Administration, Public Administration, Criminal Justice or a related field plus five (5) years of relevant work experience in a related field, three (3) of which were in a supervisory capacity. Experience may substitute for Education up to the maximum of four (4) years. Do you meet the minimum qualifications for this position?
   • Yes
   • No
2. * This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired.
   • I acknowledge and understand this position requires a Criminal Background Check
3. * Do you have experience working for a government or municipality and, if so, please describe your experience. If you do not have this experience, please list, N/A.

   (Open Ended Question)

4. * How many employees have you managed? In selecting a response, include direct and indirect reports?
   • None
   • 1 - 5
   • 6 - 15
   • 15 - 30
   • 31 - 60
   • More than 60
5. * Describe your project management experience. Summarize a large project that you have lead, implemented, and managed.

   (Open Ended Question)

6. * Please describe your management style and provide the primary benefits of this style.

   (Open Ended Question)

7. * Summarize your experience with human resource management.

   (Open Ended Question)

8. * Describe your communication style and the communication methods you most frequently use.

   (Open Ended Question)

9. * What steps have you taken in the last 24 months to invest in your professional development?

   (Open Ended Question)

10. * Are you participating in the clerk certification program through TMCEC/TCCA? If so, what level are you working toward or currently hold?
    • Yes, Level I
    • Yes, Level II
    • Yes, Level III
    • No, I am not participating in the clerk certification program.
11. * Do you have the ability to travel to multiple sites as part of the regular job duties?
    • Yes
    • No

Optional & Required Documents

Required Documents

1. Resume

Optional Documents

1. Cover Letter

Salary

$25.70 Hourly

Location 

78207, TX

Job Type

4A Full-Time

Job Number

2024-01196

Department

Municipal Courts

Opening Date

04/12/2024

Closing Date

4/28/2024 11:59 PM Central

Grant Funded

No

FLSA Status

Non-Exempt

• DESCRIPTION
• BENEFITS
• QUESTIONS

Job Summary

Under direction, is responsible for coordinating magistration efforts in the City Magistrate/Detention Center. This position is responsible for performing a wide variety of professional, and administrative duties. Working conditions are primarily inside an office environment.  Exercises functional supervision over assigned staff.

Work Location
Magistration Section of the San Antonio Municipal Court; 401 S. Frio San Antonio, TX (78207)

Work Schedule
Training will take place on all three shifts:

• 6:00 a.m. - 2:30 p.m.
• 2:00 p.m. - 10:30 p.m.
• 10:00 p.m. - 6:30 a.m.

Permanent schedule after training will be based on business needs but will be nights and weekends. This position supports 24/7 operation, which involves shift-work and rotating work schedules, including weekends and holidays. 

Essential Job Functions

• Assists in the formulation of policies and procedures for the assigned department; compliance with the current City and department rules and regulations.
• Supervises assigned staff.
• Assists with monitoring and reviewing expenditures; provides information to appropriate department staff; and performs general administrative support functions.
• Provides assistance to the public and law enforcement agencies.
• Prepares correspondence for communication with other City departments.
• Determines priority magistration for judge and moves processes in a timely manner.
• Oversees and processes arrested persons into the Detention Center and complete all necessary reports, documents, and paperwork.
• Intakes and updates municipal court violations when arrested party arrives in the City Magistrate/Detention Center.
• Prepares payment agreements based on court orders, interview, and application information.
• Performs administrative duties including, but not limited to report writing, activity documentation, statistical reporting, case processing, and filing; may organize and maintain filing systems; and maintain records related to specific areas of assignment.
• Reviews National Crime Information Center, Texas Crime Information Center, and Texas Department of Public Safety (NCIC/TCIC/DPS) databases for criminal histories, warrant records, and driving records; updates NCIC/TCIC databases with warrant records, and conviction records reported to DPS.
• Performs related duties and fulfills responsibilities as required.

