Salary: $45,000 - $53,000
Open Until Closed (Subject to Close Without Notice)
Apply Online at City of Mansfield Jobs
The purpose of this position is to provide clerical, administrative, and quasi-judicial services by assisting the judge and maintaining and processing necessary legal records. This position will serve as a supervisor, under the director of the Municipal Court Administrator. This is accomplished by operating computer systems, managing court processes, and workflow, performing all tasks of the Court Clerk position, and supervising assigned court personnel. Duties also include administering appeals and case dispositions, maintaining trial dockets, managing juvenile cases, attending to complaints, coordinating various reports and requests, and interfacing with other City employees and citizens.
Essential functions require presence in the workplace on a regular basis: in order to accomplish this, regular attendance MUST be maintained. This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. The incumbent is expected to perform other related duties, as assigned.
EXAMPLES OF WORK TO BE PERFORMED:
- Provides daily premier heavy customer service to citizens, internal and external customers by responding to requests in a positive, timely, effective, and professional manner.
- Supervises court personnel; delegates and assigns tasks and projects to appropriate personnel; Assists with the selection and evaluation of employees; schedules personnel for training opportunities to develop skills and abilities.
- Administers the appeal process by responding to the intent to appeal, preparing complaints for the officer to sign, providing information to the public, advising the public of their rights, processing and assembling appeals in the order requested.
- Administers case dispositions by entering disposition of cases after each docket, processing DSC and deferred dispositions, accepting and posting payments, processing cash bond transactions, and preparing requisitions when refunds are due.
- Maintains trial dockets by preparing dockets, notifying defendants, attorneys, officers, complainants and witnesses, preparing and mailing subpoenas, selecting names of prospective jurors, preparing summons, and assisting the prosecutor where needed.
Responsible for the accurate accounting of Court receipts and disbursement of monies.
- Maintains all court records according to State and Federal laws by ensuring that records are prepared and disseminated; schedules destruction of records in accordance with the record retention schedule.
- Provides accurate and timely statistical and conviction data to appropriate state agencies. Assists Municipal Court Administrator with departmental audits to ensure proper protocols are being followed by Court staff.
- Assists Judge by receiving payment of fines, working up and processing warrants, compiling information for reports. May assist Judge in Courtroom as needed.
- Attends to complaints by entering complaints into the system, preparing complaints, administering oaths, preparing and mailing FTA letters after each plea docket, and clearing FTA’s as necessary.
- Coordinates reports, driving safety course requests and citations by coding, entering, and filing information, preparing monthly conviction and judicial reports,
- Must be able to perform all the essential functions of the Court Clerk position.
- Maintains court software; design forms for municipal court such as deferred dispositions, defensive driving, etc.; maintain the security of forms and computer system.
- Keep the Municipal Court Administrator informed of all important issues.
- Regular attendance required.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
- Maintain knowledge and keep abreast of new laws and Court Procedures and the application to each case. Makes good use of reference materials as a resource to the position and attend training as needed.
- Must be able to work in a fast-paced environment in a friendly and courteous manner.
- Positive attitude in dealing with the public, judge, prosecutor, court administrator, and co-workers.
- Demonstrate a willingness to perform duties in a team environment.
- Basic computer skills and working knowledge of Microsoft Office products and strong typing skills.
- Ability to write records, reports, and receipts; ability to complete forms.
- Must possess time management and organizational skills and can prioritize work assignments with accuracy and detail.
- Skilled in critical thinking, listening, and following directions.
- Comprehensive ability to disseminate information quickly.
- Must be able to communicate effectively with customers and co-workers.
- Provide excellent customer service and remain professional while dealing with difficult individuals.
- Make decisions in accordance with the laws of the State of Texas and the ordinances of the City of Mansfield with prudence, integrity, and in an impartial manner.
- Effectively respond to a high-pressure environment; meet short deadlines and perform multiple tasks under pressure; ability to work with frequent interruptions and changes in priorities.
REQUIRED EDUCATION, TRAINING AND EXPERIENCE:
- High school diploma or equivalent.
- 30 or more college hours required or equivalency; associate degree preferred.
- Customer Service/Cash Collections experience.
- Must possess and maintain a valid State of Texas Driver’s License.
DESIRED TRAINING AND EXPERIENCE:
- Three to five years of municipal court or related experience is required. Proficiency in Tyler Technology - INCODE court software is preferred.
- Court Clerk I Certification required. Court Clerk II certification is preferred
Candidates that do not currently possess Court Clerk II certification must be able to obtain certification within 12 months of hire, unless otherwise agreed upon with the Court Administrator.
- Attendance of programs provided by the Texas Municipal Court Education Center (TMCEC) for continuing education. Must be able to travel as needed to attend education courses.