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Job IDMCA2024

Category: Administrative Status

Salary: $62,000 DOQ

Posted:  June 11, 2024 3:30 PM

Closing:  Open Until Filled

POSITION FUNCTION SUMMARY:  

• Oversees the planning, scheduling, and administrative functions of the Municipal Court. Serves in an executive officer capacity to the Presiding Judge and as the Deputy City Secretary for the City’s City Secretary.

Municipal Court Principal Duties and Responsibilities

• Develops and maintains up to date procedures for the operation of the municipal court.
• Trains personnel in the operation of the municipal court administration.
• Interacts with other departments for developing procedures and identifying problems.
• Participates in the preparation and management of the annual department budget.
• Manages the process of receipting, depositing, and accounting of monies in an efficient manner following proper audit procedures.
• Oversees the disbursement of funds from fines and fees to appropriate agencies.
• Oversees the proper preparation and submission of quarterly reports to the State Comptroller’s Office.
• Prepares docket for arraignments, pre-trial, and trial by judge and by jury.
• Schedules cases for hearings and verifies the court docket before court is in session 2 to 3 times per month.
• Prepares and submits statistical reports to the Texas Judicial Council.
• Prepares and submits monthly conviction reports to the Department of Public Safety.
• Processes requests by attorneys or prosecutors to set court dates, reset trials, and arraignments.
• Summons jurors and defendants as necessary.
• Attends court sessions and records trial dispositions.
• Oversees the proper preservation, retention, and disposition of court records.
• Administers oaths and affidavits, makes certificates, affixes the Seal of the Court, and performs all acts usual and necessary by a clerk of the court.*
• Performs all other duties as may be assigned by the Municipal Court Judge, City Manager, or the laws of the State of Texas. 

Deputy City Secretary Principal Duties and Responsibilities

• Serves as Acting City Secretary in the absence of the City Secretary; Attends meetings of the City Council in the absence of the City Secretary.
• Serves as the alternate to the City Secretary for city and non-city elections.
• Manages mail ballots for all City elections and serves as Deputy Early Voting Clerk.
• Responds and processes general Public Information Act requests.
• Responsible for processing vehicle registrations and titling for the City's fleet.
• Manages and issues the City’s alcohol permits and solicitor permits.
• May also be regularly asked to assist with tasks related to file management, file maintenance and records retention activities as assigned.
• Receives necessary training to assist with as-needed, intermittent duties.
• Provides notary services to citizens and employees as needed.

Minimum Education and Experience Requirements

• High school diploma or equivalent, plus several years of higher education.
• Three (3) to five (5) years of progressive experience in municipal court and in local government.
• Knowledge of a municipal court software system (Incode preferred)
• Bilingual (preferred)

 

Skills, Knowledge, and Abilities 

• Considerable knowledge of principles of effective administration, to include planning, coordinating, and supervising.
• Knowledge of court policies and procedures.
• Knowledge of municipal government operations and city ordinances.
• Knowledge of criminal procedures and Class C misdemeanors.
• Knowledge of Penal Code, Code of Criminal Procedures, and Texas Transportation Code.   
• Ability to read and understand manuals in order to record work activities and maintain accurate records.
• Effective written and oral communication skills; knowledge of proper spelling, grammar, and punctuation.
• Knowledge of modern office practices and procedures.
• Skills in operation of personal computer, calculator, typewriter, and other basic office equipment.  
• Ability to resolve questions and complaints raised by court personnel, attorneys, and the general public.
• Ability to establish effective working relationships with City officials, department heads, employees, and the general public.
• Ability to maintain confidentiality of materials processed.
• Ability to perform multiple tasks simultaneously. 
• Ability to display sound judgment.

Licenses and Certifications

• Certification Level II through the Texas Municipal Court Clerks Association required.
• Texas Notary Public certification.
• Texas State driver's license with acceptable driving record.
• Must be bondable. **

ADA COMPLIANCE:  The following paragraphs are intended to describe the overall strength and physical demands of the functions performed by the incumbent during a typical workday.   In compliance with the Americans with Disabilities Act, the City of Nassau Bay will provide its employees with reasonable accommodations to enable individuals to successfully perform the essential functions of this position.

Stand/Walk:    

• Occasional walking within the department, to/from the court room, and city departments.

Sit:    

• For most job tasks, at a standard desk and office chair; at court sessions or meetings; to drive; to meet with others in their offices.

Talk/Listen:   

• Specific auditory abilities required to hear and speak effectively and to function adequately to ensure the requirements of job are met and to be able to orally communicate with department staff, other city employees/officials, and the public.

Dexterity: 

• The employee is regularly required to have full range of mobility in upper and lower body to be able to write, use the computer, calculator, the telephone, and other office machines. Climb/Balance: 
• N/A

Stoop/Crawl/Kneel/Crouch: 

• To be able to retrieve files from bottom drawers of file cabinets.
• To be able to reach top drawers of file cabinets with supportive assistance, such as a step stool.

Lift/Move/Push/Pull: 

• To be able to occasionally lift and/or move objects and file boxes up to 15 pounds, and heavier objects up to 50 pounds.

Vision:

• Specific vision abilities required by this job including close vision, distance vision, color vision, and peripheral vision to be able to use a computer (majority of workday is spent at the computer). • To be able to read and write.