Job Requirements

• Two (2) years of college from an accredited college or university.
• Two (2) years of experience in administrative/office support.
• Valid Texas Crime Information Center and National Crime Information Center (TCIC/NCIC) Certification within one (1) year of employment and re-certified yearly.
• Must maintain Texas Law Enforcement Telecommunications System Access (TLETS) eligibility for continued employment in position (TLETS provides access to TCIC and NCIC).
• Must obtain the Municipal Court Clerk Certification, Level II within 18 months of date of hire.
• Any applicant selected for this position must have a background check completed with results satisfactory to the City of San Antonio and successfully complete the City of San Antonio's Cash-Handling Certification Training.
• Applicants for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following will result in being disqualified for this position: Felony Convictions, Felony Deferred Adjudication, Class A & B Misdemeanor Deferred Adjudication, Class B Misdemeanor Convictions, an Open Arrest for Any Criminal Offense (Felony or Misdemeanor), and Family Violence Convictions.

Preferred Qualifications

• Two (2) years Criminal Justice Background; experience working in a court room and detention setting. 
• Two (2) years of college from an accredited college or university.
• Two (2) years of experience in administrative/office support.
• Ability to work a flexible schedule, including shift-work, rotating schedules, holidays, and weekends.

Applicant Information

• Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification. Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application.
• Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university.
• Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks.  If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted.
• If selected for this position, official transcripts, diplomas, certifications, and licenses must be submitted at the time of processing.  Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance.

Knowledge, Skills, and Abilities

• Knowledge of court procedures.
• Knowledge of principles and practices of organization and management.
• Knowledge of Code of Criminal Procedures, regarding laws governing Class 'C' misdemeanors.
• Knowledge of city, building, and fire codes.
• Knowledge in deciphering court judgments.
• Skill in utilizing a personal computer and associated software programs.
• Ability to operate a computer keyboard and other basic office equipment.
• Ability to interpret court documents and understand legal terminology.
• Ability to communicate effectively.
• Ability to perform physical requirements of the position.
• Ability to perform customer service.
• Ability to establish and maintain effective working relationships with co-workers, supervisors, judges, and the general public.

AgencyCity of San Antonio

AddressHuman Resources Department

San Antonio, Texas, 78205

Phone210-207-8705

Websitehttp://www.sanantonio.gov/HR/CareerCenter.aspx

JOB CLASSIFICATION: Deputy Court Clerk            SALARY: $41,944.00 - $49,927.00 DEPARTMENT: Municipal Court                                             Full-time / Non-Exempt

APPLY ONLINE AT CITY OF MANSFIELD JOBS

JOB DESCRIPTION:

Under the general supervision of the Court Administrator, the Deputy Court Clerk provides a remarkable customer service experience while performing general duties in support of the Municipal Court operations.

EXAMPLES OF WORK TO BE PERFORMED:

• Provides a remarkable customer service experience to citizens, internal and external customers by responding to requests in a positive, timely, effective, and professional manner.

• Will work together as one to establish a healthy working environment by maximizing productivity and boosting team morale.

• Assist the public at the counter or by the phone to provide information about the procedures and requirements of the disposition of cases filed in the municipal court, payment of fines, court settings, time payments, deferred disposition, driver safety courses.

• Balance cash drawer daily and process all required reports.

• Perform date entry for court records; entry of citations, payments, dispositions to update status of cases, applying and forfeiting cash bonds, applying credit for time served.

• Prepare letters, notices and correspondences for incoming mail, new citations entered, deferred disposition, driving safety courses, juvenile hearings, and juror summons.

• Prepare court dockets for preliminary hearings and trials.

• Maintains trial dockets by preparing dockets, notifying defendants, attorneys, officers, complainants and witnesses, preparing and mailing subpoenas, selecting names of prospective jurors, preparing summons and assisting the prosecutor where needed.

• Attend court sessions on scheduled court dates to provide assistance to the judge, prosecutor, attending attorneys and defendants

• Update status on warrants and prepare warrants for delinquent citations.

• Maintain confidentiality with regards to all court files

• Performs all other related duties as assigned.

• Demonstrates the desire to learn and the ability to cross-train and perform other duties with the municipal court.

• Serves as a representative of the court within the community; coordinates and conducts community outreach and education, as assigned.

• Keep the Court Administrator informed of all problems and important issues.

