Position: Relief Courtroom Deputy

Job Number: USDC 24-11

Closing Date: March 20, 2024

Starting Salary: Up to $66,980 (CL 26) (salary commensurate with experience)

Transfers within the Judiciary will be considered for a salary match up to CL-26

Location: San Antonio, TX

Position Overview:

The United States District Court for the Western District of Texas is current looking for a Relief Courtroom Deputy for the San Antonio Division. The Relief Courtroom Deputy will assist Federal Judges as a courtroom deputy when a Judge’s regularly assigned courtroom deputy is unavailable. The incumbent manages the court docket, performs full courtroom duties, prepares orders and judgements, and processes all court-related documents. As a Clerk's Office staff member, the Courtroom Deputy serves as a liaison with the judge, the Clerk's Office, chambers staff, attorneys, federal agencies, and the public. In addition, the incumbent may perform financial clerk duties, assist Visiting Judges, and perform miscellaneous tasks assigned by the Divisional Manager.

Responsibilites:

• Manage judge’s caseload in the absence of the regularly assigned courtroom deputy. Calendar and regulate the movement of applicable cases. Monitor the filing of pertinent documents and timely responses to judicial orders. Set dates and times for hearings, trials, and conferences. Keep judge and immediate chambers staff informed of case progress or impending changes.
• Attend court sessions and conferences - Assist with the orderly flow of proceedings, which includes administering oaths, setting up the courtroom, assuring the presence of all necessary participants, managing exhibits, and assisting with electronic evidence presentation systems. Take notes of proceedings, rulings, notices, and prepare minute entries electronically.
• Draft form orders and judgments for the judge's approval, prepare and docket orders, pleadings, judgments, and minutes utilizing the Court's electronic filing system (CM/ECF).
• Review the quality of electronically filed documents, ensuring that all orders and automated entries are appropriately and accurately docketed.
• Receives and reviews incoming documents for conformity with appropriate rules, practices, and court requirements.
• Inform jury clerks of upcoming trials, need for jurors, etc. Assist the judge and parties in jury selection and maintain records of jury selection and attendance.
• Carries out court accounting functions in order to effectively maintain the integrity of court accounting records and files at the divisional office level.
• Monitors and assesses divisional office financial functions to ensure compliance with established policies, internal control guidelines and financial standards.
• Establish accurate financial records for criminal debt and any civil filing fee obligations.
• Review daily mail log to assist cashiers with properly receipting funds.
• Prepares vouchers for disbursement of cash bonds and civil judgments.
• Assist the Clerk's Office as needed, and all other duties as assigned.

Qualifications:

• Two years specialized court experience or equivalent work experience in a legal environment or closely related field.
• Prior experience with the Court's case management system (CM/ECF) is preferred.
• Proficient skill with Microsoft Office, Adobe Acrobat, and Outlook.
• Attention to detail and accuracy, and ability to perform quality control.
• Understand legal terminology.
• Commitment to providing excellent customer service.
• Interact effectively and appropriately with others as a team.
• Exhibit excellent judgment, temperament, integrity, trustworthiness, resilience, and character required

of a judiciary employee. • Ability to maintain confidentiality, handle sensitive information, and exercise discretion at all times.

• Self-motivated, professional demeanor even in a stressful, fast-paced environment, and excellent communication and interpersonal skills.
• Availability for overtime and occasional overnight travel is required.

Application Procedure:

Qualified candidates may apply by submitting a cover letter (include job title/number listed above), detailed resume, salary history, e‐mail address, and a daytime phone number to: www.txwd.uscourts.gov > Court Info > Jobs > Current Employment Opportunities & Online Application.

The United States Courts reserves the right to modify the conditions of this job announcement, or to withdraw the announcement, any of which may occur without prior written or other notice. More than one position may be filled from this posting. In the event that a position becomes vacant in a similar classification, within a reasonable time of the original announcement, the Court Unit Executive may elect to select a candidate from the applicants who responded to the original announcement without posting the position. The Court is not authorized to reimburse travel expenses for interviews or relocation. This position is subject to mandatory electronic direct deposit of salary payments.

Applicant Requirements and Conditions:

• All applicants must be a U.S. citizen or must be a lawful permanent resident (i.e., green card holder) and seeking U.S. citizenship.
• Applicants scheduled to interview should advise the Human Resources staff if any accommodation is needed.
• Applicants are advised that false statements or omission of information on any application materials may be grounds for non-selection, withdrawal of an offer of employment, or dismissal after being employed.
• Employees of the U.S. Courts serve under "Excepted Appointments" and are considered "at-will" employees (except for probation officers who may be removed for cause).
• Employees will be hired provisionally pending the results of a background investigation.
• All employees are required to adhere to the Code of Conduct for Judicial Employees (available for review upon request).
• Only the most qualified candidates will be invited for a personal interview.
• Other conditions not listed above may be applicable.

The United States District Court is an Equal Opportunity Employer.