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JOB SUMMARY
Under the general direction of the Municipal Court Administrator, this position will have an administrative role in the municipal court at various levels. The candidate will be responsible for the day-to-day operations of the court which will require a specialized knowledge of court operations, policies, and procedures.
EXAMPLES OF ESSENTIAL FUNCTIONS
Prepare legal documents and forms for court proceedings relating to correspondence, motions, depositions, and outcomes
Create and maintain court dockets for cases to appear in court
Collect court fines and fees and balance cash drawer daily
Interact courteously and professionally with customers and coworkers using email, phone or in-person communication
Explain court procedures and policies to lawyers, judges, customers and other personnel
Work responsibilities may include warrants, subpoenas, or summonses
Assist during courtroom proceedings including recording minutes, making exhibits, calling witnesses, overseeing jurors or checking in defendants
Send courtesy letters and notices to defendants
Input court transactions into court management software
Assist Municipal Court Administrator with monthly or quarterly reports by providing data or actually assisting to create the report
Perform maintenance of court records including filing, storage and disposal
Other duties as required
REQUIREMENTS
A. Training and Experience:
- High school diploma or GED
- College degree or experience in a municipal court setting preferred
- Two (2) years general business and clerical experience involving public contact with one (1) year cashier/teller experience may be substituted
- Be able to obtain within one (1) year Court Clerk Certification Level 1
- Valid Texas Driver License
- Spanish proficiency preferred
B. Knowledge, Skills, and Abilities:
- Ability to multi-task
- Ability to operate modern office equipment
- Ability to deal with and deescalate situations with difficult customers
- Knowledge of historical and/or current laws and procedures
- Knowledge of common software products such as Word or Excel
- Exercise discretion in confidential or sensitive matters
- Strong organizational skills
- Record-keeping principles and procedures
C. Physical Requirements:
- Some tasks involve the regular, and at times sustained, performance of heavier physical tasks such as walking over rough or uneven surfaces, bending, stooping, working in confined spaces, and lifting or carrying moderately heavy (20-50 pounds) items
D. Environmental Requirements:
- Some tasks require exposure to adverse environmental conditions (e.g. dirt, cold, rain, fumes)
- Some tasks require exposure to heat/cold or extreme weather conditions
- Some tasks require exposure to strong odors and/or smoke
- Some tasks require exposure to chemicals
- Some tasks require exposure to dust or pollen
E. Sensory Requirements:
- Some tasks require sound perception and discrimination
- Some tasks require odor perception and discrimination
- Some tasks require depth perception and discrimination
- Some tasks require visual perception and discrimination
- Tasks require oral communication ability