OTHER DUTIES:

Please note this job description is not designed to cover or contact a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

• Maintain knowledge and keeps abreast of new laws and Court Procedures and the application to each case. Makes good use of reference materials as a resource to the position, attend training as needed.
• Must be able to work in a fast-paced environment in a friendly and courteous manner.
• Positive attitude in dealing with the public, judge, prosecutor, court administrator, and co-workers.
• Demonstrate a willingness to perform duties in a team environment.
• Basic computer skills and working knowledge of Microsoft Office products and strong typing skills.
• Ability to write records, reports, and receipts; ability to complete forms.
• Must possess time management and organizational skills and have the ability to prioritize work assignments with accuracy and detail.
• Skilled in critical thinking, listening, and following directions.
• Comprehensive ability to disseminate information quickly and perform tasks under pressure with short deadlines.
• Must be able to communicate effectively with customers and co-workers.
• Provide excellent customer service and remain professional while dealing with difficult individuals.
• Make decisions in accordance with the laws of the State of Texas and the ordinances of the City of Mansfield with prudence, Integrity and in an impartial manner.
• Effectively respond to a high-pressure environment; meet deadlines and perform multiple tasks under pressure; ability to work with frequent interruptions and changes in priorities.

REQUIRED EDUCATION, TRAINING AND EXPERIENCE:

• High school diploma or equivalent.
• Customer Service/Cash Collections experience.
• Must possess and maintain a valid State of Texas Driver’s License.

·     Two years of court clerk experience.

•    INCODE 9 software knowledge.

• Municipal Court Clerk Level I Certification or the ability to achieve within 12 months of hire.

DESIRED TRAINING AND EXPERIENCE:

• Bilingual
• Associates or Bachelor’s degree in related field.

SPECIAL REQUIREMENTS:

• ·         Attendance of programs provided by the Texas Municipal Court Education Center (TMCEC) for continuing education. Must be able to travel as needed to attend education courses.

ESSENTIAL PHYSICAL FUNCTIONS:

1. The physical activity of this position

·         Reaching. Extending hand(s) and arm(s) in any direction.

·         Standing. Particularly for sustained periods of time.

·         Walking. Moving about on foot to accomplish tasks, particularly moving from one work site to another.

·         Fingering. Picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand as in handling.

·         Grasping. Applying pressure to an object with the fingers and palm.

·         Feeling. Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips.

·         Talking. Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.

·         Hearing. Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discriminations in sound.

 2.  The physical requirements of this position

·         Light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.

 3.  The visual acuity requirements including color, depth perception, and field vision.

·         The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication parts at distances close to the eyes.

 4.  The conditions the worker will be subject to in this position

·         None. The worker is not substantially exposed to adverse environmental conditions

 

AMERICANS WITH DISABILITIES

The City of Mansfield complies with the Americans with Disabilities Act of 1990 and it is our policy to ensure that no person is discriminated against based on their disability.  The City of Mansfield offers equal employment opportunity to qualified individuals and strictly prohibits the discrimination against qualified individuals on the basis of disability.  The City of Mansfield shall provide reasonable accommodates to applicants and employees who are otherwise qualified to perform the essential job duties when doing so does not create an undue hardship for the city.

EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

The City of Mansfield  provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.  The City of Mansfield is mandated by federal law to provide a drug-free working environment for the safety of its employees and the public.  All employment is contingent upon passing a post-offer employment drug test and /or physical.

City of Georgetown

JOB DESCRIPTION

Job Title:  Court Clerk (Deputy or Senior)                                                                                     

FLSA Category:    Non-exempt

Effective Date:             3/20/2024                                                                                    Revision Date:             3/20/2024    

SUMMARY:  Ensures the efficient and accurate operation of the City's court by performing clerical duties in a timely and adequate manner.

Applicants are encouraged to submit a cover letter & resume.

ESSENTIAL FUNCTIONS:  Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills.  This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties that are not listed below; reasonable accommodations will be made as required.  The job description does not constitute an employment agreement and is subject to change at any time by the employer.  Essential duties and responsibilities may include, but are not limited to, the following:

Deputy & Senior:

·         Reviews and processes performed community service hours or non-cash requests; ensures information is recorded in multi-data systems.    

·         Provides quality customer service to Municipal Court customers by explaining court procedures and driver’s safety courses.

·         Assists the public in person and by phone and may interpret for Spanish-speaking defendants.

·         Records and processes mail. 

·         Ensures the effective coordination of Municipal Court operations to team and other City departments by communicating effectively on problems and issues.

·         Performs other duties as assigned.

Knowledge of:

·         Clerical procedures of processing, recording, and preparing legal documents, records, and reports related to court operations.

·         City ordinances, court procedures, and legislation pertinent to clerical work

Skill in:

·         Establishing and maintaining effective working relationships with other employees, outside agencies, and the general public.

·         Using computers and related software programs.

·         Exercising discretion in confidential matters.

·         Communicating effectively, both orally and in writing.

·         Reads TMCEC clerk manual, memoranda, legislation, and educational materials.

Deputy:

·     Responsible for warrant administration by sending notices, preparing court documents recalling warrants as necessary, and ensuring accurate information is sent to DPS for the Failure to Appear program.

·     Responsible for accurate court disposition and fine records by collecting payments, posting correctly to the court system, and balancing a cash drawer and depositing collections, following the established cashiering procedures; records and processes mail.

·     Captures documents in a document imaging system to maximize productivity and provide efficient retrieval of information. 

·     Assists with the coordination of docket processing by setting and reviewing case information, sending notices, preparing summons or subpoenas, preparing court documents, and providing assistance to judge and prosecutor.

·     Executes and transcribes court dockets and records dispositions. 

·     Acts as liaison between police, jail, and judge to make arrangements for the judge to provide magistration to persons jailed on MC warrants. 

·     Stays abreast of legislature and court procedures and training related to court duties.

Senior:

·     Designs and implements systems and procedures under Municipal Court guidelines to ensure uniform and accurate docket settings, docket notifications, processing applicable forms, processing summons or subpoenas, coordinating courtroom activity, system updating, compliance case monitoring, and quality control.

• Responsible for warrant administration by issuing summons, capias, and arrest warrants, recalling warrants as necessary, and ensuring accurate information is sent to DPS for the Failure to Appear program.

·     Oversees the deputy clerks and customer service reps who are responsible for accurate court disposition and fine records by collecting payments, posting correctly to the court system, balancing a cash drawer, and depositing collections daily.  Ensures proper segregation of duties and verification of work being done.

·     Prioritize and coordinate work assignments, and review processes for efficiency. 

·     Serves as Team Lead on completing daily tasks, along with special projects, and meeting deadlines. 

·     Ensures the front office is adequately staffed to promote good customer service.

·     Collects payments, posts correctly to the court system, balances a cash drawer and deposits collections, and follows the established cashiering procedures; prepares daily bank deposits for the department.

·     Develops and maintains working relationships with the county, other courts, school officials, community service organizations, and city departments to develop and implement collaborative youth services, including community service options. 

·     Researches, compiles, records, and files a wide variety of court records, reports, and materials including citations, summons, warrants, letters, required reports, and complaints. 

·     Assists juvenile/minor offenders for alternative sentencing options to include community resources such as, but not limited to; local, state, and federal agencies; school resources, and nonprofit agencies.

·     Assists Court Clerk by providing accurate and timely data to prepare monthly reports.

·     Assists the Teen Court Program.

MINIMUM QUALIFICATIONS: 

Education, training, and Experience Guidelines

• High school diploma or equivalent.  OR Any equivalent combination of experience, training and/or education that provides the required knowledge, skills, and abilities.
• Valid Class C Texas Driver’s License.

Deputy:

• One (1) year of full-time experience as a court clerk in a computerized system. 
• Must obtain a Court Clerk Certificate within one (1) year.

Senior:

• Three (3) years of full-time experience as a court clerk. 
• Level 1 Court Clerk certification and required annual training to maintain certification.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

Standing, sitting, walking, lifting, carrying, pushing, pulling, reaching, handling, fine dexterity, kneeling, crouching, crawling, bending, twisting, climbing, balancing, vision, hearing, talking, use of foot controls.

HIRING RANGE

Deputy: $16.67 - $20.88, hourly.

Senior: $19.29 - $24.17, hourly.

Deputy Court Clerk

Salary

$39,520.00 - $45,780.80 Annually

Location 

Round Rock, TX

Job Type

Full-Time

Job Number

201801496

Department

Municipal Court - Finance

Opening Date

02/02/2024

Closing Date

5/1/2024 11:59 PM Central

• DESCRIPTION
• BENEFITS
• QUESTIONS

Description

Under general supervision, the Deputy Court Clerk provides support services to the municipal court including scheduling court dockets, maintaining records of the court process, and coordinating assigned activities with the general public.

Posted range is the starting salary.  Pay rate offered is based on experience.

Examples of Duties

• Assist the public in person and by phone including retrieving information and files and providing general information regarding court fines, scheduling of court dates, driving safety courses, deferred adjudication, warrants, and processing extensions; assist the public in problem solving and research activities.

• Provide staff assistance; prepare periodic reports of municipal court activities; prepare and present staff reports and other correspondence as appropriate.

• Organize, submit, process, file and/or distribute prepared paperwork for proper signatures.

• Attend municipal court sessions to process paperwork as required.

• Perform related duties and responsibilities as required.

• Maintains data files, in both paper and electronic formats, by keying in data elements, sorting and filing.

• Collects fines and fees

• Inputs citation data into the computer system and checks it for accuracy.

Experience and Training

• High school diploma or equivalent is required.

• Two (2) years clerical and cash handling work experience is required.

• Bilingual is preferred.

Certificates and Licenses Required

• Must test for Municipal Court Clerk Certification-Level 1 within 18 months of hire.

AgencyCity of Round Rock

Address231 E. Main Street
Suite 100
Round Rock, Texas, 78664

Phone512-218-6641

Websitehttp://www.roundrocktexas.gov

Juvenile Case Manager/Deputy Court Clerk

Reports to: Clerk of the Court

Salary: Up to $55,141.16 D.O.E.

PRIMARY DUTY:

The purpose of this position is to provide clerical, administrative, and quasi-judicial services through assistance in all facets of the operations of the Municipal Court including court in administering the court’s juvenile dockets and supervising the court orders in cases involving juvenile offenders. The Municipal Court Clerk will be responsible for maintaining records of court process, filing complaints, and providing premier customer service while coordinating activities with the general public.

NECESSARY KNOWLEDGE, SKILLS AND ABILITIES:

• Ability to read and understand all legal court documents
• Ability to follow written and oral instructions
• Ability to prioritize duties
• Ability to work without close supervision
• Skill in and knowledge of basic office equipment and software (Word, Excel, etc)
• Exceptional leadership capabilities
• Prefer knowledge of the Texas Traffic laws, Code of Criminal Procedures and Penal Code

EDUCATION AND EXPERIENCE: • High school diploma or equivalent. • Two years experience in municipal court or working for a municipality.

CERTIFICATES AND LICENSES REQUIRED: • Texas Court Clerk Level 1 Certification; or ability to achieve in 12 months. • Valid Texas Driver’s License with a good driving record

BENEFITS

TMRS Pension

Social Security

2 medical plans

Dental Insurance

Vision Insurance

Life insurance

Long Term Disability

Short Term Disability

2 weeks paid parental leave

3 weeks vacation

13 days sick leave

10 paid holidays

Hidden Creek Golf Course perk

Employee Library Card

Free BRiCk membership

Quarterly employee events

Employee Assistance Program

& More

JOIN OUR TEAM: www.burlesontx.com/jobs

Salary

$17.98 - $20.00 Hourly

Location 

Cedar Park, TX

Job Type

Full Time

Job Number

202300177

Department

Municipal Court

Division

Municipal Court

Opening Date

01/17/2024

Closing Date

Continuous

• DESCRIPTION
• BENEFITS
• QUESTIONS

The City of Cedar Park

The City of Cedar Park is seeking highly adaptable multitaskers with excellent communication skills for the position of Deputy Court Clerk. Working in the judicial system offers a professional and rewarding career path with diverse and challenging responsibilities. By working at the Cedar Park Municipal Court, you will be interacting with members of the public during stressful circumstances in their lives and have the opportunity to make a difference. If you are excited about working in the court community and dedicated to providing high levels of service to the public, this may be the opportunity for you.
 
The position of Deputy Court Clerk performs a wide variety of administrative duties in support of the municipal court. Key skills needed for this position are the ability to provide strong bilingual customer service and be highly adaptable; able to switch gears on a continual basis. Strong organization, attention to detail, critical thinking skills, and technical ability is crucial. You must be able to work cohesively with a diverse team and take pride in contributing to a positive and inclusive work environment. 

The Position

• Assists the general public in person and by phone, including retrieval of information and files, and providing available options and requirements regarding court case processes, including but not limited to: scheduling of court dates, driver safety course information, warrants, and other compliance options;
• Maintains quality control for all open and closed citations;
• Coordinates and prepares documents for judges to review and sign;
• Compiles, types, records and files a wide variety of court records, reports and materials, including citations, summons, warrants, letters and complaints;
• Learns, correctly interprets, and applies the laws, codes, policies and procedures related to the processing of court documents; 
• Processes paperwork from the jail including bonds, payments in full, credit for time served requests;
• Understands the organization, procedures and operating details of a municipal court system;
• Operates a computer terminal and printer to type, enter, modify and retrieve a wide variety of court documents, reports, records, letters and other material;
• Processes documents required by the Municipal Court;
• Sorts, files, copies and distributes mail, correspondence, court documents and reports to appropriate personnel;
• Assists with the courtroom docket on a weekly basis, verifying scheduling, researching cases, preparing paperwork and documenting outcomes on cases called before the judge;
• Processes incoming jurors for jury trials;
• Processes paper work required by law for cases appealed to a higher court;
• Attends seminars to continue education;
• Processes court payments on citations and prepares receipts; 
• Processes daily deposits; and
• Performs such other related duties as may be assigned.

Acceptable Experience, Training, Certifications and Licenses

High School Diploma or the equivalent, and
Two (2) years clerical work experience requiring public contact; or
Any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.
Previous court experience preferred. 

Texas Municipal Court Clerk Certification, Level I or the ability to obtain this certification within two (2) years of hire.

Supplemental Information

The City of Cedar Park is a vibrant community of 82,220 consistently ranked by the U.S. Census Bureau as one of the fastest growing communities in the Austin metro. Named for a popular park and rail stop in the late 1800s, Cedar Park is now home to two professional sports teams, the Texas Stars AHL hockey team and the Austin Spurs NBA G-league basketball team, as well a growing number of high tech and major manufacturing employers. Cedar Park has several rankings by a variety of sources as one of the Best Cities for Families and one of the Safest Cities in Texas.

Join our team of dynamic, talented, and dedicated professionals. We work together, we enjoy serving the community, and we have fun at what we do. Join us today!

The City is an equal opportunity employer that maintains a policy of nondiscrimination with respect to each employee and applicant for employment. The City affirms its commitment that there shall be no discrimination against applicants or employees because of race, color, sex, religion, national origin, age, veteran status, disability, political affiliation, genetic information, or any other protected status.  

AgencyCity of Cedar Park

Address450 Cypress Creek Rd, Bldg. 1

Cedar Park, Texas, 78613

Phone512.401.5000

Websitehttp://www.cedarparktexas.gov

City of Alvarado

Municipal Court Clerk

The City of Alvarado is accepting applications for the position of Municipal Court Clerk. The ideal candidate will be a highly adaptable multitasker with excellent communication and administrative skills ready to provide high-quality service to a dynamic and thriving community.

Alvarado is on the cusp of an explosion of new homes and businesses and that brings with it new City jobs including the addition of a third clerk to the Municipal Court Department. 

Working in the judicial system offers a professional and rewarding career path with diverse and challenging responsibilities. By working at the Alvarado Municipal Court, you will be interacting with members of the public during stressful circumstances in their lives and can make a difference. If you are excited about working in the court community and dedicated to providing high levels of service to the public, this may be the opportunity for you.

 Join our team of dynamic, talented, and dedicated professionals. We work together, we love to serve the community, and we have fun at what we do!

Interested in learning more? See the full job posting on our website.

To apply, please send an email  to wallsb@cityofalvarado.org with the following information:

   1)     A cover letter of at least one page explaining why you are interested in the position. 
 2)     An electronic copy of a completed City of Alvarado Employment Application.
 3)     A list of at least three professional references including phone number and active email address.
 4)     Any other information or materials that you believe will help us evaluate your candidacy.
Email application submissions that do not include at least items 1, 2 and 3 will be rejected without notification.